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October 2, 2012

New Jersey Commissioner of Deeds – Information

New Jersey Commissioner of Deeds – Information and History

The title of Commissioner of Deeds was established in the 19th century because only a judge could acknowledge an out-of-state deed, and it was difficult to find a judge to acknowledge a deed for a property located outside of the state. At this time, property deeds could be acknowledged only by a notary belonging to a particular state, New Jersey, for example, and a deed for a property from another state could not be acknowledged by a notary from New Jersey. The office of Commissioner of Deeds might thus be seen as a higher rank than a notary.  When states came to accept the acts of notaries from other states, the office of Commissioner of Deeds was no longer needed.
 
In New Jersey, the person is sometimes called a Foreign Commissioner of Deeds because he could acknowledge even deeds to property outside of the U.S.  These days, the Department of State strongly suggests that Secretaries of State not appoint commissioners of deeds to perform acts in a foreign country until it is made clear, with the Department’s help, that the foreign government would not object. In other words, the office of Commissioner of Deeds is outmoded.  There is no evidence that the State of New Jersey is still appointing Commissioners of Deeds, and no information on how to apply for such a position; the neighboring State of New York is no longer appointing such Commissioners.

Please see our New Jersey Notary Public Search Results!

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May 17, 2012

Can a notary from New Jersey be a Pennsylvania Notary?

Can a notary from New Jersey be a Pennsylvania notary? 

If you are a New Jersey notary public, you can become dual commissioned in Pennsylvania as a Pennsylvania notary public.  Just contact the Pennsylvania notary division and fill out a Pennsylvania notary application.  The rule is that you need to work in Pennsylvania or have an office in Pennsylvania.  I’m not sure if you can convince the Pennsylvania Secretary of State to let you get a notary commission if you plan on doing traveling notarizations right across the border, but it is worth a try.  Many of the border areas are very sparsely populated, so I feel you are doing a service to humanity be being dual commissioned.
 
Please keep in mind that if you have a dual commission, you have two sets of seals and journals.  One seal and Journal for New Jersey (or whatever state #1 is), and another seal and journal for Pennsylvania.  Please make sure that you only use the Pennvsylvania notary seal when your two feet are on Pennsylvania soil (or concrete), and only use the New Jersey notary seal when your two feet are in New Jersey. 
 
If you have one foot in PA, and the other in NJ, then I guess you could use either seal (or use half of the NJ seal and half of the PA seal) — sorry… “humor”…
 
Dual state commissioned notaries make more money!
If you are serious about making money as a traveling notary, you need to have a wide net.  You need to cover a wide territory and be flexible about where you go.  Take on new clients with far away jobs just to get in their good graces and get on their database.  In the long run this pays off generously.  To succeed in life you need a well established client base, and this is not possible if you regularly say, “no, it’s too far”.  If you live near a border, a dual commission can double your territory without doubling your travel distance!

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October 21, 2010

More info about New Jersey Notary Issues

Filed under: New Jersey Notary — Tags: , — admin @ 5:30 am

More information about New Jersey Notary Issues

Prohibitions and Liability

(1) A New Jersey notary must never pre-date an action. They must never date a notary act prior to the signature date appearing on the document.

(2) A New Jersey notary public must never lend a journal, stamp, or other personal notary equipment to anyone else — ever!

(3) A Notary in New Jersey must never prepare a legal document or give legal advice, or advice relating to land titles. This includes preparation of pleadings, affidavits, briefs, or any other submissions to the court.

(4) A New Jersey notary should never appear as a representative of another person in a legal proceeding.

(5) A New Jersey notary should never act for others to collect delinquent bills or claims.

Questions
How do we define what a legal document is? Is a legal document one used specifically in court, or submitted to a judge, attorney, or court? Can a New Jersey notary assist in writing an informal letter that is to be notarized?

Charge of name or address
If a notary public in NJ changes their name, they must notify the State Treasuer and county clerk where they reside and submit a specific form which is avialable online. Address changes use the same procedure.

Authentication
The State Treasuer and county clerk may attach a notary certificate upon request. This certificate attests to teh time of the notary action, and that the notary was a duly commissioned notary in New Jersey.

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Become a New Jersey Notary Public

Become a New Jersey notary public

On our New Jersey notary search page, there is a link to another page to help you become a notary public in New Jersey. Here is some more resource materials with information about Notary rules in NJ. Notaries are appointed to a five year term and must be eighteen or more years old. They would be sworn into office by the county clerk where they reside. Submit your application to the Division of Revenue, Notary Public Unit, PO Box 452, Trenton, NJ 08646. Get expedited service for a $15 additional fee and submit to 33 W. State Street 5th Floor, Trenton, NJ 08608-1214 Attention – Notary Unit.

Here is a link to the New Jersey notary application for a new or renewed commission
http://www.state.nj.us/treasury/revenue/dcr/pdforms/notapp.pdf

Here is a link to information about New Jersey notary fees
Here is a link to the NJ notary manual http://www.state.nj.us/treasury/revenue/dcr/geninfo/notarymanual.htm

http://www.state.nj.us/treasury/revenue/dcr/geninfo/fees_pd.html#np_fees

Here is some information about apostilles and certifications
http://www.state.nj.us/treasury/revenue/dcr/programs/apostilles.htm

Other information
A New Jersey notary public may use one credible witness who is known to the notary and known to the signer. The function of the credible witness is to identify the signer to the NJ notary public.

It is common for New Jersey notaries to have a second commission in New York if they work in New York. They can apply for that through the NY Dept of State in Albany, NY.

It is common for a New Jersey notary public to have a jurat stamp. This facilitates executing jurats as the venue and jurat wording is on the stamp. Many notaries also use a Jurat certificate form which can be attached to the document that is to be notarized.

Another office similar to being a New Jersey notary public is to be a commissioner of deeds. New Hampshire also has this office.

Although its not the duty of a Notary in New Jersey to determine if a document is false, if the notary somehow discovers that a document is false, they should not notarize it.

A New Jersey notary may not advertise in such a way where they would lead the public into thinking they had capabilities exceeding the rights of a notary public in New Jersey.

See
http://www.state.nj.us/treasury/revenue/dcr/programs/notary.html for links.

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