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March 24, 2023

Best Apps for Mobile Notary Services

Filed under: Business Tips — Tags: , — Tom Wilkins @ 10:00 am

If you’re a mobile notary, arriving at your notary jobs on time is essential. Navigation and other vehicle-related apps can streamline scheduling and reduce costs when driving to different cities.

A great app can help you avoid traffic jams, find a restaurant that serves your favorite food, pinpoint a place with the cheapest gas or an EV charger, and so much more. Here are the best apps for mobile notary services that will make your life easier and save you money.

Waze

Waze is a reliable traffic navigation and alert app that uses real-time traffic data to bypass accidents, avoid speed traps, and be routed to your destination using the quickest path. The app can save you time and frustration, especially if you drive through heavily congested areas.

Plug in your starting point and destination to see how long it will take so you can plan your day accordingly. If you have flexibility, the Waze app will take historical data and tell you the ideal time to leave to avoid traffic.

GasBuddy

GasBuddy helps drivers locate nearby gas stations and find the best gas deals to plan a cost-effective trip. The app also offers pricing stats so you can see at a glance if gas prices are rising or falling, so you can fill up when it saves you the most money.

Gas Buddy also has a handy feature that can estimate fuel expenditure if you’re planning a road trip which can help you plan a budget.

PlugShare

The PlugShare app is a must-have if you own an electric vehicle. The app highlights the locations of over 230,000 EV chargers and superchargers across the US, with data updated regularly. Zoom in on your area and click on any tab to learn the charger location, address, business hours, and the number of charger spots they offer.

The best feature of PlugShare is that the information is in real-time, so you can locate an open charger in your area without having to drive there and check the status, saving battery power. There is also a chat feature to connect with a technician if you have any questions or issues.

BestParking

BestParking is one of the top apps for mobile notary services, as it can be a lifesaver when driving to appointments in urban areas. The app can find available parking, lets you compare fees, and even allows you to book a parking space so you can quickly park and go.

The app is very user-friendly. You can find a spot immediately or pre-pay and reserve a parking slot on a specific date and time, which can significantly reduce stress. A bonus is using the app can save you up to 50% off posted parking rates.

FIXD

When you rely on your vehicle for work, keeping it maintained is critical. The FIXD app is a monthly subscription that uses a sensor on ICE cars and trucks after 1996 and diesel trucks built after 2008 to diagnose your engine.

Pop the FIXD sensor into the OBD2 port under the steering wheel, start the car, open the app, and scan your vehicle’s condition. Instantly receive data on your smartphone about issues that need attention, especially when the check engine light is on. The app also sends alerts when your vehicle needs oil changes, tune-ups, and other routine maintenance that can slip your mind.

The app stores your vehicle history and comes with on-call support from FIXD mechanics, who can guide you through repair solutions.

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August 26, 2016

Startup Apps that could ruin the Notary business

If you think that technology is changing faster than you can deal with. You are right. But, the worst part is that new technology is putting a lot of Notaries out of business. Snapdocs makes it easy for companies to find low cost competition. 123notary is getting more clicks than it did when Snapdocs came around, but Notaries are complaining about the low cost competition. So, here are some new startups to watch out for.

Notaryz
This company makes it possible to get notarized via web-cam (not legal in many states) or get a Notary to come to you for $30 plus parking. Notaryz doesn’t encourage tipping, but they don’t forbid it either. If you want a Notary who specializes in loan signing, Notaryz will tell you how those Notaries performed on the standardized test they have. Notaryz will also connect you with 3rd rate Attorneys who can’t get a real job who will give you discounted help drafting Powers of Attorney, permission to travel or other documents without you having to leave your desk. Notaryz is doing some brisk business, however is dealing with some tough competition from “PersynallyAppear” — an app that finds you a Notary who will personally appear before you without any digital signatures or web cams.

Roomyz
Are you upset with your roommate and want to pull a prank on them? Well, this new app called Roomyz is for you. They will play a joke on your roommate, send flowers from a nonexistent admirer, or throw water on them while they are leaving the house. Just download a photo of your roommate, use the dropdown menu to select the prank of your choice, or use the text box to indicate a customized prank, and let Roomyz do the rest. You can select from pranksters with reviews and pay them using our “pay once completed” app. Roomyz will take 15% of the proceeds, the rest if for the agent.

PayMyNotary
This app might be a little more popular with Notaries. If Notary can submit proof that a job was assigned to them and the journal entries to prove that the job was done (or somewhat done) then PayMyNotary will go after the signing company who hired you. They will fax, text, call, send threatening demand letters, contact Title, and even go to the Better Business Bureau. PayMyNotary will even contact collection agencies using the new app “Kullect” to get companies to pay.

Kullect
Kullect will let a Notary choose from hundreds of collection agencies to find the best price and best terms to get signing companies to pay them. Just download the information about the Notary jobs done for a particular company, journal entries, and then Kullect will do the rest (unless the server is down in which case you’re on your own.)

NotaryStandUp
This app sends daily jokes to Notaries that they can tell their borrowers. Every day, you get fresh new jokes, so there is no danger of telling the same joke twice. You might get fired by a few signing companies using NotaryStandUp, but you will laugh all the way through the process and your customers will swear that you are a “Stand Up Guy.”

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You might also like:

Apps that Notaries have never heard of that could change your life
http://blog.123notary.com/?p=16311

New Apps for the iPhone7 that you’ve never dreamed of
http://blog.123notary.com/?p=10977

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May 10, 2016

Apps that Notaries have never heard of that could change your life

Here are some apps I researched that you might really like. The last app article we wrote was so popular, that we decided to create another one. Let us know which apps you are most “apt” to use in the future!

ORGANIZATIONAL

The 16 best scheduling apps
Just see this list and decide for yourself which one you like the most!
https://zapier.com/blog/best-meeting-scheduler-apps/

4 best shipping apps
These can be used with UPS, Fedex and other carriers. Read the list for yourself.
http://www.entrepreneur.com/article/224495

Wave
https://www.waveapps.com/
Create invoices wherever you are using your i-phone. Don’t wait until you get back home to bill that signing company, wave them an invoice right when you drop the package at Fedex. Wave will tell you if your invoices are past due, or have been viewed.

MileIQ
https://dashboard.mileiq.com
Track your miles for the IRS tax deductions with this app.

MileBug
http://milebug.com/
Keep a log and track your expenses on this popular app.

Evernote
https://evernote.com/?var=2
Evernote is a modern workplace that helps you can write notes of any type from lists, to research projects, to articles written by yourself or ones you found on the web.

NAVIGATION

On The Go Map
http://onthegomap.com/#/create
Map your route with On The Go Map with ease. You can even send it to your clients at a touch of a button.

Inrix
http://intrix.com/
Check road conditions at a glance. Map routes, get traffic maps and road alerts.

Waze
https://www.waze.com/
This app is a GPS, and community based traffic and navigation app. Waze will also help you find the cheapest gas on your route.

Beat the Traffic
https://www.beatthetraffic.com/
This app will tell you which route has the least traffic.

GENERAL

Lockify
https://lockify.com/
Send information to your clients encrypted. That way you ensure the confidentiality of the information just in case. Nobody has the key to your info — not even lockify. Your secrets will be bound, sequential, and under lock and key — all lockified up!

123notary.com/s
123notary.com/s
Look up signing company reviews. 123notary already has this for i-phones. It is a page, not an app, but what is the difference right? www.123notary.com/s

Gas Prices in US, Canada
https://chrome.google.com/webstore/detail/gas-prices-in-us-canada/ogiokghpcdfhbhfpmaapaniooojfigga?hl=en
This app helps you find out what up to date gas prices are like in any neighborhood in North America. Of course with gas getting so cheap, perhaps we don’t really need that app appter all…

TRANSLATION

iTranslate
http://itranslateapp.com/
Get Notary documents translated with this app. But, beware, not all computers translate as well as a professional human translator.

Google Translate
https://translate.google.com/
This is one of the most renowned hi-tech translation devices. Try it — it doesn’t cost anything.

iHandy
http://www.ihandysoft.com/apps.html
This app will help you translate directly from one language to the other. Just write a word or phrase in the box. It might really help when you have to ask your signer to raise their right hand and swear under Oath. “Tu jura esta documento es correcto?” “Oh, Ci….”

FICTIONAL APPS WE MADE UP

Notaryz
Find a Notary who does it all, and compare scores on standardized tests as well. (sorry, fictional app just for fun.)

Kullect
Trouble getting paid from signing companies? Use Kullect and let us do the work. We’ll harrass the signing companies until they pay you.

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You might also like:

Startup apps that could ruin the notary business
http://blog.123notary.com/?p=16579

New Apps for the iPhone7 that you’ve never dreamed of
http://blog.123notary.com/?p=10977

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September 12, 2014

New Notary Apps for the iPhone 7 that you’ve never dreamed of!

Many notaries are curious to know what the new iPhone 7 will be like. The truth is that it will have many new functions and apps that are very practical for notaries. Below are some of the more practical apps.

(1) Signing Company Review App.
The best feature of Notary To Go is that it knows which signing companies are good or bad. If a good signing company who pays on time calls you, you’ll automatically get a marimba music ringtone. If they don’t pay on time – “The Shining” music ringtone.

If you ask SIRI to research signing company reviews, her tone of voice is programmed to vary based on the quality of the signing company.

More than 50% negative reviews – Siri sounds suicidal.

20 to 49% negative reviews – Siri sounds snooty.

0 to 19% negative reviews – Siri sounds cautiously optimistic.

(2) Find the lowest price for gas app.
Siri also locates the nearest most inexpensive gas stations for notaries.

Siri can be set to “polite,” “matter of fact,” “sarcastic,” or “down right insulting.” In a test signing, the notary set it on sarcastic level 3 and asked Siri to find him the best price on gas in the area and Siri said, “you cheap gum.” After the bugs were worked out, she said, “you cheap bum.”

(3) Notary Billing app.
The new notary billing app lets you enter each signing after it is complete, who the borrowers were and the name of the signing company. It will automatically send bills to the company. It can also Subpoena a signing company that hasn’t paid on time after sixty days if you put it on “auto-subpoena.”

(4) Road condition app
The iPhone7 road condition app, not only tells you the fastest route to wherever you are going, but also informs you of any new potholes on the road, or if there are any desirable members of the opposite gender that are noteworthy on any particular route.

(5) Affirmation App
Detects whether signer’s solemn statement of truth made under penalty of perjury is actually truthful. Just attach one end of the wire’s attachment to the affiant’s fingertip, and insert the other end into the USB port. The display on the monitor will tell you if the statements are true or false. Please read the instructions and ask a few sample questions first to get a sense of interpreting the results from this type of test.

(6) Virtual attorney-in-fact.
A virtual person can be authorized by a power of attorney to act on behalf of another using this app. Just scan the power of attorney using a portable scanner and attach the scanner to the iPhone using a USB wire. One notary tried this app, and got a little carried away. He got the Smart attorney app: Sues virtual attorney-in-fact for claiming he’s a fact when he’s merely virtual.

(7) Notary certificate app.
Attach your iPhone to a mobile printer, and you can print out documents and notary forms. This app turns credible witnesses into incredible witnesses, if they’re lucky enough to own this incredible phone. This app executes a document in the blink of an eye or iPhone, whichever blinks first. iPhone version 8 virtually affixes seal to certificate eliminating strain from pressing embosser, but you’ll have to wait to see that action!

(8) The Notary To Go app.
This app can automatically turns off the customer’s TV. Getting their shouting kids to go to sleep – coming in the iPhone. Notary To Go also sends confirmation to signing company notifying them you’re there. It also tells you if neighbors or kids are too close to your car.

(9) Hands Free Notarization App.
You can download your document into the application. Then, when you’re in front of your signer, they can give a verbal signature to the document. Using voice recognition technology, this application will be able to positively identify the signer purely based on their voice if it has been given a voice sample previous to the date of the notarization. It can also be used for notarizing weddings — just say, “I do.”

(10) Virtual Therapy (for Siri)
After being tested out on seven different signing agents, the iPhone 7 provides Siri with badly needed automated therapy.

SIRI: “All they ask me for is where’s the cheapest gas station.”

AUTOMATED VOICE: “You sound troubled.”

SIRI: “Duh! They’re always complaining to me about signing companies that don’t pay them on time, or when 123notary raises their rates. Is that all I’m good for?”

AUTOMATED VOICE: “You sound troubled.”

On the iPhone 8, her automated shrink will gain the additional responses, “I feel your pain. And, “I see our time is up.”

Tweets:
(1) iPhone 7 Siri will locate nearest cheapest gas stations for notaries.
(2) iPhone 7: Notary Billing app will subpoena negligent signing companies
(3) iPhone 7: Smart attorney app sues virtual attorney for claiming he’s actual attorney
(4) Iphone 7 Siri to be more advanced. Voice changes depending on quality of signing company calling you
(5) If a signing company calls with bad reviews, Siri’s tone of voice will sound suicidal using this new app.
(6) iPhone 7 Notary to go app tells you if neighbors or kids are too close to your car
(7) After being tested out on seven different signing agents, the iPhone 7 provides Siri with badly needed automated therapy.

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You might also like:

A social media site for notaries – Affiant
http://blog.123notary.com/?p=6410

Apps that could change a Notary’s life
http://blog.123notary.com/?p=16311

How Notary work is similar to online dating
http://blog.123notary.com/?p=15763

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August 24, 2014

New Notary Apps that you really need!

The entire world has gone app crazy in the last few years. Personally, I use GPS, and my alarm clock. That’s about it for me in terms of apps. But, what types of apps might notaries need to stay ahead?

(1) Look up signing company reviews.
123notary already has this for i-phones. It is a page, not an app, but what is the difference right?
www.123notary.com/s

(2) Find a cheap gas station
Google already does this. Just visit www.google.com and look up “cheap gas” or “gas prices” and then add your zip code. Or enter your city name and gas prices for a better selection if you live in a big city.
You can also use gasbuddy.com

(3) Billing applications?
Very few notaries use sophisticated technology to know who owes them what and for how long. But, there are companies out there who have billing applications that you can see at a glance who owes you what and who to invoice. Is it worth it? You tell us!

(4) Road condition apps.
There are GPS systems that tell you which route to your destination is faster under current situations. Such technology has cleaned up traffic congestion in many cities around the world. If you have technology that tells you how to avoid traffic, you could save an hour per day every day! That would be worth paying a bundle.

(5) Translation apps (risky)
The notary is supposed to be skilled in whatever language they use at a signing. If you look up words in an application, you might screw up and the signer might understand you incorrectly or not at all. Words sometimes have multiple translations. “Do you swear to tell the truth” could translate into “Will you marry me” if you miss a subtle nuance in certain languages. But, for those who are app crazy, you are apt to get one anyway. So, go for it! SayHi Translate can do this by the way!

(6) Mileage log apps for the IRS
The IRS may request to see your trip logs. If it is digital, that might be good, unless it is hard to download, print, or gets accidentally compromised. But, paper records can get lost too, so which way is safer? You can keep track of your miles using your i-phone if you have an app for that. I don’t know of any app like that, but they probably exist as probably 50 million Americans deduct mileage for one reason or another.

(7) eJournal applications?
These exist. You need to be an eNotary to use one. Out of 7000 notaries on our site, I’m sure there are a good three or four of you who are commissioned eNotaries.

(8) iSchedule
You guessed it. This app will manage your busy schedule. You can input all your appointments with this app and all is well until you go into a dead zone or run out of battery.

(9) TurboScan
Quickly scan multipage documents into high-quality PDF’s. Wow! Sounds like a winner for companies who want fax-backs.

(10) Documents Free (Mobile Office Suite)
Not sure what this does, but you can read up on it.

(11) Contacts <-> Excel
I think we all know what this is for.

(12) UPS Mobile
Ship your packages using your i-phone, and hopefully a UPS box. You might need a printer too.

And last but not least… (and appropriately numbered)

(13) Ghost Hunters Haunted House Finder
Find a haunted house near you. Or use it to look up your signings. If one of your signings is in an officially haunted house, suggest that you all meet at Starbucks. Use your Starbucks finder app to get there!

(14) Page Separator Pro
Split those legal and letter sized pieces of paper. Even some dual tray printers don’t have the ability to figure out which tray prints what, and why…

You might also like:

Choosing a name for your business license
http://blog.123notary.com/?p=7103

A Notary orders pizza using an app during a signing
http://blog.123notary.com/?p=19292

Notarize app turns your phone into a medium to get notarized
http://blog.123notary.com/?p=19186

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December 1, 2023

Year-End Tax Tips for Mobile Notaries

Filed under: Comprehensive Guides — Tags: — Tom Wilkins @ 12:00 am

As the year draws to a close, it’s crucial for mobile notaries to get a head start on preparing for tax season. Being a mobile notary involves more than just notarizing documents; it also entails managing your business, including keeping your finances and taxes in order. This blog post aims to share valuable tips to help mobile notaries effectively prepare for the upcoming tax season.

Organizing Expense Receipts

The first step in tax preparation is organizing your expense receipts. As a mobile notary, you incur various expenses throughout the year, from office supplies to notary equipment. Keeping a meticulous record of these expenses is vital. You can use digital tools or apps to scan and categorize your receipts, which makes it easier when it comes time to file your taxes.

Filling Out Your Vehicle Mileage Log

A significant part of a mobile notary’s job involves traveling to clients. Therefore, keeping an accurate mileage log is essential. This log should include the date, purpose of the trip, and the miles covered. Remember to include vehicle repairs in this log, as they can be tax-deductible.

Figure Out Home-Office Usage & Expenses

If you use a part of your home exclusively for your notary business, you may be eligible for a home office deduction. Calculate the percentage of your home that is used for business and apply this to your home-related expenses. This can include a portion of your rent or mortgage, utility bills, and home maintenance costs.

Reconciling Bank Accounts

Ensure that your bank account statements align with your records. Reconciling your accounts helps identify any discrepancies and provides an accurate picture of your financial status. This is a crucial step in preparing for your taxes and aids in maintaining financial integrity.

Drafting a Rough Profit and Loss Statement

Creating a rough profit and loss statement can give you a clear view of your business’s financial health. This statement should outline your income from notary services and any other sources, as well as your expenses. This overview is helpful for tax purposes and gives you insights into your business operations.

Preparing Documentation for Your Tax Preparer

An additional crucial step in your year-end tax preparation is organizing and compiling all relevant documents for your tax preparer or CPA. Having a well-organized package of information can significantly ease the tax filing process. This should include your income statements, expense receipts, mileage logs, profit and loss statements, bank and credit card statements, and any documentation related to your home office usage. Providing your CPA with clear and concise records enables them to file your taxes accurately and efficiently. Remember, the more organized your documents are, the easier it is for your CPA to identify potential tax deductions and credits applicable to your mobile notary business.

Conclusion

Starting early on your tax preparations can save you from the last-minute rush and potential errors. By organizing your receipts, maintaining your mileage log, creating a profit and loss statement, reconciling your bank accounts, and figuring out your home-office usage, you can ensure a smoother tax filing process. Additionally, don’t forget to factor in auto maintenance tips for mobile notaries as part of your year-end review. Now is the best time to get started – your future self will thank you for your foresight and preparation!

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November 27, 2023

Tax-Saving Strategies for Mobile Notaries

Filed under: Comprehensive Guides — Tags: — Tom Wilkins @ 6:49 pm

You may frequently interact with mobile notaries as a homeowner or business owner. These professionals offer the convenience of traveling to your location to notarize documents, making transactions smoother and more efficient. However, like any business, mobile notaries face the challenge of managing their taxes effectively. In this article, we’ll explore various ways to reduce taxes for mobile notaries, providing valuable insights for those in this profession.

Understanding the Tax Implications for Mobile Notaries

Like other independent contractors, mobile notaries are responsible for their income and self-employment taxes. This dual tax responsibility often leads to a higher tax burden compared to regular employees. However, mobile notaries can significantly reduce their tax liability with smart planning and strategic decisions. Learning about different ways to reduce taxes for mobile notaries is crucial for their financial success.

Key Tax-Saving Strategies

  1. Track All Business Expenses: Mobile notaries should meticulously track all business-related expenses. This includes travel costs, office supplies, phone bills, and any other costs incurred while providing notary services. They can maximize their deductions and lower their taxable income by keeping detailed records.
  2. Utilize a Home Office Deduction: Many mobile notaries work from a home office. If a specific area of the home is dedicated exclusively to business activities, they may qualify for a home office deduction. This can include a portion of rent or mortgage payments, utilities, and home maintenance costs.
  3. Invest in Retirement Plans: Setting up a retirement plan like an IRA or a Solo 401(k) can be an effective tax-saving strategy. Contributions to these plans are often tax-deductible, reducing the notary’s taxable income.
  4. Health Insurance Deductions: As self-employed individuals, mobile notaries may be able to deduct up to 100% of their health insurance premiums from their taxable income. This not only provides essential coverage but also offers a significant tax advantage.
  5. Hire a Tax Professional: Tax laws can be complex, especially for self-employed individuals. Hiring a tax professional can help mobile notaries navigate these complexities and identify additional deductions and credits.
  6. Leverage Technology: Utilizing apps for mobile notary services can streamline operations, leading to more efficient time management and cost savings.
  7. Quarterly Tax Payments: Since taxes aren’t automatically withheld from income, mobile notaries should make estimated tax payments quarterly. This helps avoid underpayment penalties and large tax bills at the end of the year.

Maximizing Tax Savings

In summary, there are several ways to reduce taxes for mobile notaries. Mobile notaries can significantly reduce their tax burden by diligently tracking expenses, taking advantage of home office deductions, investing in retirement, considering health insurance deductions, seeking professional tax help, using efficient apps, and making quarterly tax payments.

By embracing these tax-saving strategies, mobile notaries can remain compliant and ensure that they are operating in the most financially efficient manner. It’s about finding the balance between legal obligations and smart financial planning. With these tips, mobile notaries can focus more on their business and less on the stress of tax season.

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August 18, 2023

Savvy Ways to Track Business Expenses

Filed under: General Articles — Tags: — Tom Wilkins @ 12:00 am

Are you a business owner looking for savvy ways to keep track of your expenses? Businesses of all types, including mobile notaries, must know the day-to-day costs of running operations. Keeping up with expenses is essential to stay afloat and growing. In this blog post, we’ll highlight some easy ways to keep track of business expenses so that you can gain better control over your finances.

Why Keep Track of Business Expenses?

At the heart of any thriving business lies a solid financial foundation. Keeping an organized record of your business expenses is like having a map that guides you through the financial landscape. It helps you understand where your money is going, identify areas of overspending, and make informed decisions about resource allocation.

your business’s inflow and outflow of money

Moreover, maintaining accurate expense records is a good practice and a legal requirement. Come tax season, having well-documented expenses will save you from potential audit headaches. It also enables you to claim legitimate deductions and minimize tax liabilities, ultimately contributing to your bottom line.

How to Keep Track of Business Expenses

1. Separate Business and Personal Finances: The first step is distinguishing between your personal and business finances. Open a separate business bank account and use dedicated business credit cards. This separation not only simplifies tracking but also enhances financial transparency.

2. Digital Tools and Software: Embrace technology using expense tracking software and apps. These tools offer user-friendly interfaces to input and categorize expenses, generating accurate reports with just a few clicks. Examples include QuickBooks, Xero, and Expensify.

3. Document Every Expense: From large purchases to small transactions, no expense is too insignificant to record. Gather and organize these documents systematically, whether it’s a receipt, invoice, or digital payment confirmation.

4. Categorize Expenses: Create categories that align with your business operations. Common categories include office supplies, utilities, travel expenses, marketing, and employee salaries. Categorizing expenses facilitates analysis and aids in budgeting.

5. Regular Reconciliation: Set aside weekly or monthly to reconcile expenses. Compare your records against bank statements to identify any discrepancies or missing entries. This practice ensures the accuracy of your financial data.

Benefits of Keeping Track of Business Expenses

  1. Financial Clarity: To keep track of business expenses offers a valuable advantage: it provides a concise overview of your financial well-being. You can confidently make informed decisions by having a clear picture of your business’s inflow and outflow of money.
  1. Budgeting and Planning: Accurate expense tracking forms the basis for creating budgets and setting financial goals. It helps you allocate resources strategically and identify potential areas for cost-cutting.
  1. Tax Efficiency: Organized expense records simplify tax preparation. By categorizing and documenting expenses, you can easily claim deductions and credits, potentially reducing your tax burden.
  1. Identifying Trends: Regularly reviewing your expenses can reveal spending patterns and trends. This insight helps you identify unnecessary costs or areas where investment could yield better returns.
  1. Preventing Fraud and Errors: An organized expense tracking system can catch discrepancies that might indicate fraud or errors. This safeguards your business from financial harm and fosters a culture of transparency.

Final Thoughts on Tracking Businesses Expenses

In conclusion, keeping track of business expenses is essential to underpinning a prosperous entrepreneurial journey. Additionally, you can confidently navigate complex financial terrain using an expense-tracking app. As an entrepreneur, this knowledge provides immense value in ensuring legal obligations are met and sound decisions are made for your business. To learn more about leveraging this tactic, check out this blog post on how to be a successful mobile notary.

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May 12, 2023

Scheduling Tips & Tricks for Mobile Notaries

Filed under: Beginners Corner — Tags: , , — Tom Wilkins @ 12:00 am

As a mobile notary, you’re always on the move, witnessing and verifying legal documents. But between the hustle and bustle, you must ensure your schedule is organized and efficient to keep your business booming. That’s why we’ve created this fun and informational guide to help you master your time management skills. Here are eight scheduling tips & tricks for mobile notaries to make scheduling a breeze!

Color Code Your Calendar

Add a little pizzazz to your planner by color-coding your appointments. Assign different colors to appointments, like signings, client meetings, or personal time. This visual cue will help you quickly see what’s coming up and better prioritize your time.

Set the Stage with a Pre-Scheduling Routine

Before diving into scheduling, create a pre-scheduling routine. Start with a cup of coffee or a quick workout to energize your body and mind. Then, review your emails and texts for appointment requests, and list them. Finally, check your calendar and start scheduling appointments, ensuring you have enough time to travel between locations.

Embrace Digital Tools

Ditch your paper planner and go digital! Use scheduling apps like Google Calendar, Calendly, or Doodle to manage your appointments easily, set reminders, and sync your calendar across all your devices. Some apps even allow clients to book directly, saving you time and preventing double bookings.

Schedule Buffer Time

Keep your schedule manageable. Allow buffer time between appointments to accommodate delays like traffic or document revisions. This extra time will help you stay on schedule and make your clients happy.

Prioritize Client Locations

When planning your day, prioritize appointments by location. Group clients that are close together to minimize travel time and reduce fuel costs. Use a mapping app to help you find the most efficient route and maximize your productivity.

Establish Clear Communication Channels

Ensure your clients know the best way to reach you via phone, email, or text. Establish a preferred communication method and stick to it. This will help streamline communication, making it easier for you to manage appointment requests and confirmations.

Don’t Be Afraid to Say “No”

As much as you want to accommodate every client, sometimes it’s impossible. Don’t be afraid to say “no” when you’re overbooked or the appointment is too far out of your way. It’s better to provide quality service to a few clients than to stretch yourself too thin and risk making mistakes.

Take Time for Yourself

Lastly, remember to schedule some personal time for yourself. Whether it’s a lunch break, a workout session, or a day off, you deserve some downtime to recharge and refocus. After all, a happy notary is a successful notary!

Master Your Schedule and Make Your Life a Notary Party!

By following these scheduling tips & tricks for mobile notaries, you’ll be well on your way to becoming more organized. Want to take your notary game to a whole new level? Check out these time management tips for mobile notaries. So, what are you waiting for? Get out there and start planning your notary party today!

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November 16, 2021

Your photo is worth 1000 words… misspelled words

Filed under: Advertising — admin @ 8:43 am

As I go through the other directories looking for Notaries to add, I notice a correlation between the quality of your photo and the quality of how you do in real life on my site. I cross-reference data on my site to photos on Snapdocs for example. Here is what I noticed.

1. A good photo shows your face clearly. Some mediocre photos show a person far from the camera, and perhaps with other people.

2. A good photo has a good background. If you show a photo of you in your messy house, or in a neighborhood with lots of trees, cars, and buildings, it is disorienting to the person looking at the photo. If you show the wall of an attractive building behind you, or one where the background doesn’t distract from the main point of the photo (you), then that is a good point. Those with professional photos often have a solid color background behind them. Additionally, if you are wearing a dark shirt or have a dark skin tone and have a dark background, you blend into the background. If you wear dark, have a light background. If you wear a white shirt, perhaps a darker background.

3. Some people come across as very beautiful or sexy. That might be nice for a dating app. Remember, you are on Notary apps, and your clients probably don’t want to date you, and probably don’t want to date them — although you never know. After a few drinks the game changes completely. Try to look professional.

4. Try to look like someone who works in a bank or office who handles paperwork. Some of the people on SnapDocs look like lowlifes, or like people who work at the corner store. People who are serious about hiring a Notary want someone who looks like a professional clerical type. You don’t have to look that smart, but you do have to look responsible and conservative. So, if you drink a lot, or do drugs, or are tired, don’t have your photo taken until you can appear sober, alert, well dressed, and presentable.

SUMMARY
Most of the Notaries on Snapdocs and NotaryCafe look like people I wouldn’t hire even if it were to save my own life. Many people look like they have attitude problems, or look unprofessional, or worse. People who don’t eat properly or who take drugs or too much alcohol develop an air of haziness and have a faded appearance. You can spot these types very easily. They look like people who are mentally slow, and who will not get things done correctly or on time — and above all, will not care. If you want to get hired — don’t look like that.

I can sense a lot by tuning into people, and their photos. Some women look like they have anger problems. Others look depressed, terrified, or something else. When you are handling half million dollar loans, you need to look like a methodical clerical type who is pleasant, but not too emotional. Try to fit the part so to speak when you are having your photo taken and in real life.

People with good photos have a one in three chance of being acceptable to 123notary after we are done talking to them and quizzing them. Those with no photo or a mediocre photo are in my experience not worth adding as they are more like a less than 10% chance of worth keeping.

SUGGESTIONS
If you want to do well as a Notary, most sites have the option to post a photo. 123notary does not do this as we focus on information and not a fashion show. However, a photo reveals a lot about your soul and who you are, or at least who you are pretending to be.

1. Investing $100 or more on a professional photo shoot makes sense. Being well rested, wearing professional attire and having someone top notch take 50 photos of you in different poses and backgrounds makes sense. You choose the best ones and work with those. I did this for dating apps and got tons of responses from my top notch photos. The photo worked miracles, although I didn’t meet anyone compatible. But, married life is like a prison I hear, so I am happy that I have my freedom. But, as a Notary, you want clients, not freedom, so get a photo taken by a pro.

2. Spend time having photos taken of you with different professional looking outfits and backgrounds and then compare them. You will do much better with photos if you can pick the best one out of several dozen or several hundred. The average guy just takes some sub-par photo and upload it and then wonder why nobody calls them. Don’t be that guy.

3. Spend some time looking at photos of people who do look like professional clerical types and try to see how they portray themselves. I find that they are not too happy, not sad, not too fashionable, but neatly kept. They dress like they work at an office, but not too fancy usually. They keep their hair neat. Most of all, they look like they get work done in a timely manner.

4. SigningAgent.com has a much higher rate of professional looking people. Whether they are good Notaries or not remains to be seen, but most of the photos look like people I would not have an issue with at a minimum.

5. How you present yourself in general really matters. Having a clear photo where you can see your face easily when it is a thumbnail photo, and with a clear background is key. Most Notaries do not give much relevant information in their notes section. Having reviews from clients about your service is also critical and very few new additions to our site have even one review. Lastly, being certified by 123notary, Notary2Pro and LSS really helps a lot. If you have all the bells and whistles, your phone will probably ring.

But, if you have a bad photo, just remember this:
A mediocre photo is worth 1000 words — misspelled words.

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