October 2018 - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com
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October 16, 2018

A guide to notarizing documents with blanks or multiple signatures

Filed under: Technical & Legal — admin @ 1:04 am

Don’t notarize documents with blanks!!!
That’s the end to the guide!

Dealing with Blanks
However, the main thing to understand is that as a Notary, you have many responsibilities. You have to identify people, keep a journal, staple things together, give Oaths, fill out certificates. You are so busy, that you might not have time to scan a document for blanks. But, you need to scan every single page.

If you spot a blank, you can put a diagonal or horizontal line through it. The main thing is to make sure that no new information is added to the document after the notarization.

You can also refuse to notarize and make the signer or document custodian complete the document before submitting it to the Notary.

Notarizing Individual Pages (or not)
Additionally you cannot notarize particular pages of a document separate from the document. Sometimes a particular page needs to be fixed or changed in a document and you might get a request to notarize just that page. You simply notarize the entire document as a whole.

Multiple Signatures
However, sometimes you get a document such as a health directive which has multiple notarizations within a very long document. I have seen health directives or living wills with fifty or more pages. Sometimes at a notarization you are notarizing signatures in the middle of the document as well as at the end of the document when the certificate is at the end of the document. I have also seen cases where there are multiple signatures in the middle of a document and a certificate in the middle of the document. This is confusing. Affidavit of Support forms have Jurats in the middle of the form too, and not enough room for your stamp (dumb government workers.)

The 1003 is a great example of a document with an entire page intentionally left blank. But, that is a signed document, not a notarized document.

The main point of this quick article is to remind you that you have to scan documents for blanks.

You might also like:

Cross out and initial, or use a fresh form?
http://blog.123notary.com/?p=19933

Affirmations – pleasing the politically correct while offending all others
http://blog.123notary.com/?p=19606

Five things a Notary must do
http://blog.123notary.com/?p=19583

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October 15, 2018

Testimonial from Frank Tabacca

Filed under: Social Media — Tags: — admin @ 11:47 am

Hello Everyone

My name is Frank and I have been a Certified Signing Agent for over 9 years. Compared to some people out there that’s not a lot, but my point is this, after doing the same thing for a long time, many of us could get complacent. Well, I sure did.

I thought I knew more than most people in this business. I lost that excitement, like when you first started out. My desire to learn wasn’t like it used to be.

At first, I really did feel like reading the material, but once I started, I couldn’t stop, because I was learning things I should have known. I began to feel the desire to read more and learn more. As corny as this may sound, I feel like I’m back again. I feel like it gave me the jump start I needed that I didn’t know I needed.

I am self employed. This is my business and my company and if I don’t treat it as such, it will not produce the way it should or could.

We are all captains of our own ship. We have to lead not follow. I shouldn’t need someone else to get me motivated. We should all have the self desire to read this material and continue to review and search for any information that could help us increase our bottom line.

Since then, I have been vigorously pursuing the desperately needed updating of everything related my business, including my 123notary profile, other profiles with my clients, my own website, marketing, business tools and more.

I needed this.

I am glad 123notary decided to retest everyone. Especially ME!!

Thank you 123notary.

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October 14, 2018

INDEX — Best Notary Comedy Articles 2010 to 2014

Filed under: Best Humorous Posts,Compilations — admin @ 11:42 pm

These posts are in order of popularity and quality.

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Funniest things that happen to signing agents
http://blog.123notary.com/?p=55

The signing from hell
http://blog.123notary.com/?p=765

A social media site for Notaries — Affiant
http://blog.123notary.com/?p=6410

Seinfeld episode about a Notary
http://blog.123notary.com/?p=10208

Notary Apps for the iPhone 7 you’ve never dreamed of
http://blog.123notary.com/?p=10977

Vampire Notaries: 24 hour service
http://blog.123notary.com/?p=4094

3 Notaries walk into a bar
http://blog.123notary.com/?p=3660

Family Guy — Peter joins ISIS by mistake & needs Notarized conversion
http://blog.123notary.com/?p=10507

Notary accidentally gets arrested for robbing a bank?
http://blog.123notary.com/?p=6541

The Notary, The Mafia & The Fedex Drop Box
http://blog.123notary.com/?p=6867

My Date with Jeremy
http://blog.123notary.com/?p=4473

Signing with Invisible Ink
http://blog.123notary.com/?p=9688

Two and a half Notaries! A Notarization experience
http://blog.123notary.com/?p=8974

If a pizza can get there in 30 minutes or less, why not a notary?
http://blog.123notary.com/?p=8699

If you are a VIP Notary, read this!
http://blog.123notary.com/?p=9235

Signs you are a Notary workaholic
http://blog.123notary.com/?p=8935

Witnessing intake forms for Notary Heaven
http://blog.123notary.com/?p=8832

Welcome to the Notary Hotel
http://blog.123notary.com/?p=8822

Notarizing a girl’s phone number at a bar
http://blog.123notary.com/?p=8781

The Signing and the Mistress
http://blog.123notary.com/?p=8377

Honey, I notarizd the kids
http://blog.123notary.com/?p=7030

Getting acupuncture for notarial schlerosis
http://blog.123notary.com/?p=7160

Two and a Half Notaries — detering Notary fraud
http://blog.123notary.com/?p=10452

Notary Cheers: Sammy gets a name change form notarized
http://blog.123notary.com/?p=10016

The Mannequin Signer
http://blog.123notary.com/?p=3178

Two Notaries assigned the same job
http://blog.123notary.com/?p=1060

The Alaska Real Estate Broker & The Notary
http://blog.123notary.com/?p=6623

Is this man a Notary?
http://blog.123notary.com/?p=10171

A 2nd date with Jeremy
http://blog.123notary.com/?p=7074

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October 13, 2018

A girl laying unconscious on my way to dinner

Filed under: General Stories — admin @ 11:46 am

I finished most of my work and was walking to dinner. Since I am losing weight these days, I need to walk at least 40 minutes, twice per day. I often walk two miles to get dinner. So, I was walking down 3rd street, and see a 25 year old lady barely conscious laying on the sidewalk. There were two guys next to her who were with her. They were waiting for an ambulance. The ambulance took a wrong turn and was on a cross street going the wrong direction. I asked them if they wanted me to flag it down. They were not sure that ambulance was theirs.

The whole time I was thinking… this problem would not have happened if they had used the new app called Ambulyns. Ambulyns has driver tracking and the driver will send you a text when he is close. Using the app, you can pinpoint where you are in a particular block.

In any case, the ambulance went all the way around a long block, came back and found them. My only concern was… will the driver offer them bottled water? Will the driver get a good review? Oh, and I almost forgot… will the girl live?

My dinner happened right after that. I wanted to try a new udon place near Beverly Center. They are Japanese so they yell “Irashimasai” very loudly when you come in. I had to tell them to keep it down. Then the next visitor came and they did it again. I will not go back because they are loud and obnoxious people. But their soup was good. Then, I got a sandwich at Berlin’s doner kabob. They have amazing sauces to go on their lamb/beef with veggies sandwich. I love Turkish style cooking. I recommended to them to have an option between chicken, lamb, beef or kidney. That way you could have a kidney doner. They thought that was funny.

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October 12, 2018

Notary insurance – it happened to us before and we covered it

Filed under: Virtual Comedy Themes — admin @ 11:43 am

We’ve seen almost everything so we cover almost everything.
We know a thing or two because we’ve seen a thing or two.

NOTARY: Am I covered if a pack of reindeer trample my car on the way to a signing?

INSURANCE GUY: We had that happen to a client before and we covered it.

NOTARY: What if I accidentally swallow my Notary seal before I notarize a loan?

INSURANCE GUY: Ummm, you probably won’t get paid for that transaction.

NOTARY: My teenage son stole my Notary seal and vandalized his school’s basketball court with it.

INSURANCE GUY: You’re on your own buddy.

NOTARY: What if I notarize a guy as John W Smith whose ID only says John Smith, find out I notarized an imposter who embezzled all of someone’s life savings that they had as equity in their home and get sued.

INSURANCE GUY: We’ve seen that before and we covered.

NOTARY: What if a meteorite crashes through the roof of a living room while I am doing a signing and that damages my Notary seal.

INSURANCE GUY: We cover that unless the meteorite falls during a war or natural disaster that is registered with the registry of natural disasters. If it is a disaster of natural causes that is not registered as a natural disaster than it would be classified as a natural non-natural disaster if that makes sense.

NOTARY: (thinking…) Um… I think that makes sense, kind of. What if I’m playing catch the embosser and it hits my friend on the head and he goes into a coma.

INSURANCE GUY: We cover that.

NOTARY: Thanks

INSURANCE GUY: Don’t worry, you’re covered!

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October 11, 2018

84% of Notaries are women? Oh, man…

Filed under: General Stories — admin @ 12:44 am

I am not sure if I believe this number, because women might be more likely to respond to a poll. However, according to poll documented in the NNA blog, 84% of Notaries responding to poll questions were women. Hmm.

https://www.nationalnotary.org/notary-bulletin/blog/2017/10/who-are-americas-notaries

This article also pegs the US Notary population at about 4.4 million which is an interesting figure especially when you account for the low birth rate of Notaries which could contribute to a shortage of Notaries in future generations.

Florida incidentally has roughly half a million Notaries, which is the highest of any state, and likely to be the highest per capita. However, these Florida Notaries typically do poorly on Jeremy’s over the phone quiz which leads me to believe that perhaps they should have fewer Notaries, but better Notaries.

The industries with the most Notaries include Real Estate, Legal , and Healthcare with banking, corporate and education as well.

It is interesting to see who are America’s Notaries. And based on this poll, I now see why the line for the men’s bathroom at Notary conventions is so short.

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You might also like:

Notary housewives
http://blog.123notary.com/?p=14721

Notaries without makeup
http://blog.123notary.com/?p=15405

10 ways female notaries can protect themselves
http://blog.123notary.com/?p=19196

Lady Notaries need to show caution
http://blog.123notary.com/?p=17469

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October 10, 2018

Title companies use the top three on 123notary

Filed under: Advertising — Tags: — admin @ 11:39 am

I talked to a few title companies in the last week. And Carmen has been talking to them for years. What I am hearing from all available sources is consistent. Title companies love 123notary, but they don’t use all Notaries on our directory. They typically either start at the top and work their way down, or only pick from the top three or the top several on any search result.

Some of you are in the top several placements on 123notary, but some of you are not. It is not always possible to get a top spot on 123notary. However, we recommend getting the highest spot you can get and then hope for an upgrade. I control who can rise on our directory and I base this on merit. If you have good reviews. 123notary certification, a good notes section, answer your phone, and are generally good in most respects, you would be very likely to move up the list. You don’t even have to do anything. Just display merit, and I will do the rest.

When someone drops out of a high spot, I look for someone downstream who has demonstrated merit, but also shows that they are willing to pay for a top spot. If someone is only paying $99, I might give them a higher placement for a few months at no cost if there is nobody paying who also merits the spot. But, if a candidate has paid $200 or above, I would choose them even if their track record is not as great as someone paying less.

I need long term candidates for high spots. Since high spots are not for free, they have to be willing to pay, but they also have to be good. That narrows it down a bit as you can see. My suggestion to you guys is to develop merit. Don’t just pay yourself on the back and tell others how great you are. Your self-praise and inexpensively earned credibility means nothing in the real world. Reviews from title companies and my personal seal of approval means everything. So, stop bragging and start studying and asking for reviews. Good luck.

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You might also like:

How does pricing work for top placements on 123notary?
http://blog.123notary.com/?p=19355

Which notary directories get high paying signings?
http://blog.123notary.com/?p=19201

Do you compare yourself to others in the 123notary search results?
http://blog.123notary.com/?p=18882

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October 9, 2018

A dream about a flood

Filed under: General Stories — admin @ 11:38 am

I had a dream a few days back in August 2018. The dream was that I was driving to Van Nuys, CA to see two of my old programmers who I used to work with back in 2010. I could not use some of the roads because they were flooded, so I drove around until I could get to higher ground. I got to their house which was next to a low bridge. We talked about some programming issues.

The fact is that the next day, my outsourcing site which was built in India of all places got flooded with spam emails regarding SQL errors. We got 24,000 emails. Additionally, in Kerela which is in India they had a flood of water at exactly the same time. I think it is interesting that my site got flooded with emails the same time Kerela had a flood, and that karmically this happened because my site was built in India or connected somehow to India.

Trying to make sense of this all energetically, I feel that there must have been some force of nature in the air that caused both events to happen. Maybe a powerful God or spirit made all of these chaotic energy surface.

In Kerela, they could have reduced the severity of the floods had they opened their dams a bit earlier. But, the dam managers did not think ahead and thousands of people were underwater in their neighborhood and needed boats to get them around. Kerela is rainy eight months a year and always has flooding problems, but this was the worst in decades. Let’s hope they are okay over there.

It is interesting to see what dreams mean. This was not that interesting, but the reflection of the dream on reality was fascinating.

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October 8, 2018

A interesting take on ‘communicating’ with the signer…

Filed under: Carmen Towles — admin @ 11:36 am

In some states, in order to notarize a document in addition to a personal appearance and having current government issued ID you must also be able to communicate with the signer. This applies to us here in California and in addition, we are forbidden to use an interpreter/translator. Unfortunately for me, it has cost me several jobs because although I have a Spanish name, I do not speak a lick of Spanish. 🙁 This has been very disastrous to me. I live an a predominately Asian and Latino community and I estimate that it has cost me at least 30% of my business. I wish I had listened to my mother. She always told me to learn Spanish and learn to type. Of course I didn’t listen, lol. Alternatively, however, due to technology there may be a resolution to my (and others) dilemma when notarizing for a person who speaks another language.

I was speaking with a friend and notary colleague and this topic came up. In the conversation, he mentioned that there was another way, that may solve our problem and that he had been using it effectively. He told me that Google translate was great and that it works very well. And that it was a little different in its implication as compared to a live translator. I have an iPhone, so I immediately downloaded it and I can tell you it is fantastic. It is super easy to use and It translates all languages and as far as I can tell it is 100% accurate. To test it out, I asked in English; “Do you understand the document that you are signing”? Do you know that you are giving your daughter power of attorney over all your affairs? It then translated it into Spanish and speaks it out loud for both parties to hear and it will record their response (as well as yours) in writing. You can set it to have a back and forth conversation with a written record. You can understand them and they can understand you. I just LOVE this. It has the potential to solve a big problem for those of us that must be able to communicate with the signer.

Now what I am wondering, will the Secretary of State accept this method to satisfy the ‘communication requirement’? It is like using a translator, isn’t it? Personally though, I think it is a little different because I can personally ask the questions in English and It will translate in their language. With a translator they are asking all the questions and having a back and forth with the signer whereas if we don’t speak the language we have no idea whats been said other than what the translator relays back to us, which may be truthful or not. When using google translate, the notary can control everything and can have a back and forth conversation. All parties can read, hear and record the conversation, but the SOS will have the final say. As of writing this blog, I have not asked them but plan on calling them in the near future to find out their take on it. In the mean time, I was curious what some of you felt about this. Let me know in the comments section below.

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You might also like:

How do I get a foreign language document notarized?
http://blog.123notary.com/?p=18788

Is it better to be “bilingual” or speak Spanish?
http://blog.123notary.com/?p=19264

Where can I find a Spanish speaking Notary?
http://blog.123notary.com/?p=18824

Index of posts about documents
http://blog.123notary.com/?p=20258

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October 7, 2018

Index of best posts about Notary Marketing

Filed under: Compilations,Marketing Articles — admin @ 2:48 am

Here is our index of best posts about Notary marketing

Notary Marketing 102 — a comprehensive course
http://blog.123notary.com/?p=19774

Best marketing resources for Notaries
http://blog.123notary.com/?p=16322

10 rules for negotiating notary fees
http://blog.123notary.com/?p=19620

Links to posts about Snapdocs
http://blog.123notary.com/?tag=snapdocs

$300 in 13 minutes. How Carmen cleans up in the Notary business
http://blog.123notary.com/?p=19284

Which notary directories get higher paying signings?
http://blog.123notary.com/?p=19201

If you were hiring a notary, what would you look for?
http://blog.123notary.com/?p=16750

Strategies for efficiency in the Mobile Notary business
http://blog.123notary.com/?p=18913

How to write a notes section if you are a beginner
http://blog.123notary.com/?p=16698

For background checks, NNA & Sterling come recommended
http://blog.123notary.com/?p=18835

A comprehensive guide to Notary pricing
http://blog.123notary.com/?p=16504

What is a high placed listing on 123notary worth?
http://blog.123notary.com/?p=16720

Which is more important?
http://blog.123notary.com/?p=17522

Does knowledge matter any more as a signing agent?
http://blog.123notary.com/?p=19887

Answering the phone and then not wanting to talk
http://blog.123notary.com/?p=19640

Names for Notary businesses that can get you into trouble
http://blog.123notary.com/?p=19064

Following directions – what’s the big deal?
http://blog.123notary.com/?p=19600

The 24 hour icon and what it means
http://blog.123notary.com/?p=19455

How do Notaries decide what a fair fee is?
http://blog.123notary.com/?p=19236

How to make a good first impression
http://blog.123notary.com/?p=19130

You want to get paid well as a Notary, but do you merit a good rate?
http://blog.123notary.com/?p=16687

Do you appear more professional if you have a website?
http://blog.123notary.com/?p=16710

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