November 2018 - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com
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November 26, 2018

Five things a Notary can do worth $1000 per minute

Asking for reviews
Each minute you spend asking for a review can come back to you in the form of gold. It only takes a minute to ask, and if you ask enough people, you will get a handful of reviews which will double your incoming calls from 123notary. The next thing you know you will have repeat clients from those initial calls which you earned based on your reviews and you will be making lots more money.

Studying for certification
It takes a few hours to study for certification. But, the results can last a lifetime. Each minute of studying might be worth $1000 in the long term. So, whatever else you are doing. is it worth $1000 per minute? And what if I’m wrong and your study time is only worth $50 per minute. That is still more than a neurosurgeon makes. Speaking of neurology, my sciatic nerve hurts.

Call your old contacts
If you haven’t heard from someone, you could revive a long term client. That could be worth thousands.

Fix up your notes section
If I spent three minutes fixing up someone’s notes section, they get 55% more clicks. But, you can put more content in your notes and read up on what we recommend. We have a vast section all about how to fix up your notes. It takes very little effort, but could change your career.

Summary
There are many things a Notary can do to better themselves. The problem is, that Notaries have established habits, and don’t see the value of doing what 123notary says they should do. Those who listen to us often prosper in a huge way. What is the harm in going through a check list and just doing what makes sense? Getting more reviews could get you an additional hundred clients per year which could translate into thousands of jobs. What is that worth? And how much time did it take to get those extra clients? Two hours of asking for reviews, and you get $100,000 in extra income? That translates into about $1000 per minute. If you do the math, you will be kicking yourself for not focusing your time on priorities.

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You might also like:

If you are named as an identity theft conspirator it could cost you $20,000 in legal fees.
http://blog.123notary.com/?p=19481

$300 in 13 minutes. How Carmen cleans up in the Notary business
http://blog.123notary.com/?p=19284

How long should you wait to get paid?
http://blog.123notary.com/?p=19347

123notary elite Certification Study guide
http://blog.123notary.com/?p=20118

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November 25, 2018

Can a Notary notarize a photograph?

Can you notarize a photograph?
Can a notary public notarize a photo?

You can not notarize a photograph. If you have a document that pertains to a particular photograph, you can staple the photo to the document and notarize the signature on the document. Something that not all people understand is that a Notary’s job is to administer oaths and notarize signatures… signatures that are on documents. A Notary cannot notarize a signature on a document unless there is notary verbiage acceptable to the state wherever the notarization is taking place.

Normally notaries perform Acknowledgments or Jurats when notarizing a signature. An Acknowledgment requires the signer to acknowledge having signed the instrument while a Jurat requires the signer to sign and swear to the truthfulness of the document, and do both actions in the physical presence of the Notary Public at the time of the notarization.

You could even put an embosser halfway through the photo with the other half going through the document as its attached to the document if you want to be a fancy and thorough Notary.

You migth also like:

Notary Just Say No #3
http://blog.123notary.com/?p=376

Loan Signing FAQ
http://blog.123notary.com/?p=15457

Notary FAQ
http://blog.123notary.com/?p=2061

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November 22, 2018

Snapdocs — are the jobs just too far away?

Filed under: Popular on Twitter,Signing Company Gossip — Tags: — admin @ 10:28 am

I talk to a lot of Notaries. I hear a lot of stories. The jobs that many people get offered from Snapdocs are often an hour, or two hours away. Considering how low jobs pay, how can someone who isn’t absolutely local take them? On the other hand, since pay is so low, the close people reject the jobs and people more far away keep getting offered these jobs.

That does not seem to be a realistic business model. Perhaps there should be minimum fees. Perhaps the Notaries would take more interest in responding if they could at least make a little bit of money.

The other thing that is deceiving about Snapdocs is that they are getting almost triple the clicks that 123notary gets. However, when we ask people where they get actual work, the high paying work is mostly from 123notary. Notary Rotary gets some work, but not as much as people get through our medium. And then people often say they get a little from Snapdocs, Notary Cafe, and perhaps signingagent.com or perhaps even Yelp which is my new and fierce competition.

Yelp has horrible Notaries, but they are masters of the art of the review, and that is what keeps them floating on Google along with us.

The bottom line is that there are very few active or serious notaries these days. Most people do a few jobs here and there, but do not specialize in it. In the old days there were a lot of very serious Notaries. That reality will not happen again unless interest rates keep coming down little by little. Right now we have the opposite effect. I wonder how long this will last. Hmmm.

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You might also like:

Compilation of posts about SnapDocs
http://blog.123notary.com/?p=21531

See our string of posts about snapdocs
http://blog.123notary.com/?tag=snapdocs

Snapdocs – racially disproportionate?
http://blog.123notary.com/?p=21226

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November 21, 2018

12 questions to ask for hospital notarizations

SAFETY TIPS AND 12 QUESTIONS TO ASK FOR HOSPITAL NOTARIZATIONS:
I get calls frequently for Notarizations in Jails and Hospitals.
This blog will focus on things you must do to protect yourself from lawsuits and damages when you get a desperate call to go out to a hospital to notarize documents to be signed by a patient, moistly a Power of Attorney. The phone call invariably comes from the child who has a parent admitted to the hospital.
What do you do as the Notary when the person calling says they will pay you whatever you charge as your mobile fee? Remember Rule #1: It is not always about the money. It is about your ability to follow the Notary laws and perform your job without taking short cuts.
The following list of questions is a short summary of the steps I have actually taken when I got such a call.

1. What is your relationship to the patient?
2. Do you have any other siblings or relatives who have a beneficial interest in the transaction?
3. Is the patient conscious? Coherent? On any medication?
4. Does the patient have a current valid ID with him or can you make it available when the notary arrives at the hospital?
5. Is the patient able to sign his name without any help?
6. Does the patient speak English and can he understand and answer simple questions coherently?
7. Does the patient have an attending physician and a Nurse assigned to him?
8. Do you have the number to the attending physician and nurse because I need to talk to them to get an accurate idea of the health and overall condition of the patient?
9. When can I talk to the patient directly by phone with a nurse present in the room?
10. What type of document are you having notarized?
11. What dates and times work for the patient?
12. My mobile fees are _____ and $15/signature notarized. After I get there if I make the determination that the person is unable to understand anything I ask him or is being forced to sign, I will not be able to notarize the document but will still charge you my mobile fee for coming out based on your representations over the phone. Are you okay with that because I don’t want to get into any arguments after I get there?

Believe me there has been more than one occasion I can recall where I had to leave without notarizing a document because the patient was unable to understand anything I asked, was incoherent and simply could not sign or even hold a pen to just mark an “X”. It is better to walk away from a Notarization where you know instinctively that it is wrong because the signer is not aware of what he is signing and inevitably you will end up being a party to a litigation by interested parties who believe that the Notary failed to take into account the coherence and soundness of mind of the signer at the time of the Notarization. This would invalidate your notarization and worse yet force you to pay legal expenses to defend yourself. Is it worth it? Absolutely not!

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You might also like:

The carrot, the stick, the notary, and the bag
http://blog.123notary.com/?p=3951

When to ask for ID over the phone & fees at the door
http://blog.123notary.com/?p=15282

A tale of four notaries at hospitals
http://blog.123notary.com/?p=463

Hospital Notary jobs from A to Z
http://blog.123notary.com/?p=76

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November 20, 2018

123notary’s Index of Popular Notary Articles

I am not sure how this is going to go, because there are more than a thousand articles on our site. So, wish me luck and I hope this post is valuable.

COURSES
http://blog.123notary.com/?p=20276
Beginner Notaries 103 Course – http://blog.123notary.com/?p=21112
Notary Etiquette 104 – http://blog.123notary.com/?p=21132

TECHNICAL POSTS
Journals — http://blog.123notary.com/?p=20272
Certificates — http://blog.123notary.com/?p=20268
Notary Acts — http://blog.123notary.com/?p=20280
General Notary Information — http://blog.123notary.com/?p=20264
Documents — http://blog.123notary.com/?p=20258
Law Suits & Legal Risks – http://blog.123notary.com/?p=20478
Credible Witnesses – http://blog.123notary.com/?p=20414
Index of posts about Power of Attorney – http://blog.123notary.com/?p=20255

MARKETING
Notary Marketing 102 Course – http://blog.123notary.com/?p=19774
Index of Marketing Posts – http://blog.123notary.com/?p=20284
Snapdocs Compilation – http://blog.123notary.com/?p=21531
Phone Etiquette – http://blog.123notary.com/?p=20505
Compilation of certification posts – http://blog.123notary.com/?p=16264
10 rules for negotiating fees – http://blog.123notary.com/?p=19620
How to write a notes section if you are a beginner – http://blog.123notary.com/?p=16698

PUBLIC INTEREST
Find a Notary – http://blog.123notary.com/?tag=find-a-notary
Posts about fraud – http://blog.123notary.com/?p=21527

GUEST BLOGGERS
String of guest blogs – http://blog.123notary.com/?cat=230
Compilation of guest blogs – http://blog.123notary.com/?p=22472

HUMOROUS & DRAMA POSTS
Best comedy articles 2010 to 2014 – http://blog.123notary.com/?p=20288
Stories on the blog – http://blog.123notary.com/?p=21898
Posts about Notary & Politics – http://blog.123notary.com/?p=20357
Compilation of mafia related posts – http://blog.123notary.com/?p=20352
Best Virtual Comedy Posts to 2018 – http://blog.123notary.com/?p=17693
Notary Restaurant Post Compilation – http://blog.123notary.com/?p=17442
Notary Dating & Romance – http://blog.123notary.com/?p=17451
Compilation of Notary Sit-Com Episodes – http://blog.123notary.com/?p=15949

GENERAL
Best blog posts since 2010 – http://blog.123notary.com/?p=21650
Posts about 123notary – http://blog.123notary.com/?p=20648

COMPREHENSIVE GUIDES
12 questions to ask for hospital notarizations – http://blog.123notary.com/?p=20519
How to make more as a signing agent – http://blog.123notary.com/?p=20418
Notary Public general info – http://blog.123notary.com/?p=20075
How to negotiate signing fees like a pro! – http://blog.123notary.com/?p=19198
When to refuse a notarization – a comprehensive guide – http://blog.123notary.com/?p=18974
10 things a notary can do to screw up a notarization – http://blog.123notary.com/?p=18864
A comprehensive guide to notary organizations – http://blog.123notary.com/?p=17088
A comprehensive guide to notary pricing – http://blog.123notary.com/?p=16504
123notary’s comprehensive guide to getting reviews – http://blog.123notary.com/?p=16290
Everything you need to know about writing a great notes section – http://blog.123notary.com/?p=16074
10 tight points on loose certificates – http://blog.123notary.com/?p=15449
Notary journals from A to Z – http://blog.123notary.com/?p=8348
Notary Seal information from A to Z – http://blog.123notary.com/?p=8337
Signing Agent best practice 63 points – http://blog.123notary.com/?p=4315
Borrower Etiquette from A to Z – http://blog.123notary.com/?p=2995
Backdating from A to Z – http://blog.123notary.com/?p=2424
Mobile Offices from A to Z – http://blog.123notary.com/?p=535

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November 19, 2018

The five year rule of experience for Notaries

Filed under: General Articles,Popular on Twitter — admin @ 11:48 am

For some reason, Notaries with exactly five years of experience are the most popular. Notaries who are new to our site tend to get poor click averages. Notaries who have been around for eight plus years tend to get apathetic and see a decline in clicks that increases little by little.

Notaries who brag that they have twenty years of experience need to understand that in our experience working with tens of thousands of Notaries, twenty years of experience equals someone who is generally sluggish, tired, washed out, arrogant, and rusty on Notary knowledge since they generally haven’t brushed up on their skills in decades.

If you want to brag about your experience, brag that you have exactly five years of experience. It is kind of like Fran the Nanny from Queens who says 29 for the rest of her life and never gets a day older. It is a good age to be, especially if you are still single.

Rough Stats: Clicks per day average for high ranking listings that are not 123notary certified.

12 years 1.4 clicks
8 years 1.2 clicks
5 years 1.8 clicks
3 years 1.3 clicks
1 year .7 clicks

Please keep in mind that these clicks are based on higher placed listings and there were few averaged. According to these results the 8 years people got less clicks than the 12 year veterans, but the trend shows a slow decline in clicks as people get settled into apathy and decline. The first five years of your career you develop technical and business knowledge that makes you better. Then, you get tired of learning, perhaps cocky and go into a decline cycle. On a brighter note, name recognition really helps in this business, so if your name has been around forever, you might get a lot of work just based on name recognition from the old timers at signing and title companies who know your name.

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You might also like:

Documenting your experience and personal style in your notes
http://blog.123notary.com/?p=19052

Experienced signers are being weeded out of the industry
http://blog.123notary.com/?p=16747

Best blog articles for advanced Notaries
http://blog.123notary.com/?p=14736

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November 17, 2018

Certification matters more for newer members

Filed under: Certification & Communication Skills — Tags: — admin @ 11:44 am

After crunching some numbers, I learned that for the old timers, it is not so critical that they get or keep their certification. They already have a track record and name recognition with the title companies. They already have reviews too. However, the newer Notaries get about 2.3x the amount of clicks if they have 123notary certification. Newer members have no name recognition, no credibility, few reviews, and generally a relatively incomplete notes section on their profile.

New Notaries need to realize that they need to stop making excuses and build credibility step by step using a methodical system.

We have so few certified new members, as the industry is not stressing knowledge or certification so much any more. People are looking for experience, not knowledge. Hiring parties think that if you have survived two or more years in this business — that how bad could you possibly be. In my experience you might be very bad, but I am a pessimist, or at least that is what people tell me.

Our new certification standards stress the safety of the notary and how safely they can handle a wide variety of situations we teach in Notary Public 101 in the Real Life Scenarios page on the blog. Having technical knowledge that you will never need is meaningless. Knowing your documents also is not necessary. But, handling situations without screwing up and costing your hiring party $5000 or more really does matter in the long run. This is what we are focusing on. It makes the Notary, borrower and hiring party safer. So you all win. So, start reading my free course on the blog with the intention of mastery.

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You might also like:

Elite Certification will benefit you for the rest of your life
http://blog.123notary.com/?p=20770

Notary Marketing 102 – Notary Certifications
http://blog.123notary.com/?p=19762

Compilation of Certification Posts 2016
http://blog.123notary.com/?p=16264

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November 16, 2018

Why I do what I do and why I get impatient

Filed under: General Articles — admin @ 11:43 am

People don’t understand me. They think I am some mean ogre. They need to understand why I do what I do, what I am up against, and why I get impatient.

Why I test people
I want 123notary to be the best site ever and to be very helpful for title and signing companies and individuals to find the best notaries in town. But, how can I offer the best notaries if I don’t know which Notaries are good. Most notaries are very arrogant and claim to be good when they know almost nothing about notary work. This is not only arrogant but deceptive and dishonest which is not integrous behavior. Notaries are supposed to be the most honest members of society and not a bunch of liars.

So, to find who are the best Notaries I tested people. But Notaries are angry people and get mad if you dare to challenge their God-like knowledge. They also are evasive and try to get out of being tested because after all — why should they be tested when they are professionals. In real life professionals get tested the most and treating people like a professional is to test their knowledge if you are a hiring party, licensing board, etc. Since licensing boards to a lousy job testing notaries, I have to pick up where they leave off.

So, I need to test notaries if I want to know who the best ones are. Really only 3% of our Notaries have a minimally acceptable knowledge about the industry which is very sad. In real life I cannot get that many Notaries to study either as Notaries do not value industry specific knowledge because after all — they are professionals and already know what they need to know according to them. My test results indicate that 97% of the notaries on our site are flunking my quiz and are far from being professionals.

Asking the same question 100 times per day
If you have to ask people the same question 100 times per day and 50 of them give you the run around, argue, evade, or get hostile with you, how would you feel? Even easy questions such as, “do you have a dual tray laser printer.” is a tough one. I get these long multi-paragraph answers and them am accused of being rude if I ask the person for a simple yes or no. Putting up with this crap all day long can lead anyone to lose their temper. Everyone I hired to do outgoing phone calls quit. Since I cannot quit, I put up with this bad notary behavior, but I don’t like it and I do lose my temper. If Notaries would focus on being polite, helpful and answering questions in the format that they were asked, I would not lose my temper. It is so bad, I have decided to do most my questioning by email which still results in strife, but not as badly.

Long hours
When I make phone calls I have nobody to help me. Carmen does incoming, but does very few outgoing calls. I have to make hundreds of calls in a day and have very little time. Most of the people I deal with cannot just answer questions. They have to be difficult, hostile, child-like, deceptive or give me a hard time in one way or the other. It doesn’t matter if I am asking questions about their counties, notes section, printer, or notary knowledge — Notaries are generally difficult, and I have to put up with it. If there were more notaries in the industry, I could just refuse to list the difficult ones. But, there are not enough good Notaries to go around, so once again I have to put up with this. After five hours in a row of calling with no food, no break and endless back talk, I have had it. I lose my patience.

Basically, you guys can complain all you like about me, but it is your rudeness as a group that causes my impatience. It is only 40% of you who are rude and many more who are difficult, but when you talk to 200 people in a day and 80 are rude, that really adds up. Try to see it from my perspective. No other profession has this high a percentage of really difficult people.

Try to see it from my perspective
I have to put up with endless whining, irresponsibility, refusal to learn, back talk, and complaining from Carmen, and it all adds up. It is more than I can take. So, if I call you, just be nice, answer questions with helpful answers that are not long winded, and we will have a positive call. If I ask a yes or no question, don’t tell me a long story, just give me a yes or no. If I ask your counties, don’t tell me what you charge for the eastern portion of east Nowhere County, just tell me the names of the counties. If I ask you if you are still in business, don’t ask if I have a job for you, we run a directory — we just need to know if we should continue to list you. Keep your answers short so I don’t have to cut you off and then be accused of being rude. It is rude on your part to subject to endless and inconsequential rambling as a normal form of communication. It wastes my time and is bad for my temper. I should not have to put up with this type of unprofessional behavior.

You want to be treated like professionals, but few of you act like professionals. So, learn to be a helpful professional and instead of complaining about me — take an honest look at yourself!

You might also like:

What are Jeremy’s intentions?
http://blog.123notary.com/?p=20935

He took Jeremy’s advice and got some new title companies
http://blog.123notary.com/?p=22277

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November 15, 2018

The Starbucks Oath Question

Filed under: Technical & Legal — Tags: , — admin @ 10:25 am

I created a quiz question for written quizzes about Starbucks. It is a very interesting and caffeinated question. Here it is…

A Notary goes to a signing.

The Affiant asks for an Oath on a document that is an Affidavit that reads, “I love Starbucks.”

The Notary proceeds to attach a Jurat…
and made a statement that was, “Do you solemnly affirm that you are the one who signed this document and that your name is John Smith?”

What did the Notary do wrong?

COMMON RESPONSES

1. Ask for ID?
Many Notaries feel the Notary should ask for ID. It is true that Notaries are responsible for identifying people. However, that is not central to this question and since the document, certificate, and journal entry have not been completed or stamped, that is irrelevant at this point. Unfortunately, Notaries tend to get sidetracked on irrelevant details that are not central to situations while missing very critical points that can get them in trouble. Talking about ID at this point would be going off on a tangent, especially if that is the only thing you mentioned — although in most states you probably would have to identify the signer.

2. Create a journal entry.
Yes, you should ideally create a journal entry. But, that too is not central to the question at hand.

3. The notary used Acknowledgment wording.
I have never heard of a state that makes you take an Oath while doing an Acknowledgment except perhaps that Massachusetts wants to make sure the signer signed on their own free will and makes them make some sort of statement confirming that fact.

4. Make sure the venue has the correct information.
This document has no venue, and Oaths in all states but Florida (not completely sure about this by the way) do not have certificates. Certificates have venues, but if you don’t have a certificate, you don’t have a venue. Oaths once again typically do not have certificates, and therefore do not have venues.

CORRECT RESPONSE

1. The Notary did three things wrong

(a) The Notary added a Jurat when he was asked for an Oath. Although Jurats have Oaths or Affirmations, Oaths do not have Jurats. Humans have diabetes, but diabetes does not have humans. So, please do not assume that an Oath has a Jurat. An Oath can be done as an independent notary act, and most Notaries don’t know this because they do not read up on Notary tutorials, nor do they ever do Oaths as independent acts. In fact, most Notaries do not do Oaths as part of Jurats either — they just skip over it and assume nobody will notice, or they think that filling out the subscribed and sworn written verbiage is the actual Oath (which is not true because Oaths are verbal by definition.) An Oath is a purely verbal act, however, in Jurats there is a written documentation that accompanies and documents the verbal act.

(b) The Notary gave an Affirmation when he was asked to administer an Oath which is bad for two reasons — one, because the notary did not do what he was asked and, two, because the notary CHOSE the Notary act on behalf of the signer which you are not allowed to do. Only the signer or client can choose the Notary act. So, what the Notary did looks like it is bad service, but also illegal.

(c) The statement the notary made was about the signature and the name of the affiant, but not about the content of the document. The Affiant asked for an Oath on their document, so therefore, the Oath should be made purely on the content of the document.

“Do you solemnly swear that this document is true and correct to the best of your knowledge so help you God?” — would be okay.

“Do you solemnly swear that you love Starbucks? — is paraphrasing and is okay assuming you don’t butcher the statement in any way that detracts from the logic of the statement.

“Do you solemnly swear that you love Starbucks, so help you the Starbucks Goddess.” — if you are politically correct and have multiple choice for what divine entity you want to swear to, you might be able to get away with this one. Read your state notary handbook and see if they allow swearing to the Starbucks Goddess, or as I call her — The Goddess of Caffeine.

“Please raise your right espresso…” (fill in the rest according to your imagination.)

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You might also like:

Notary Starbucks – charging for waiting time while sipping Sumatra
http://blog.123notary.com/?p=18926

The Starbucks Signing in the 30 point course
http://blog.123notary.com/?p=14291

Airplane meals versus Notary Oaths & Affirmations
http://blog.123notary.com/?p=19549

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November 14, 2018

What are my best memories of 123notary?

Filed under: General Stories — admin @ 9:18 am

I have many memories of 123notary going far back.

I remember not being able to transfer the name notarywilltravel.com back in 2000. That is why I had to register the name 123notary. That changed my life. I think angels were involved and had a plan for me. Or perhaps I’m watching too much Joel Osteen.

I remember when my father built a system for updating listings back in 2001. He had to teach me a little bit about the FTP process for me to be able to use it. It was very primitive, but got the job done.

I remember when I first met Carmen back in 2003. I taught her about loan signing and then begged her to work for me. I still have the contract she signed about commissions.

I remember learning SEO from Mark at eMarketing Associates back in 2008. Mark changed my life. He taught me about breadcrumb links and a lot more.

In 2009, an irate Notary from Louisiana made some B.S. excuses for not getting back to me about a complaint. She claimed to be in a hospital, and then raised holy hell when I asked for evidence that she was in the hospital.

Mitch got me started on blogging in 2010. My first blogs mostly didn’t fly with the audience, but some of the articles I wrote in 2010 are the most popular that I have ever written. Beginners luck?

I remember 2012 being the most profitable year of my life, or was it 2013? I guess the Mayans were wrong.

Writing Bartender Notary was a great memory. I don’t think the post was that successful, but I really enjoyed writing it along with My date with Jeremy.

Hiring Andy to help with comedy writing was a great memory. We still work together and he really helped add humor to my Notary Public 101 course which the Notaries are still complimenting me on. Lucky! Sometimes comedy backfires.

In 2017 I removed more than 1000 certifications from people who either cheated on their original test or just had no idea what they were doing. It is so sad to see so much ignorance and obstinence. This is my worst memory.

I will remember all the phone quizzes I did and how much people hated it. There were a few happy memories of people I could elite certify, but not that many.

I hope I have some good memories of 123notary in the future. Honestly, I love the work, but I do not like the anger and lazy attitude that the majority of the Notaries have. It really drains the life out of Carmen and myself and it is so unnecessary and counterproductive.

.

You might also like:

123notary 2018 Certification Standards
http://blog.123notary.com/?p=20120

The History of 123notary
http://blog.123notary.com/?p=17458

123notary behind the scenes
http://blog.123notary.com/?p=2499

The story of 123notary.com
http://blog.123notary.com/?p=710

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