(1) Popular Categories Archives - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com
123Notary

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – 123notary.com Control Panel

April 2, 2018

Compilation of posts about notary & politics

Filed under: Compilations,Humorous Posts — admin @ 10:45 pm

POPULAR
.

The 2016 Notary Public Debate
http://blog.123notary.com/?p=16006

Trump – Making American Notaries Great Again
http://blog.123notary.com/?p=17023

.

ALPHABETICAL
.

A Notary guest speaker gets harrased by students
http://blog.123notary.com/?p=19700

Heard of PC? What about Notarily Correct
http://blog.123notary.com/?p=19463

His first 100 days
http://blog.123notary.com/?p=19258
How Carmen dealt with some Alt-right customers
http://blog.123notary.com/?p=19092

Is Trump to blame for a Notary slowdown?
http://blog.123notary.com/?p=19138

If Trump hired you as a Notary, would you get fired?
http://blog.123notary.com/?p=19120

Letter to Trump about the sad condition of American Notaries
http://blog.123notary.com/?p=19403

Notarizing Jeff Sessions on Torture
http://blog.123notary.com/?p=19296

Notary speaker offends college students
http://blog.123notary.com/?p=19395

Notarizing David Duke with Bernie Sanders
http://blog.123notary.com/?p=19302

Notarizing the health records of Hillary and Trump
http://blog.123notary.com/?p=18939

The immigration debate — both sides are missing the point
http://blog.123notary.com/?p=19485

Trump caught on mike with a Notary
http://blog.123notary.com/?p=18982
.

Share
>

Compilation of Mafia Related Notary Posts

Filed under: Compilations,General Stories — admin @ 10:27 pm

Here are some posts about the Mafia’s relationship with the Notary world. They are all fictional, so please do not call the FBI about this one!
.

MAFIA POSTS
.

How to make serious money notarizing Russian Mafia
http://blog.123notary.com/?p=16547

Notarize This
http://blog.123notary.com/?p=6992

The Mafia guy who could make witnesses disappear
http://blog.123notary.com/?p=17013

The Mafia Notary with the violin case (and wine)
http://blog.123notary.com/?p=19280

The Notary, The Mafia & The Fedex Drop Box
http://blog.123notary.com/?p=6867

Tony Soprano Gets Notarized
http://blog.123notary.com/?p=14897
.

RELATED POSTS
.

$400,000 cash at a signing. Can I have some?
http://blog.123notary.com/?p=16130

Credible Witness Protection Plan
http://blog.123notary.com/?p=18831

Financing a Kidney
http://blog.123notary.com/?p=16567

Fraud & Forgery related to the notary profession
http://blog.123notary.com/?p=2294

I’d rather stop being a Notary than carry a gun
http://blog.123notary.com/?p=15896

Notary accidentally gets arrested for robbing a bank?
http://blog.123notary.com/?p=6541

Notary Housewives
http://blog.123notary.com/?p=14721

Psych Episodes (psychic detectives who fight crime)
http://blog.123notary.com/?tag=psych

We caught a bunch of frauds using Notary verbiage
http://blog.123notary.com/?p=7096

Why keep a journal? Don’t wait until you get a call from the FBI
http://blog.123notary.com/?p=19377

.

MURDER RELATED POSTS
.

Murder in a building a week before the signing
http://blog.123notary.com/?p=19272

Notarizing a female accessory to murder
http://blog.123notary.com/?p=8667

Notarizing an Ax Murderer in San Ysidro
http://blog.123notary.com/?p=6448

Notary Murdered in last non-attorney state
http://blog.123notary.com/?p=6381

.

Share
>

March 26, 2018

Notary Marketing 102 — Contents

Filed under: Loan Signing 101,Notary Marketing 102 — admin @ 8:15 am

In our blog, we have many educational articles as well as marketing help and entertainment. We have written extensively on Notary marketing, including a few comprehensive articles. But, this time, I am creating a free mini-course on marketing which is designed to be a lot more thorough than anything I have ever written before on the blog. Below are the contents:

.

1. Notary Education — http://blog.123notary.com/?p=19771

2. Notary Advertising — http://blog.123notary.com/?p=19738

3. Notary Profiles — http://blog.123notary.com/?p=19754

4. Notes Sections — http://blog.123notary.com/?p=19788

5. Notary Reviews — http://blog.123notary.com/?p=19760

6. Certifications — http://blog.123notary.com/?p=19762

7. Phone Etiquette — http://blog.123notary.com/?p=19764

8. Negotiating fees — http://blog.123notary.com/?p=19784

9. Promoting Yourself — http://blog.123notary.com/?p=19778

10. Pricing — http://blog.123notary.com/?p=19781

11. Getting Paid — http://blog.123notary.com/?p=19794

.

Please also read

Best marketing resources for Notaries. This was written long time ago and is a good reference.
http://blog.123notary.com/?p=16322

A comprehensive guide to Notary organizations
http://blog.123notary.com/?p=17088

Notary Public 101 — a free resource for learning notary procedure from A to Z.
http://blog.123notary.com/?p=19493

Signing Agent Best Practices: 63 points
http://blog.123notary.com/?p=4315

The 30 Point Loan Signing Course
http://blog.123notary.com/?p=14233

.

Share
>

March 24, 2018

Notary Marketing 102: Phone & Communication Etiquette

Filed under: Comprehensive Guides,Loan Signing 101 — admin @ 8:08 am

Return to Notary Marketing 102 Contents

.

Part of marketing is the act of actively promoting yourself. But, a lot of marketing is about doing a good job and communicating well.

To get hired to do Notary work, you need not only to know what you are doing, but you need to communicate clearly as well. Here are some major issues with phone etiquette.

.

DURING THE INITIAL CALL

.

1. Introduce yourself
Introduce yourself properly by phone when you answer the initial call to hire you. “This is June of June’s Notary Service” is a lot better than, “Hullo?”

2. Answer questions the way they were asked.
If someone asks what your hours are, tell them your beginning and ending times. Don’t say it depends and don’t be vague. Give them a clear picture of your availability without making them ask again. If someone asks how many loans you have signed, don’t give them a summary of your professional background, just give them a quick number. If someone asks if you are still in business, don’t tell them you are eating dinner or on vacation, just tell them that you are still in business. Just answer the question.

3. No background noise
Screaming children, televisions, or people talking in the background sound unprofessional. You need to turn the TV off, go into the next room where there is no noise, and apologize if there is any noise. That is called being professional.

4. Don’t scramble information
Asking people to repeat endlessly is horrible. If your phone is horrible, get a new one rather than accusing the other person of breaking up. If someone asks if you can do a notary for two signers on three documents, don’t repeat it back to them as, “Okay, three signers on how many documents?” That is called scrambling information and sounds ignorant.

5. Don’t brag
Notary Signing Agents have the desire to overprove themselves. The secret is to make a good impression by being helpful and not shoving your credentials down someone’s throat. It also makes a good impression to ask a few relevant questions about the type of signing or document. Asking a few pertinent questions looks professional.

6. Act calm
Acting calm and helpful is a lot better than acting anxious and overly helpful or overly unhelpful. People get put off by desperate or unfriendly behavior.

.

CONFIRMING THE SIGNING & AT THE SIGNING

.

7. Call to confirm the signing
Go over all pertinent points. Make sure the ID proves the name on the documents and that all the signers will be there. You should also verify that there is a clean table to sign on. You should go over how long the signing should take, if there is anything going back to the document custodian and if they have used morphine or Jack Daniels within several hours of the signing. Nothing beats a sober signer or a well organized Notary Public.

8. Introduce yourself at the door
It is good to mention that you are Joe the signing agent and that it is your job to facilitate the signing. Mention that they can address all of your questions to you, but that you cannot answer specific questions about their loan, but only general questions about loan documents and Notary procedure.

9. Small talk is good
People like a friendly Notary who can talk about small talk. But, avoid any topics that could be controversial such as gender issues, sex, guns, and how born again Christians should have a second birth certificate for when they were born the second time.

10. Don’t discuss guns and religion
Unless you are notarizing the Obamas, don’t bring up Joe the plumber, or religion. But, if you are notarizing the head of the NRA then you might reconsider guns. If you ask him to shoot you an email, don’t be surprised if he asks what you want him to shoot it with! Yee-haw!!!

11. Don’t park in the driveway
The driveway is for the residents to park in, not you. You are their humble servant who parks on the street (sorry.)

.

OTHER

.

12. Dress for success. Business casual is great. People get complaints more for dressing poorly than for being a horrible Notary. So, go to Men’s Wearhouse first, and then buy that Notary course you were thinking of. And remember — it’s not what you know — it’s how you look! Notaries who show up in shorts and flip-flops get some serious complaints and even a bad review on their profile. In short, don’t dress like me.

13. Carry loose Acknowledgment, Jurat and other certificates in your Notary Carry All Bag that you purchased from the NNA. Carry a thumbprinter, wipes, and pens with you. Nothing is worse than a Notary that doesn’t have pens except one who wears flip-flops. Having good professional equipment makes you look like you know what you are doing even more than actually knowing what you are doing.

14. Arrive on time
Nothing is worse than a late notary other than one who wears flip-flops.

15. Follow up punctually
If you have to get the Fedex back, do so immediately. Do not wait to drop a package unless you are waiting for a call back. If you wait 90 minutes or more for a callback, consider that title needs their docs back and it might make sense to just drop it. That is a judgment call, so think carefully about it. If you get emails, answer them asap.

You have to be available after signings for up to the rescission date and sometimes later. If you become unreachable after the signing, you will get very serious complaints. The worst complaints we get about notaries are that they were rude, or unresponsive after they had completed work.

16. Don’t be rude
If someone is rude to you, don’t reciprocate. Your reputation is on the line. You can get penalized for being rude even if the other person deserves it. So, watch yourself!

.

Please Also Read:

Best marketing resources for Notaries. This entry goes over active vs. passive marketing in detail
http://blog.123notary.com/?p=16322

Notary etiquette from Athiest to Zombie
http://blog.123notary.com/?p=13718

Long term marketing plans
http://blog.123notary.com/?p=15793

.

Share
>

March 12, 2018

Notary Marketing 102 — Your Notes Section

Filed under: Comprehensive Guides,Loan Signing 101,Your Notes Section — admin @ 8:27 am

Return to Notary Marketing 102 Contents

.

A Thorough Notes Section

LINK: How to write a notes section if you are a beginner.
http://blog.123notary.com/?p=16698

Having a great advertisement at the top of the list is super. However, if your information is vacuous, people will bypass your ad to hire someone else. It behooves you to write a great notes section, and 123notary will edit your notes at no cost out of the goodness of our hearts (and for the general quality of the site). But, what constitutes a super notes section? A good notes section should have a lot of pertinent information about yourself, and it should be organized into logical paragraphs. Furthermore, the information should stress experience and selling features at the top as the first hundred and fifty or so characters show up on the search results and can act as a magnet. You should avoid spelling or formatting mistakes to make a good impression on companies that may elect to use you.

Most Notaries use the jumble technique and put all of their information into one disorganized never ending paragraph. Don’t do this. Jumbles are hard to read and do not stress what is important first. The information in a jumble normally includes some bragging about how great the notary feels they are, will undoubtedly mention their NNA certification and background check (which matters), and E&O insurance (which also matters). Coverage areas are also normally mentioned. It is better to format information the Jeremy way, as my editing work on listings gains them around 55% more clicks on average and only takes me a minute or two and is free!

Below is our table of contents about each part of the notes section. Please read every page linked below as it is part of the course and not supplemental reading material.

.

The top of your notes section
This is where you put your selling points, and salient features about your experience.
http://blog.123notary.com/?p=19750

The second paragraph of your notes section.
This is where you talk about what is unique about you.
http://blog.123notary.com/?p=19748

The third section of your notes section
This is where you put quick points about certifications, E&O, and more.
http://blog.123notary.com/?p=19746

The bottom of your notes section.
Talk about coverage areas, special considerations like accepting credit cards, and a closing phrase.
http://blog.123notary.com/?p=19744

.

EXAMPLE
Here is an example of a quick notary notes section done according to our formula for success.

1000 loans signed; Open until 11pm; Fluent Bhutanese; Experienced with Time Shares, REO, Helocs, Refinances, and more.

I have been a Notary since 2005 and have a background as a Real Estate Broker and Escrow Officer. I love people and always get back to my clients right away. I am meticulous, but don’t take my word for it, try me out and see for yourself. As a former Escrow Officer I know the Title documents well and am also familiar with general loan documents.

NNA & 123notary Certified
Sterling Background Screened (Expires Nov 2018)
500K E&O
Dual Tray Printer that prints 200 ppm.
Available 8am to 11pm seven days a week.

I accept Paypal and Square

I cover Los Angeles, Ventura, Santa Barbara, parts of Kern and will consider San Luis Obispo County with advanced Notice.

Thanks for visiting my listing on 123notary and I hope to hear from you soon.

.

Share
>

February 15, 2018

Scanning bar codes on an ID in Washington State?

This is the first I have ever heard of this. There is an app where a person can scan an ID and see if it is legit. If you are a Notary, your worst nightmare is a fake ID (or an unattractive client who has the hots for you, not necessarily in that order.) Well, now you can scan their ID and see if their ID is real.

Keep in mind that even someone with a real ID can be an imposter because there are often many people with the same name. I ran into a Pamela Anderson who was not the one on babe watch… I mean Bay Watch. Imagine how many John Smith’s there are. Sometimes I think the guy on Taxi had a point when he changed his name to Ignatowski. That is more unique than Smith.

Why don’t you Notaries look into this app, as it could be a life saver for Notaries and a life ender for frauds!

.

You might also like:

Notary Public 101 — Identification
http://blog.123notary.com/?p=19507

Identification requirements for being Notarized
http://blog.123notary.com/?p=4299

Share
>

January 23, 2018

What’s your sign?

As a Notary, there are various aspects to our job. The most important according to Carmen is identifying people. But, most Notaries just look at the name, and photo, and if it is close enough, that is good enough. If the name is missing a middle initial on the ID that exists on the document that is bad news. But, most Notaries just say, “close enough.” If you say “close enough” too many times, you might end up in court on an identity fraud case which could end you up in court for weeks with no salary, and you might lose a lot of your regular customers as well.

So, how can Notaries make identifying people more reliable? Here are some quick points.

1. If the name don’t match, you must not attach.
Most Notaries say you can oversign but not undersign. This is a Lender preference not a law. If the ID says John Smith and the document says John W Smith you are taking your commission in your hands if you Notarize the signature.The Lender might not mind, but you might end up in court over this if fraud is involved and once in a blue moon it will be.

Most states make sure that middle initials are in ID’s, but not all people are from one of those states. There are out of state people, foreigners, and people who changed their names due to marriage or some other reason, not to mention people with name variations. People from Mexico culturally have two surnames on a regular basis.

So, you have to be prepared for this type of situation even though it only happens 1-6% of the time. If you are going to notarize anyway, what can you do?

(a) Ask the signer what sign he is while holding the ID. If the fake ID has a fake birthday the signer will not know his fake sign. He might be a Leo that is pretending to be an Aquarius. On the other hand, the fake ID might have a real birthday but a fake name.

(b) Get a thumbprint from the signer in your journal. That way the investigators can catch him after the fact if there is any funny business. Thumbprints also deter frauds as they often would prefer not to be notarized than risk being thumbprinted.

(c) Ask their height or birthdate.

(d) Ask for a birth certificate if they have one. That doesn’t have a photo, but does have the DOB which is something you can use to cross-check information.

(e) If they have a Social Security card, that is not an acceptable ID, but the first three numbers are part of the zip code where they were born. You can cross check check the info by asking them where they were born.

(f) A gas bill is NOT generally an acceptable form of ID for notarization. However, if you want to verify a middle initial, it is better than nothing.

What you can’t do.
Do NOT accept a signature affidavit AKA statement as a form of identification. That is a document for the LENDER and the source of the information is unknown and not official. Sources for government ID’s are official which is why you can normally trust government issued photo ID’s.

Summary
You need to know your state laws on identifying signers. Many states do not require the name on the ID to exactly match the signature on the document or even for the complete name on the document to be provable based on the ID. Many states leave it up to your judgement. Just because you are following the law does not mean you won’t end up in court as a witness or conspirator to identity theft which is why you as a Notary must take as many precautions as possible.

If you are notarizing for a long term customer and want to take liberties to ensure that your business relationship does not end prematurely, then you might use the above techniques. If the customer means nothing to you, I would strongly consider JUST SAYING NO to any request that is at all questionable, especially those involving ID’s that have names shorter than that on the document.

But, the fastest way to verify if an ID is fake is simply to ask — what’s your sign?

.

You might also like:

Notary Horoscopes — what’s your sign?
http://blog.123notary.com/?p=19001

Credible Witnesses – the ins and outs
http://blog.123notary.com/?p=19634

Notary Public 101 – Identification
http://blog.123notary.com/?p=19507

Share
>

January 16, 2018

Credible Witnesses, the ins and the outs.

Not all states allow credible witnesses, and some states like California have odd rules for credible witnesses. I also have opinions about credible witnesses as I used them frequently.

Some states that allow credible witnesses require only one witness. One that knows both the signer and the Notary.

Some states don’t allow credible witnesses at all

While other states allow the use of two credible witnesses who both know the signer but do not know the Notary. Or one credible witness who knows both.

The problem is how credible witnesses are used. Credible witnesses are normally used when the Notary gets to a Notary appointment and the signer has no ID. Or sometimes the ID has the wrong name. Hurry, get a credible witness or the notarization is over! So, you grab a neighbor, or coworker who swears they know you well.

The problem is that knowing you as a neighbor is very different than knowing you well enough to have your middle name(s) memorized.

You could test a credible witness out and ask, “What is this man’s middle name?” If they don’t know it, I would not think of them as a credible or reliable source of information. The law might allow you to use them but does it really make sense. They are just going along with whatever middle name the signer claims to be.

Or, you could use your judgement while picking credible witnesses. Personally, I feel that a family member or spouse is a quality choice for a credible witness as family members will know the other family members middle names. But, my friends who I’ve known for 30 years I do not know their middle names — sorry to say.

Additionally, in California, the credible witness has to swear that the signer cannot easily obtain an identification acceptable to the state of California such as a driver license, passport, etc. So, if the signer has an ID, but the names do not match, it would be bending the law to use a credible witness in that situation. If you don’t believe me, read page 12 of the 2017 California Notary Handbook.

All in all, I would say that using credible witnesses as a way to get out of a bind is something that should only be done if the credible witness really knows the person intimately and knows their middle names intimately off the top of their head. Otherwise you are just finding loopholes. And God forbid if you don’t take journal thumbprints you are asking for a court case and an FBI investigation! Be cautious as a Notary. It is easy to get in trouble and big trouble!

.

You might also like:

Credible witnesses – the process explained
http://blog.123notary.com/?p=16695

Where do credible witnesses sign the notary journal book?
http://blog.123notary.com/?p=2508

Credible Witnesses from A to Z
http://blog.123notary.com/?p=452

Share
>

January 12, 2018

Notary Jail

Filed under: Best Humorous Posts,Humorous Posts — Tags: — admin @ 12:00 pm

I think that I am the first person to come up with this concept. Notary jail. Where Notaries go when they’ve been bad. But, most Notaries have been bad, they just didn’t get caught because their secretary of state’s don’t bother to enforce a single law. What is the point of having laws if you don’t enforce them?

If you forget to administer an Oath you should be sent to Notary jail and get booked. The first thing they will do is thumbprint you in their journal. Then, they will ask you if you take journal thumbprints. If you say, “My state doesn’t require that.” Then they will put you in solitary confinement. After all, an innocent person could be scammed out of everything they own and the culprit could run free simply because you didn’t take a thumbprint.

If you didn’t ID someone correctly, then a cell in the insane ward would be in order. Since you let John Smith sign as John W Smith, you will also not mind being around five people who are sure that they are Abraham Lincoln.

And then there are the people who don’t fill in certificates properly or send loose certificates in the mail. Tisk tisk. The staff at Notary jail will goof on your jail paperwork if you do that and you’ll be in for a long time.

Oh, and the food at Notary jail? Embossed flat bread sandwiches. You get that nice raised seal embossed pattern on every bite. Then they have a breakfast cereal called frosted mini-seals. Oh, and one more thing. They have soap shaped like a Notary seal. But, don’t drop the soap (or don’t drop the seal.)

And if they ask Notary questions in Notary jail, don’t talk back to the guards like you normally do to Jeremy. Just answer questions the way they were asked and you might get time off for good behavior.

.

Putting jails and hospitals into your notes section
http://blog.123notary.com/?p=19266

Go to jail but DO collect $100
http://blog.123notary.com/?p=15361

Do criminals deserve to be notarized?
http://blog.123notary.com/?p=2586

Share
>

December 15, 2017

He was on his way to a Notary appointment when….

Filed under: Best Humorous Posts,Humorous Posts — admin @ 11:08 am

For the last several years I have been looking for my black equivalent. Someone who is a brotha who is just like me in all ways. I lost home in ever finding this person until…

It was a few days ago. I was late to a Notary appointment and in line at Starbucks. I am addicted. I know. Too much sugar and caffeine, but we all have needs. And there he was.

He was wearing a gray t-shirt, blue jeans, and flip flops, just like me. He looked cynically at the croissants in the display and looked like he could stand to lose a few pounds.

I exclaimed — “I’ve done it — I have finally found my black equivalent. You are just like me in all ways.”

BRUTHA — “What????”

JEREMY: “We dress exactly the same way, have the same body type, you are my black equivalent!”

BRUTHA: “Because I’m wearing a gray t-shirt? Please. That don’t mean nothin’.”

JEREMY: “YES IT DOES — you’re the guy. I have been looking for my brutha of anotha culla for years now. And you’re it.”

BRUTHA: “You crazy man! (mumbling) White people. I’ll never figure them out…”

JEREMY: “So much for equivalents and racial equality. I guess you’re saying we’re not equal.”

BRUTHA: “You wanna see EQUAL? See this little blue packet that I’m putting in my coffee. That’s the only EQUAL I care about…. Please….”

(an hour later — Jeremy runs into another brutha, but this time is wearing a Russian fur hat.)

JEREMY: “I think we have another prospect. Yup, gray t-shirt, flip flops, ooh, even the same kind I wear from Adventure 16, and yes, of course Levi’s. Gotta have Levi’s unless you are going to a high end Notary appointment then wear business casual. Who am I kidding. HEY, you are my black equivalent. Look at us (standing next to him.)

IVAN: “You are right. (thick Russian accent.)

JEREMY: “Is that a Russian accent? Are you a black Russian?”

IVAN: “Yes, and I am your black equivalent. We fought for equality for years and I am glad to be your equal. Think of me as a COMRADE FROM ANOTHER MOMRAD.”

JEREMY: “All right. Strasnitzie (hello) my brutha! ”

IVAN: “Strasnitzie tavarich (hello), my main comrade.”

JEREMY: “But, it’s 90 degrees and you are wearing that Russian fur hat.”

IVAN: “Comrade please, you think I’m trying to hear that? Oh Hell Nyet…. HELL NYET!!!”

JEREMY: “You better not be late otherwise your grandmother might burn the Pyrogies.”

IVAN: “What did you say about my babushka?”

JEREMY: “Okay, I’m glad I met you. Tell your babushka or grandmother that I said hi. Dasvidaniya playuh!”

IVAN: “See you next time. Oh, and by the way, we prefer to be called — African American Russians, not Black Russians.”

JEREMY: “That is because your ancesters come from near the African American Sea near Armenia. My client and his Grant Deeds are waiting.”

IVAN: “You got that right!”

.

You might also like:

Black Notaries vs. White Notaries Comedy String
http://blog.123notary.com/?tag=black-notaries-versus-white-notaries

Secretary of State Hacked by Russians
http://blog.123notary.com/?p=19110

Protesters & A statue of a Notary who had slaves
http://blog.123notary.com/?p=19696

Share
>
Older Posts »