If you have two signers each signing ten Grant Deeds, how many journal entries should you create and what should you put in the document section?
Just create one journal entry and put both names of the signers and in the document section put ten Grant Deeds.
Another Wrong Answer
Create one journal entry per signing and put “Ten Grant Deeds” where it says name and description of document. Don’t forget to create a journal thumbprint if you want to safeguard against fake identification.
Create twenty entries, that is ten per signing. Write the term Grant Deed in the document section as well as some unique identifying information about each Grant Deed such as:
Document date, address of property, APN number, name of grantor, grantee, or anything else that is unique.
If one of the Grant Deeds you notarized for a particular client ends up in court and your journal is queried, you will need to let the judge know which of your journal entries reflects the one for the particular Grant Deed in question. If you did not keep your journal straight in this respect, there could be a debate as to whether you even notarized that particular Grant Deed or if an impostor did. Your journal is not for fun, but is to safeguard you the Notary, Judges, FBI agents, your clients, and society as a whole.
You might also like:
Notary Public 101 — Journals
Journal abbreviation keys
Do you keep a journal to please your state, a judge, the FBI, or 123notary?