March 2013 - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice -

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – Control Panel

March 31, 2013

Top 12 things to do when you are on hold

Filed under: Humorous Posts — admin @ 5:52 am

Happy April Fools’ Day by the way!
It is not easy being a notary. There are many phone calls, and so many people take your time for granted and put you on hold. My suggestion — find something to do while you are on hold. Here are a few suggestions.

(1) Toe massage. Do your toes ache? Mine are aching today. Give yourself a toe massage. If you are the meticulous type, you will massage each toe individually. If someone asks how your massage went — ask if they mean in general, or on a toe by toe basis?

(2) Electronic massage machine. I got mine in Japantown for $27. It has three attachments for the head — take your choice! This is great for when you are watching television, or on hold. I think my right arm has a stiff point (from holding the phone while on hold for too long) and needs some work.

(3) Emails. I get tons of emails done while I am waiting for slowpokes to get back to me when on hold. Then, when they come back, I say, “could you hold on a moment while I finish this email I’m writing”. I make THEM wait… But, not for more than 10 seconds.

(4) Drink three large cans of Coconut water with Aloe. Great for your entire gastroinestinal tract! Drink it slowly.

(5) Take a leisurely bathroom break after the coconut water (you’ll need it). Put them on speakerphone so you will hear them when you come back!

(6) If you have been on hold for more than 25 minutes waiting for your phone company to act, then it’s time to whip out the heavy artillery — Jim or Jack… (Beam or Daniels)

(7) Become an amateur cartoonist.

(8) Make a list of all the productive things you will get done after you are on hold.

(9) Read the latest gossip on the Kardashians

(10) Go to a travel website and look at pictures of Bora Bora

(11) Visit 123notary’s Facebook and get involved in a discussion question.

(12) Make a list of the top 10 things you could do simultaneously while reading this dumb blog entry!


You might also like:

Best virtual notary comedy compilation updated 2018

Compilation of Notary stories

Compilation of posts about Notary fraud


March 19, 2013

How to write a notes section if you have no experience

People ask us this question every day. What do I put in my notes section if I have no experience. So many notaries leave their notes blank. Nobody will hire you if you leave your notes unfilled. If you don’t have any experience, there are still many things to write about.

You can write about what types of notarizations you are willing to do. Be specific — readers love specifics. You can also write about what you used to do. Readers love to get to know you by reading your notes. The more they say, the more they like you.

Here are some examples.

(1) Someone with no experience
I am available to perform any type of notarization for any type of document or loan signing. Deeds, Affidavits, Contracts, Refinances, or any other type of loan or document is fine. I provide service from 9am to 9pm six days a week. I’m fluent in Malay & English. Call any time!

My professional background is very varied. I worked in a Mortgage company for five years, but was an assistant to a well known comedian before that. I also worked in Real Estate for three years. I have a BS in Chemistry. I also play the violin and flute (No, not at the same time).

(2) Someone with a dozen loans signed
I have signed many refinances, and a few reverse mortgages. I am happy to assist you with any type of loan or document signing 24 hours a day! Just give me a call and let’s get started.

I have 30 years of experience working in an insurance company. I have a Masters degree in photosynthesis.

Call me today!

(3) Someone with notary experience, but no loan experience
I have been a notary for 12 years and have completed hundreds of document signings for a wide range of clients. I have signed Deeds of Trust, Grant Deeds, Warranty Deeds, Powers of Attorney, Wills, Affidavits, Contracts, Permission for minors to travel, Affidavits of domicile, and many other documents. Call me any time for a loan or document signing.

I am a real go-getter, and a hard worker. I put in that extra effort to get the job done right. I also help the clients understand the notarization process and what their options are. Legally, I can not decide what type of notarization to offer, but I educate the signers as to what the different types of notarizations mean, and how they are most frequently used.

I used to work as a stockbroker at Tuna, Jones & Barney for three decades. I have an MBA in Marketing


We are trying to train the notaries to put their selling features at the top of the notes. Selling features are any facts that make you stand out such as experience, or familiarity with certain types of documents or loans. Or, a selling feature could be a smoothly written line about who you are as a person that makes you stand out in a nice way. Detailed personality descriptions should go in the 2nd paragraph as a rule. If you want to talk about your professional background before you were a notary, please put that at the bottom. So many notaries put their real estate or insurance information at the top of their notes, and it simply counts against them as the clients are more interested in reading about their notary skills, since they want to hire the notary to do notary work — not real estate work!

(1) Write about what types of loans & docs ur familiar with & what you did for a living before you were a notary.
(2) What are your selling features as a notary & how do you communicate them in your notes?
(3) Notaries who get ahead put hard information in their notes, not bragging or unverifiable claims.

You might also like:

What goes where in your notes section?

How many types of financial packages do you mention in your notes?

Notary Marketing 102 – What goes in the top of your notes?

Crayons and dog treats at the signing


March 3, 2013

Crayons and dog treats at the signing

Filed under: Etiquette,Ninja Theme Articles,Pets at Signings — admin @ 12:30 am

I just spoke to a delightful notary. It is fun talking to the new notaries, because some of them are so interesting!

This lady likes to make everyone comfortable at a signing, and she gets a lot of repeat business, so her method is working. When she walks in the door, she greets the animals and children first. She gets to know them a bit, and explains to them what she is going to do there. She also offers treats to the dogs, and crayons for the children!

The result of her nice way of getting to know everyone, is that everyone is happy during the signing. Dogs are much happier if you introduce yourself to them and tell them your name. They like it if you let them sniff you a bit. Cats are a little more tricky. It takes cats a few years to warm up to a human, and feeding them chicken daily for a few years facilitates the process. The children feel very happy, that someone thought of them, and now they have something to do during the signing that will keep them quiet.

It is fun to hear about the unique approaches that notaries have to doing signings, and this one was fun!

But, there is only one lingering question that I feel I must ask.
How come nobody gets ME crayons?