You searched for background check - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com
123Notary

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – 123notary.com Control Panel

November 6, 2016

For Background Checks, NNA & Sterling come highly recommended

The more seasoned Notaries know that they will lose a certain percentage of their business if they are not a background checked notary. Newer Notaries either are oblivious to this fact, or just get it without questioning the entire concept. While the ultra-seasoned Notaries with ten or more years of experience sometimes do not get background checked since their clientele trusts them and depends on them so much, that they can get away with no having it.

If you are a Mobile Notary Public and are not fully booked to capacity with great clients who deliver eDocuments on time, pay on time, and pay well, I strongly suggest getting a background check so that you won’t get weeded out by companies who have standards (which is a lot of them.)

But, whom do you get certified by? People in the industry told me that there are two companies whose background checks are highly prized. Keep in mind that not all background checks are created equal and the process of background checking and “What they are checking” in each check is not equivalent. Some checks are more thorough than others and some checks are honored more than others.

NNA & Sterling’s Background Checks are highly recommended
National Notary Association is a great place for one-stop Notary shopping. They sell Notary training materials, great supplies including Acknowledgment pads, The best journals in town, and more. Their Background Checks are recommended as well as they are highly recognized in the industry. Sterling is another quality source of background checks. A background check won’t do you any good unless it is recognized. So pick from the best. Background Checked Notaries get a lot more business, so it is definitely worth the cost.

.

You might also like:

Should 123notary sell background screening?
http://blog.123notary.com/?p=20043

Notary notes – the date of your background screening
http://blog.123notary.com/?p=15985

Is having NNA Background screening really necessary to get work?
http://blog.123notary.com/?p=10385

Share
>

November 10, 2014

Is having an NNA background check really necessary to get work?

Filed under: Marketing Articles — Tags: — admin @ 7:22 am

There is not enough work for signing agents these days. We have heard that in the last month or two it got a little better, but this is the worst the mortgage business has seen in seventeen years. To be a CSS, you need a yearly background check. But, it is expensive, and many feel that it is unclear if they really need this to get work.

What does the NNA background check query?
Social Security number trace
County criminal court records
Federal criminal records
Statewide criminal records
Nationwide criminal database
Motor vehicle records
National sex offender database
USA Patriot Act lists
Office of foreign assets lists

But, I’m already background checked through my state!
Although California background screens notaries when they apply for a notary commission, this is only done once every four years. Additionally, the standards for working in the finance industry are higher than those for becoming a notary, and the state background checks don’t check as many sources of information as the signing agent background check does.

Sharing Personal Information?
Another question is whether the NNA or other testing agencies will be sharing your background information with financial institutions or others and whether or not this is legal. I do not have detailed information on this matter. However, the background check is pass fail, and some notaries are claiming that the only information that will be shared is if you passed or failed, and not your personal information.

On NotaryRotary, one notary claimed on May 26th, that before a background check can be done — you have to agree that NNA or BGO may share a detailed report of your background screening with any institutions that issue a written request. So, it remains fuzzy as to how much of your personal information can be shared. Another notary claims that her social security number was not shared, but that her Driver License information was.

Do you really need it?
I read many Linked In discussions on this topic and learned that it is becoming increasingly necessary to be background checked to get work. The requirement is taking effect little by little instead of all at once. Another claims that it is the NNA background check that many companies are looking for and background checks by other agencies are not being accepted nearly as much. One notary claims that NNA background checks are a cost of doing business at the moment which cannot be circumvented. One long time notary claimed that he did just fine without the background check, but his point of view is in the minority at this time.

Summary
Although I personally feel that yearly certifications and annual background checks are overkill, it appears that many companies are requiring this, and that more will soon follow suit. To me, a very thorough background check once in four years is plenty. The chance that you will suddenly become a freelancer working for Al-Qaeda in the middle of your notary term is slim. And the chance that you will suddenly engage in Mortgage fraud is also slim. We have only heard of two notaries out of millions that have been convicted of any serious frauds involving jail time in the last decade.

You might also like:

Do you have to be a CSS to get work these days?
http://blog.123notary.com/?p=8914

Background Screening for notaries?
http://blog.123notary.com/?p=2418

Can a notary perform a marriage?
http://blog.123notary.com/?p=1891

Share
>

March 21, 2012

Background Screening for Notaries?

Background Screening – who needs it?
 
Notaries are never quite sure whether background checks and background screening are an important part of the industry, or just a way for the agencies who provide it to make more money.  The state and DOJ screen you when you become a notary, right?  You can not be a felon and still be a notary, right?  So, why a redundant background check?  Does it make the signing companies feel better? Do they even want it?  The reality is that few companies ever ask notaries for background checks, but a few do.  How much work will you lose by not being background checked?
 
In California or Out of California – it makes a difference
If you are outside of California, aside from getting more inches of rainfall per year, the standards for becoming a notary are different.  California has been more stringent in commissioning notaries for more than a decade, than other states in the country.  After 2005, it got even harder… a lot harder.  Its now very difficult to become a California notary public.  The test is murder, and then you need to get live scan fingerprinting (last I checked — and this is always changing), and checked by the DOJ and the FBI, and in some counties of California maybe even the KGB.  Okay, maybe not the KGB, but I’m trying to illustrate how picky things are here.  Nobody who is the least bit sketchy or questionable will be able to become a notary, unless they didn’t get caught yet.  But, what about other states?  The rules change from state to state. It is possible that many states are very lax about background checking their notaries, and in those states, maybe the NNA should background check notaries!
 
A popular topic on the forum
Background checks are a very popular topic on the forum simply because there is so much confusion and emotion tied to the subject.  There is nothing notaries hate more than having to do something redundant.  Personally, I do redundant things daily, and I don’t mind providing I’m getting a benefit from it.  Others don’t see it the way I do based on these blogs. 

You might also like:
If you visit the forum and use the search box you can look up many more strings about background checks, but these are the strings that I thought you would like the most!
 
Question 13: Background Checks
http://www.123notary.com/forum/topic.asp?TOPIC_ID=2673
 
Background check standards 2010
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4035
 
2nd Background check by Service Link
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4007
 
Nations Direct and Background Checks
http://www.123notary.com/forum/topic.asp?TOPIC_ID=3518
 
Background Screening?
http://www.123notary.com/forum/topic.asp?TOPIC_ID=328
 
Its back, background check requests
http://www.123notary.com/forum/topic.asp?TOPIC_ID=3442

Share
>

July 23, 2019

How to choose a Lawyer for your legal needs

Filed under: Other Guest Bloggers — admin @ 8:41 am

Choosing a lawyer in this day and age is very tough as more people start to put up their portfolios and work experiences online. If you are looking for a lawyer to pursue a legal case, it is imperative that you go through a series of different checks before making your decision. Law is a very sensitive field and one that requires the attorney to have hands- on experience of handling a case. In this article, I will guide you through some important things you need to keep in mind when hiring a lawyer.

Ways to choose a lawyer:

1. Check his/her experience
Experience is the first requirement of this field. Don’t choose a minor to fight your case. Keep in mind that people who have hands-on experience of dealing cases in courts know it all. A newbie will not be able to navigate your case the way you would want it to. If you are hiring Bergman Legal lawyers, you can easily consult the company to check the experience of the attorney. Once you are satisfied with the working experience of the lawyer in the category you are looking for, make your decision.

2. Check social media profile
Most people have active social media profiles through which they contact their customers. In this day and age, with social media platforms such as Facebook, LinkedIn, Pinterest, YouTube; you can easily confirm the veracity of the services of a
prospective lawyer. Read customer reviews and precisely look for bad comments to check what went wrong. Some attorneys even have personalized websites dedicated to them through which you can register for their services conveniently.

3. Approachability is must
Don’t confirm an online deal without meeting your attorney. Keep in mind that the nature of some cases is so intense that frequent meetings need to be positioned between the
client and the lawyer. Don’t confirm the deal unless you haven’t met the attorney in person. Meeting him/her will also give you an idea about professionalism and work. Hire an attorney who lives close to your house or at least within the same city. If you hire a remotely located person, chances are very high that you both might engage in a verbal spat near future.

4. Ask for the fees payment mode
Everything that you discuss with the attorney must be written down. Nothing should be verbal. Especially the fees payment criteria should be written down so that there is absolute clarity between the two parties. Hire the person whose fees is in adherence to your budget. Hiring a highly paid attorney is going to get you in trouble if the money is
not paid on time. Also, confirm the payment mode in time. Ask the other person for installments if you can't pay the full fees in one go.

5. Conduct a background check
This is the most important thing that you need to do when choosing an attorney for your case. If you are hiring somebody through a registered firm, you will easily be able to get every detail of the person out on the paper. However, if you are randomly hiring a person online or after the first meeting, you will need to conduct a background check. This can be done easily. Just contact some of the previous clients who worked with the attorney.

Conclusion:
Lastly, when you are sure about a person’s ability to handle your case, just stick to our decision. Treat him/her well and speak your truth to that person.

Share
>

December 19, 2018

Beginner Notaries 103 — Additional Reading List

Filed under: General Articles — admin @ 12:52 pm

Beginner Notaries 103: Additional Reading List
Return to Table of Contents – Beginner Notaries 103

.

Are you starting out as a mobile notary and don’t know which direction to turn? We know where you should turn and what you should read. So, indulge yourself in this reading list.

How to write a great notes section if you are a beginner
http://blog.123notary.com/?p=16698

Notary information for beginners — best posts
http://blog.123notary.com/?p=10472

Why you should consider getting 123notary Elite Certified
http://blog.123notary.com/?p=20094

Real Life Notary Scenarios
http://blog.123notary.com/?p=19681

The 123notary 30 point course
http://blog.123notary.com/?p=14233

Signing Companies that hire new Notaries
http://blog.123notary.com/?p=7059

How to become a successful mobile notary from scratch
http://blog.123notary.com/?p=13340

Is having an NNA background check necessary for work?
http://blog.123notary.com/?p=10385

How to write a notes section if you have no experience
http://blog.123notary.com/?p=4173

5 or 6 reviews doubles your business
http://blog.123notary.com/?p=8484

A comprehensive guide to Notary pricing
http://blog.123notary.com/?p=16504

10 ways female notaries can protect themselves
http://blog.123notary.com/?p=19196

Signing Agent Best Practices
http://blog.123notary.com/?p=4315

Basic technical information for new Notaries
http://blog.123notary.com/?p=10472

Cattle Call Notary Offers
http://blog.123notary.com/?p=9841

$30 loan signings — is it worth it?
http://blog.123notary.com/?p=10456

2014 excerpts from great notes sections
http://blog.123notary.com/?p=13613

Wannabe #1 on 123notary? Consider this first
http://blog.123notary.com/?p=9332

What’s your monthly marketing plan?
http://blog.123notary.com/?p=9683

Names for Notary businesses with commentary
http://blog.123notary.com/?p=20765

Tips for avoiding liability with the elderly
http://blog.123notary.com/?p=20040

How much E&O do I need?
http://blog.123notary.com/?p=20183

Who is the authority at a signing?
http://blog.123notary.com/?p=20175

What’s your sign? A guide to spotting fake ID
http://blog.123notary.com/?p=19638

Winging it as a Notary
http://blog.123notary.com/?p=19644

If you are named as an identity theft conspirator, you could pay $20,000 in legal fees
http://blog.123notary.com/?p=19481

13 ways to get sued as a Notary
http://blog.123notary.com/?p=19614

10 risks of being a mobile notary public
http://blog.123notary.com/?p=19459

Airplane meals vs. Oaths and Affirmations
http://blog.123notary.com/?p=19549

Ken’s list of things Notaries might goof on
http://blog.123notary.com/?p=19427

Most of what Jeremy and Carmen at 123notary offer all day is free!
http://blog.123notary.com/?p=19359

When to refuse a notarization – a comprehensive guide
http://blog.123notary.com/?p=18974

Share
>

October 7, 2018

Index of best posts about Notary Marketing

Filed under: Compilations,Marketing Articles — admin @ 2:48 am

Here is our index of best posts about Notary marketing

Notary Marketing 102 — a comprehensive course
http://blog.123notary.com/?p=19774

Best marketing resources for Notaries
http://blog.123notary.com/?p=16322

10 rules for negotiating notary fees
http://blog.123notary.com/?p=19620

Links to posts about Snapdocs
http://blog.123notary.com/?tag=snapdocs

$300 in 13 minutes. How Carmen cleans up in the Notary business
http://blog.123notary.com/?p=19284

Which notary directories get higher paying signings?
http://blog.123notary.com/?p=19201

Strategies for efficiency in the Mobile Notary business
http://blog.123notary.com/?p=18913

How to write a notes section if you are a beginner
http://blog.123notary.com/?p=16698

For background checks, NNA & Sterling come recommended
http://blog.123notary.com/?p=18835

A comprehensive guide to Notary pricing
http://blog.123notary.com/?p=16504

What is a high placed listing on 123notary worth?
http://blog.123notary.com/?p=16720

Does knowledge matter any more as a signing agent?
http://blog.123notary.com/?p=19887

Answering the phone and then not wanting to talk
http://blog.123notary.com/?p=19640

Names for Notary businesses that can get you into trouble
http://blog.123notary.com/?p=19064

Following directions – what’s the big deal?
http://blog.123notary.com/?p=19600

The 24 hour icon and what it means
http://blog.123notary.com/?p=19455

How to make a good first impression
http://blog.123notary.com/?p=19130

You want to get paid well as a Notary, but do you merit a good rate?
http://blog.123notary.com/?p=16687

Share
>

March 14, 2018

Notary Marketing 102 – Promoting Yourself

Filed under: Loan Signing 101 — admin @ 8:19 am

Return to Notary Marketing 102 Contents

.

As a Notary Signing Agent there are various types of marketing you need to understand. Getting new clients is important and the first sixty seconds you talk to them can make you or break you. However, interacting with existing clients matters too. Here are some rules and principles of dealing with existing clients:

.

1. Get on the lists of as many signing companies as possible
If you are a beginner, 123notary lists many signing companies on our list of signing companies. We also have lists of companies that hire new signers on our blog. They might not pay well, but you can develop some experience working for them. Signing companies will want proof of E&O insurance, background checks, certifications, and a lot of forms to fill out. So get used to supplying information and filling out applications in mass.

.

2. Get on the lists of title companies too
I’m not sure if title companies will hire beginners, but once you have experience, you can call local title companies one by one and get on their list.

.

3. Do good work
Obviously as a Notary if you want repeat clients, you need to do good work. You need to be responsive before the job, during and after to ensure good service. You need to get docs delivered on time and answer your phone and email until the rescission date — you are still on call.

.

4. Keep in touch
If you don’t hear from a company for a month, let them know you are available and willing. Ask them if they have a job in your area today. Keeping in touch keeps you on the front burner of people’s minds.

.

5. Do a few lower paying jobs for them
If you want to get in with a client, onto the top of their list, working for less is one way to do it. People are tired of Notaries trying to get paid a fair wage (gouging them in their opinion). They want people who stop whining and start working. So, from time to time, it might make sense to do a few not that far jobs for a little less to grease the wheels. After all, there is not that much work out there. I guess that is not what you wanted to hear.

.

6. Giving small gifts
If you give small gifts or cards to existing clients, that sometimes helps a lot. It gives people a good feeling and gets you remembered. Small food items, cards, gifts, chocolate, 21 year-old Scotch (only if they are really special), etc. I remember that Julie gave me two coupons for one hour free massages over the last two years. I reciprocated by being her loyal client and I gave her a gift too of a Chinese cupping set which is for reducing blood stagnation. The Olympics athletes are using cupping now too. It leaves purple marks on your body for a few days and is great for circulation.

.


After you finish a job, it is important to send a text or phone call letting them know the tracking number, and where you dropped the package. Good follow up is as important as good work. It shows you are on top of things and care. The minute you have a fancy client and you slack off on the followup, that is a red flag and could cost you.

.

Share
>

March 12, 2018

Notary Marketing 102 — Your Notes Section

Filed under: Comprehensive Guides,Loan Signing 101,Your Notes Section — admin @ 8:27 am

Return to Notary Marketing 102 Contents

.

A Thorough Notes Section

LINK: How to write a notes section if you are a beginner.
http://blog.123notary.com/?p=16698

Having a great advertisement at the top of the list is super. However, if your information is vacuous, people will bypass your ad to hire someone else. It behooves you to write a great notes section, and 123notary will edit your notes at no cost out of the goodness of our hearts (and for the general quality of the site). But, what constitutes a super notes section? A good notes section should have a lot of pertinent information about yourself, and it should be organized into logical paragraphs. Furthermore, the information should stress experience and selling features at the top as the first hundred and fifty or so characters show up on the search results and can act as a magnet. You should avoid spelling or formatting mistakes to make a good impression on companies that may elect to use you.

Most Notaries use the jumble technique and put all of their information into one disorganized never ending paragraph. Don’t do this. Jumbles are hard to read and do not stress what is important first. The information in a jumble normally includes some bragging about how great the notary feels they are, will undoubtedly mention their NNA certification and background check (which matters), and E&O insurance (which also matters). Coverage areas are also normally mentioned. It is better to format information the Jeremy way, as my editing work on listings gains them around 55% more clicks on average and only takes me a minute or two and is free!

Below is our table of contents about each part of the notes section. Please read every page linked below as it is part of the course and not supplemental reading material.

.

The top of your notes section
This is where you put your selling points, and salient features about your experience.
http://blog.123notary.com/?p=19750

The second paragraph of your notes section.
This is where you talk about what is unique about you.
http://blog.123notary.com/?p=19748

The third section of your notes section
This is where you put quick points about certifications, E&O, and more.
http://blog.123notary.com/?p=19746

The bottom of your notes section.
Talk about coverage areas, special considerations like accepting credit cards, and a closing phrase.
http://blog.123notary.com/?p=19744

.

EXAMPLE
Here is an example of a quick notary notes section done according to our formula for success.

1000 loans signed; Open until 11pm; Fluent Bhutanese; Experienced with Time Shares, REO, Helocs, Refinances, and more.

I have been a Notary since 2005 and have a background as a Real Estate Broker and Escrow Officer. I love people and always get back to my clients right away. I am meticulous, but don’t take my word for it, try me out and see for yourself. As a former Escrow Officer I know the Title documents well and am also familiar with general loan documents.

NNA & 123notary Certified
Sterling Background Screened (Expires Nov 2018)
500K E&O
Dual Tray Printer that prints 200 ppm.
Available 8am to 11pm seven days a week.

I accept Paypal and Square

I cover Los Angeles, Ventura, Santa Barbara, parts of Kern and will consider San Luis Obispo County with advanced Notice.

Thanks for visiting my listing on 123notary and I hope to hear from you soon.

.

Share
>

February 19, 2017

Need an NNA Alternative?

NNA is a very reliable and quality organization that has been helping Notaries with education, supplies, background checking, and a world-class technical hotline for years. We at 123notary recommend them highly. However, their fees can be a bit high for some budgets, and you are probably thinking of alternatives for your Notary needs. Some claim that NNA has gotten too big, and is no longer the optimal source for Notaries to rely on. I refrain from having a personal opinion on this matter, although I would say that you should analyze your various Notary needs, and find the ideal source for each need rather than relying on one-stop shopping unless you feel that one-stop shopping makes more sense. So, here are the alternatives.

Signing Agent Education
(1) 123notary offers good loan signing combos with solid marketing advice and the convenience of take home course in printable, online, or take home book.
(2) We recommend Notary2Pro if you want thorough training and hand holding. they train their Notaries better than anyone else. Their courses are not as affordable as 123notary’s and do not have the marketing expertise that 123notary does, but they excel at nuts and bolts technical training.

Background Checks
NNA and Sterling are the two acceptable names for background checks. So, if you want an alternative to NNA, try Sterling.

Directories
SigningAgent.com used to deliver more jobs to Notaries than it does now. Over the last six years it has gone down hill from what I’ve heard.
(1) 123notary is a good source for high paying notary work
(2) SnapDocs is a good source for low-ball signing work for beginners
(3) NotaryRotary is the runner up for a mix of signing agent work ranging from top-notch to low-ball.

E&O Insurance
Notary Rotary and other organizations also sell Notary E&O insurance. Not sure who has better prices, but you can shop around.

Supplies
There are various companies around the nation that offer supplies, Notary Rotary being one of them. Personally, I always relied on NNA as my sole destination for thumbprinters, acknowledgment pads, carry-all bags, and anything else I needed.

Summary
NNA seems to be the best destination for one-stop Notary shopping. However, the alternatives might offer better prices and in some cases better quality especially for signing agent education, background screening, and directory marketing. However, for E&O and supplies they would be my first choice. I am not here to make your decision for where you should go for what. But, compare the competition for each type of items or services that you need, perhaps try each option out, and then optimize your decision making skills!

.

You might also like:

For Background Checks, NNA & Sterling come highly recommended
http://blog.123notary.com/?p=18835

A comprehensive guide to Notary organizations
http://blog.123notary.com/?p=17088

Notary Marketing 102 – a free course
http://blog.123notary.com/?p=19774

Index of information about documents
http://blog.123notary.com/?p=20258

Share
>

January 7, 2017

Who and what is Snapdocs?

Filed under: Popular on Twitter,Popular Overall,Signing Company Gossip — Tags: — admin @ 9:47 am

It is not a day that goes by the I don’t get a call into 123notary.com about SnapDocs. Who are they? How do I sign up with them? How much do they pay? And, more often than not, ‘They have destroyed my notary signing agent business’.

So let me start off for folks that don’t know – they are not a signing service. This is just a platform set up where notaries can register and create an account for free, upload their credentials. ex: commission, bond, E & O, background check, certifications etc. Once your credentials have been verified by the staff at SnapDocs

(I assume this means that they are making sure your documents are current) and you have completed your profile you are all set to receive notary assignments. You set your profile to receive jobs via email and/or text. Hiring companies that have also signed up can now choose a notary from the site. It costs the signing company that utilizes this service 8.00 per assignment so I have been told. Ouch! The signing services can also rate your work and/or performance. You however, cannot rate the signing service. Personally, I don’t think this is fair. There are just to many of them that don’t pay and really take advantage of us.

Several of the signing service companies that use it have stated that they love the interface and the user experience is good – for them. However, on the other hand many notaries have expressed concern that companies that use to pay regular and a fair fee have now begun to also offer lowball offers. I assume that is because of the 8.00 fee to use the platform. The notaries also resent that there companies no longer contact them direct via telephone. The problem with this is their is not enough information that is given in the text or email. It tells you the date and time and whether it requires faxbacks but usually nothing else. IMO, this is not enough information given to make a decision whether to take a assignment or not.

Personally, I deactivated my profile. I got annoyed with all the low ball offers. It was a waste of my time. So there you have it. I would love to know how the rest of you feel.

Thanks for reading, be safe.

You might also like:

Snapdocs business model doesn’t add up
http://blog.123notary.com/?p=19290

Snapdocs thumbs up or thumbs down?
http://blog.123notary.com/?p=19190

Does knowledge still matter as a signing agent?
http://blog.123notary.com/?p=19887

Share
>
Older Posts »