April 2019 - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com

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April 30, 2019

Power of Attorney in Jail or Prison

Filed under: Hospital & Jail Signings — admin @ 10:11 am

Power of Attorney in Jail or Prison

The most common documents to be signed in a jail are title documents to cars, or power of attorney documents. Please be advised that a Notary may not draft or give advice on documents unless they are authorized to do so by also being an Attorney, or in a legal support profession that is authorized to give legal advice. I do know personally know who other than Attorneys can draft documents, so ask an Attorney.

Many banks have their own power of Attorney forms. So, please be sure you are having the inmate sign the correct power of attorney that will be acceptable to your bank or whomever the document custodian is.

As always, please consult an Attorney before you decide which type of legal document to use, or draft a legal document such as a Power of Attorney.


April 29, 2019

Identification for prison notarizations

Filed under: Hospital & Jail Signings — admin @ 10:06 am

Identification for prison notarizations

1. Inmate ID Cards
In Florida and California, there is such thing as inmate ID cards or an inmate identification card. These are issued by the Department of Justice of Bureau of Federal Prisons.

2. Wristbands
In other states, sometimes the Notary can use a wristband. But, that is subject to the laws of your state, so you will have to consult your state’s notary manual online.

3. Credible Witnesses
Credible Witnesses may be used to identify a person in many states. You need to ask the Notary Public who you intend to use what the rules are in your state for Credible Identifying Witnesses. Many states will allow two individuals who know the signer to vouch for the identity of the signer under Oath before a Notary Public and will allow this as a substitute for having proper identification.

4. Regular Identification Cards
Ideally, if you can find a current identification of the signer and bring it with you to the jail, this will make it a lot easier for the Notary to notarize the signer.

5. Guards
Guards at jails are normally helpful about passing the journal through the slit in the glass to the signer. However, they very rarely want to be involved in identifying inmates as a credible witness.

6. Thumbprinting
It is generally a good idea to thumbprint signers in the notary journal. Most Notaries do not do this, but it is prudent as you cannot fake a thumbprint and it is forensic evidence that can be used to prove the identity of the signer if the signing is ever investigated.


April 26, 2019

Does a Notary need a business license?

Filed under: Uncategorized — admin @ 10:20 am

Does a Notary need a business license?
Does a Notary need a Notary business license?

Yes. To do any type of business, you should be licensed and registered with your county clerk’s office. They will charge a small fee for a license that is good for a few years and they will send a renewal notice in the mail. It makes sense to pick a name that will be attractive to clients. We have written many blog articles on how to pick a good name for your business. Please consider reading those articles.

You might also like

Choosing a name for your business license.

You could get sued if you don’t have a business license

Registering a business license

Names for Notary Businesses with commentary

Names for Notary businesses that can get you in trouble

Stealing a business name


5 Benefits Of Notarizing Your Business Documents

Filed under: Other Guest Bloggers — admin @ 4:25 am

The government does trust the notary public, so their signature or seal is a valid sign of document reliability. Below are a few reasons why you need to have a notary public present when you are signing your essential business documents:

Your contracts become ‘self-authenticating.’
Under the Federal Rules of Evidence, a contract with a notary public’s seal is considered to be self-authenticated; meaning that in the case of a case, the witnesses who signed the documents need not appear in court to verify their signatures. This saves plenty of time, money and acts as a huge convenience in the witnesses favor.

They ensure that your documents are signed under the right circumstances
Technically, the notary public notarizes your signature, not the documents themselves. They are reliable witnesses to the fact that the person whose signature is on the document in question is indeed the one who signed it. They also ensure that the person who signed it was of sound mind and not under any duress. Again, the notary public has to ensure that the witnesses who sign your documents are within the legal right to do so.

Notarization provides clarity
There are many legal documents now that stipulate the way people go about their lives. A Power of attorney is required by a grandchild to make significant, life-altering decisions for their ailing grandparent, or title deeds to transfer ownership of land. With a notary public’s signature, these documents’ validity can be ascertained to avoid grey areas that cause conflicts.

Notaries ensure that the documents in question are adequately executed
All legally binding documents hold the signer to a commitment, and one of the notary public’s duties is to ensure that the signer fully acknowledges the agreements and obligations. For instance, for a will to be valid, it needs to include the signature of the testator, and those of two witnesses, plus a QLD probate process to facilitate execution. Yet, some states will require that a will be notarized for it to be valid. Again, if disputes are litigated, it is crucial to have a notary present. A court considers sworn affidavits as valid if they are notarized.

Protects you from fraud, identity theft, and other kinds of crimes
Having a notary public present during the signing of your documents provides you with the safest possible fallback plan, if not a prevention plan in the case of forgery and other serious white collar crimes. In this age of technology and sophisticated forgery schemes, you cannot go wrong by having your documents notarized. Notarization is now a major risk management tool for all kinds of businesses.

Many people avoid notarization services because they are an added expense and may take time. However, with e-notarization, you get quick and more convenient services to keep your business documents risk-free.


April 24, 2019

Notaries can get jobs in banks more easily

Filed under: Public Interest — admin @ 10:22 am

If you would like to have more options to work in a bank in any particular capacity, it is easier to get a job at a bank if you are a commissioned Notary Public. Being a Notary Public involves applying to your particular state, in many cases taking a course and passing a test. The rules for becoming a Notary are state specific and change over time so please ask your state or visit your state’s Notary Public information online which generally is on the Secretary of State’s website.

There are lots of documents that might get notarized at a bank. Sometimes banking power of attorney forms need to be notarized. Other times, contracts, affidavits, or other general documents might need to be signed and notarized. Loan documents might need to be signed at a bank and those include Deeds of Trust, Mortgages, Signature Affidavits and many others. It is good to be knowledgeable about the loan signing process if you get involved in loan signing.

It is likely that a bank might want to have multiple Notaries on staff. After all, people call in sick, quit, and take lunch breaks, but the Notary work still must get done.

So, consider becoming a Notary so you can get that bank job you have always dreamed of. And yes, I would like my withdrawal in ones please…

You might also like:

Bank of America Power of Attorney Form

Banks need more notaries on staff


April 21, 2019

The notary who was oral retentive

Filed under: Humorous Posts — admin @ 10:40 am

There once was a Notary named Clyde who was so picky about how he gave his Oaths. Everything had to be worded very particularly. If there was even a word out of place, he would have to rewrite the entire script. Each job got a unique script. And he didn’t like it when the affiants were sloppy about how they answered Oath questions.

CLYDE: Do you solemnly swear that you are a citizen of these great United States of America, so help you God, with liberty and justice for all?

AFFIANT: Yeah, whatever.

CLYDE: I beg your pardon. Whatever is not an acceptable answer. I would like a clear and definitive yes.

AFFIANT: Yes…. definitively. Boy are you anal.

CLYDE: I’m only anal retentive about signatures and dates on documents. About verbal acts I’m oral retentive.

AFFIANT: I never heard that one before.


April 20, 2019

Payment for Jail Notary Service

Filed under: Hospital & Jail Signings — admin @ 10:10 am

Payment for Jail Notary Service

Not all Notaries are experience at jail notarizations. It is recommended that they get an up front travel fee when they meet you. They should also charge for waiting time incrementally as well as for the notarizations. The fee for the actual notary work should be paid after the notary work is done while the other fees paid up front or during the waiting time which can be unpredictable at jails.

Additionally, it is recommended that if you are meeting a notary at a jail, you have a mobile phone and keep in contact with the Notary. It is common for clients to stand Notaries up at jails, so make sure the notary knows that you are serious about doing business and that you won’t be late.

Also, make sure all parties know where to park, and have directions going where they are going.

P.S. I have an acquaintance who did a job for one of those California legalized marijuana stores. Guess how they paid him? I’ll leave that to your imagination.

You might also like:

Jail notarization issues

Notarizing an arsonist at a jail


April 19, 2019

Are Notaries becoming unsnapped?

Filed under: Signing Company Gossip — Tags: — admin @ 10:48 am

As time goes on, more and more Notaries are leaving Snapdocs. The fees are too low, the cattle calls too annoying. How does Snapdocs keep on keeping on while so many are becoming unsnapped and leaving them? Perhaps it is desperate beginners who keep listing because it is their only way to pay bills. I hear that.

Today I talked to Carmen about the long term of SnapDocs. Carmen thinks they will not last because too many people are complaining about them.

Personally, I know how expensive it is to have programmers on staff. An operation like Snapdocs with all the technological bells and whistles is going to cost a lot to maintain. I don’t know how much, but it is not as simple as 123notary and might be close to a million a year in technical costs. I’m not sure how much they make, but their costs are no joke.

One of the major problems SnapDocs has with their business model is that those who use them do so to get cheap Notaries. After you include SnapDocs fees, it is not so cheap. Notaries are not usually willing to work for that cheap, and with the fees, companies are not willing to pay that much more. The margins are too tight for everyone. Doing business with people on such thin margins does not seem like a good long term strategy.

Perhaps companies will become more concerned with the quality of the Notary in which case they will not be able to work with too many on SnapDocs. I don’t know the future of SnapDocs. They make thousands per month from each serious customer they have. I just wonder how much longer customers and Notaries will want to put up with this miserly way of doing business.

You might also like:

The evolution of American commerce and Snapdocs

123notary vs. Snapdocs


April 16, 2019

Notary small talk at bars

Filed under: Humorous Posts — admin @ 10:48 am

FRANK: So, do you sign here often?

SAMANTHA: Actually, I just came for a Manhattan.

FRANK: Oh, shouldn’t that be called New York County in the venue?

SAMANTHA: Only if you actually drink it in Manhattan. We’re in New Jersey.

FRANK: Oh yeah. I should have known with all of this big hair. Hey, bartender, I’ll have the ink with lime … neat.

BARTENDER: Can I see some ID?

FRANK: Hey, I’m a Notary… I ID you, not the other way around.

BARTENDER: How about we ID each other. Deal?

FRANK: I can’t live without my lime. Hey, how come there’s lyme’s disease but no other citrus diseases.

SAMANTHA: Yeah! Hey I have a question. If a bad car is a lemon, what do you call a bad lemon.

BARTENDER: I call it a car. Just kidding. Would you like wedge of a bad lemon?

FRANK: I just tried the lemon sorbetto in Beverly Hills. Excellent stuff. But, they mix the lime with basil.

SAMANTHA: I bet Thai people would like that. Lime and basil are their favorite flavors. So, bartender. Do you have a signature drink? Can I notarize the signature in the drink?

BARTENDER: I’ll never work in a Notary bar again. All people do is complain about 123notary and Snapdocs, then they crack these lame jokes faster than the ice defrosting on my counter cracks.

FRANK: Well we have a lot to complain about. We’re either being low-balled, or quizzed. I’m not sure which is worse. At least the low-ballers don’t quiz us because they want to keep us dumb.

SAMANTHA: Yup, it’s the dumbing down of American Notaries. If people would just study from 123notary’s free blog courses they would be smarting up. Just what the government doesn’t want. Because then we will see through all of their veneer.

FRANK: Are you defending this testing that is going on? I know everything I need to know about Notary work.

BARTENDER: Didn’t you get a 35% on Jeremy’s test.

FRANK: Well… um.. yeah, but the test wasn’t fair. Some of his questions were opinionated. Like the one about confirming a signing. Who does he think he is to recommend that I have them read the name on their ID. I’m sure it will match up, right?

LISA: And if it doesn’t, you just wasted two hours. Looks like Jeremy is doing you a favor by having this course. You are always complaining about wasted gas and time, not to mention toner when a job cancels while you are on your way. If you don’t check the ID by phone you have nobody to blame but yourself if you can’t complete the signing.

SAMANTHA: Or worse, you might end up in Notary jail if you notarize him with improper ID. Three strikes you’re out. Don’t drop the embosser.

FRANK: That’s better than Notary hell where you have to use a burning seal.

BARTENDER: Speaking of Notary hell. I have a drink that’s based on the whole Notary hell theme. Not a bloody Mary, but a burning mary.

SAMANTHA: You better have one. Get used to where you are going in advance.

FRANK: Thanks a lot. Notary hell, my ass.

LISA: I heard they have good proctologists in Notary hell, speaking of your ass.

FRANK: At least they probably don’t have mites there because it is a dry heat. If I waste another two hours driving without getting paid, I might just break down and read Jeremy’s course even though it is arbitrary and unfair.

SAMANTHA: Well, it’s not state specific any more, not even to California. So that’s one thing to be thankful about — unless you live in California. And by the way Frank, if you keep getting hammered, you’ll have to stay at the Notary Marriott down the street. Drinking and driving is almost as bad as drinking and signing.

FRANK: Tell me about it.


April 14, 2019

Notarize you like a hurricane: A guide to heavy metal notarizations

Filed under: Humorous Posts — Tags: , — admin @ 10:18 am

So, Harry wanted to get notarized. But, he was born in 1968 and wanted a little more of an “experience” that would bring back his childhood… in a good way. So, he called this outfit, and when I say outfit, yes, that includes the leather jackets, hairstyles, etc., called Hard Rock Notarizations. But, they didn’t just sent the Notary over. They sent the whole band.

HARRY: Hello, is this Hard Rock Notarizations?

SLASH: Yeah. What do you need?

HARRY: Are you the real slash?

SLASH: No man, this is just a theme thing. I wear a torn leather jacket, a bandana, have long hair, and look cool assuming you like the drugged out, don’t give a (&*#) look. But, I don’t work alone. I bring what I call my “work crew.”

HARRY: Got it. So, I have an Affidavit that I need signed.

SLASH: We have free time at 6pm. We don’t have any paying gigs until far after that, and we can’t do earlier because of our hangovers. I really gotta stop drinking. Man…

HARRY: One more thing. Can you greet me in Cockney?

SLASH: Oh yeah. We specialize in bilingual signings. We have staff that speaks English, Spanish, and we specialize in Cockney. Tassy knows how to speak that.

HARRY: Tassy? What the hell type of name is Tassy?

SLASH: He’s cool. You’ll love him.

(6 o’clock arrives. There is a loud rumble in the distance. The rumble gets louder, and then unbearably loud… and then the noise stops. The click of a kickstand rings in the air. And then footsteps. There is a knock at the door.)

TASSY: Ello, Arry (cockney accent for Hello Harry)

HARRY: Hi guys

SLASH: Ello Arry… ee does it bedda don’ee. (He does it better, don’t he.)

HARRY: Yeah, his sounds more authentic.

KEITH: So, don’t you want to know which one of us is the tattoo artist?

HARRY: I might need a touch up on this one, the color seems to have faded over the last 25 years. But, I don’t need any new ones. Oh, and thanks for not parking right on my lawn.

SLASH: Yeah, we kind of learned the hard way about that once at a party several years ago. Let’s just say the owner wasn’t pleased. But, fortunately the damage was made invisible after a subsequent rain storm. So, Harry, do you want me to lead?

HARRY: Lead what?

SLASH : Let me give you a little hint. Have you ever worked on a dairy farm before?

HARRY: Dairy farm?

SLASH: (handing him a cow bell) Then you should be very acquainted with one of these!

KEITH: Hmmm. The weather seems to be changing. (looks out the window) Oh look, we’re having the beginnings of that hurricane they were talking about on the news!

HARRY: We’re not having a hurricane. I read the weather forecast just this morning online.

TASSY: Oh yes we are. Put this on and sit over on that chair and don’t say anything. You’ll ruin it.

HARRY: A wig…I’m not a woman. And a leather jacket? Worn out boots? Cigarettes? I don’t smoke. What’s going on here?

SLASH: Boys, bring in the heavy artillery.

(The work crew brings in a huge over-sized drum set, amps, and a bunch of musical instruments, a video crew, and a whole bunch of wires that were sitting in the van outside next to the long line of cycles.)

TASSY: You (said emphatically)(pause), are now going to be the star of your own music video entitled, “Rock you like a hurricane!”

HARRY: Oh my God, really? Are we going to notarize too?

KEITH: Oh yeah, we’ll get to that. But business first.

The rock and roll band had Harry playing the cow bell, and then had him pretend to play lead guitar during part of the video, and then had him be the lead singer in another part. They had him and the other rocksters (I coined that term, sorry) do all the typical 80’s type heavy metal poses: two musicians back to back, leaning forward over the mic, leaning to all sides, walking on their knees, pretending to be walking down the stairs, etc. They also filmed Harry with hot babes to his left and the right wearing leopard outfits for eye candy effect. The music was real and shot on site. And when it was all over, they gave Harry a copy of the video for him to cherish for the rest of his life where he was the star of his own heavy metal video.

Here I am
Rock you like a hurricane
Here I am
Rock you like a hurricane
My signature is burning, it starts to shout
Desire is coming, it breaks out loud

TASSY: And one more thing before we leave. Weren’t we supposed to noh’-arize (glottal stop on the sound noh’) something Arry?

HARRY: I almost forgot with all the excitement. My Affidavit. Here. Watch me sign.

TASSY: I bet you’ve never seen anything like this before. It’s a Noh’-ary seal case.

HARRY: Does it need to be that large? It’s the size of a huge rectangular guitar case, but with a little felt indentation for the notary seal.

TASSY: Ay, we’re musicians. This is ow we loik to do things ya. (This is how we like to do things). There’s room too for my thumb printa and woips. Check this out. It’s my odd Rock (hard rock) Noh’-ary Seal… ya know wuh’ I mein? (you know what I mean?) — it’s go’d play’id (gold plated).

HARRY: Wow. I’ve never seen anything like it.. Look, there’s a little solid gold guitar on the front. Okay. I need to swear under Oath. “I solemnly swear this affidavit to be the truth to the best of my knowledge so help me God.” I hope you’re in tune with me on this one.

KEITH: Nobody has ever accused him of notarizing out of tune before. That would be a terrible thing. Okay…. stamped… done!

POLICE: (knock knock) Ummm, we’ve had a complaint about excess noise in the neighborhood. You gentlemen wouldn’t happen to know anything about it?

TASSY: (thick Cockney accent) In my opinion the problem is that there wasn’t enough noise. We were just noh’arizing, officer.

POLICE: Well do you think you could notarize a little more quietly?

TASSY: Sorry about that. We ‘ave this nahsty ‘abit of loiking to noh’aroize to the sound of music. Oi think that’s where the issue arose from. By the why, while yor ‘ere, (while you’re here) our tattoo guy is still ‘ere. Do you need any old tats refreshed. ‘ee specialoizes in that. (he specializes in that)

POLICE: Actually I’m off duty in a few minutes. Oh, did you just refresh Harry’s tattoos? That looks amazing, wow. You’re so good at that it’s almost criminal!

TATTOO GUY: Thanks, I take pride in appearing to be a criminal and hyper sexualized. The irony is that I don’t actually do anything illegal. I’m talking like Miley Cirus now.

So, the band packed up, loaded up the van, there was a loud rumble as the motorcycles left, and Tattoo Guy was the last to go as he had to finish his business with the police. Then, he too rumbled away. And thus ends the story of how Harry had his fantasy heavy metal notarization — 80’s style!

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