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March 3, 2011

Mobile Offices from A to Z

Filed under: Business Tips,Comprehensive Guides,e-Notarization & e-Signings,General Articles,Loan Signing 101,Ninja Theme Articles,Popular on Facebook (A little),Popular on Twitter 2011,Popular Overall 2011,Technical & Legal — Tags: , , , — admin @ 11:56 am

Mobile offices and their advantages
 
One of our notaries in Maryland commands higher prices for his loan signing services due to his expertise in signings and also because he has a mobile office which facilitates last minute notary jobs and last minute quick changes to documents.  This notary has state-of-the-art equipment that comprises his mobile office in his pickup truck.  He has a scanner, regular sized printer, laptop, extra toner, paper, a special inverter, cables, a powerful alternator, and extra heavy duty fuses.  His internet connection is courtesy of Verizon Wireless Broadband.  Additionally, he considers it really important to have a really powerful battery because the equipment puts a heavy load on the battery.  Another interesting fact is that he uses a police squad laptop holder so he can work comfortably while in the drivers seat.   He prints by putting the printer in the back seat.  His wires are directly wired to the car’s electrical system instead of using a plug in that would go in the cigarette lighter.
 
What are the technical issues of a mobile office?
This notary started his mobile office in 2004.  He has lots of experience with mobile offices and the issues related to them.  He claims that someone with a regular car might not have enough battery or alternator power to handle the load of a laser printer.   He used to blow fuses to do overload, but learned that buying top of the line heavy-duty fuses and having a state of the art alternator he could handle the demands of the job.  Our Maryland notary public learned that it was not technically feasable to run a printer and laptop simultaneously using his mobile office.  So, what he does is to put the laptop on battery only while printing documents
 
Printing
With a mobile office, a signing agent can download documents while you are driving.  Imagine the time you can save multi-tasking.  Our Maryland Notary Public uses a regular sized printer without any issues.  However, the printer gets hot, so a firewall is necessary.  He uses wood covered by velcro to make sure that no fires are created when he places the printer on a seat or on the floor. 
 
How does this help his business?
You can get more money for signings having a mobile office because you can do last minute quick prints of last minute documents.  Imagine that the lender has a quick change to the Settlement Statement or other critical document.  No problem, it can be reprinted at the signing.  What if there is a quick name variation change, or change for a critical figure in the loan.  Again, this is easy to printout at the last minute.  Many loans have to be completely rescheduled due to the notary’s lack of equipment, but not if you have a mobile office!
 
What does it cost?
You could spend $2000-$3000 for a mobile office.  The inverter is about $100 and thats critical for good electrical flow.  Scanners and printers a few hundred each.  The biggest expense is the laptop, and those can run anywhere from $500 to $2000 per unit.

Tweets:
(1) One of our notaries commands a higher fee simply because he has a sophisticated mobile office!
(2) Having a mobile office is perfect in the “unlikely” event that a lender sends you docs late when ur on the road.
(3) You could spend up to $3000 for a really good mobile office. Don’t forget to start w/an inverter!
 
You might also like:
 

Erica’s mobile office story

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February 25, 2011

Borrower etiquette from A to Z

Filed under: Comprehensive Guides,Etiquette — Tags: , — admin @ 10:16 am

Borrower etiquette from A to Z

A year or more ago I wrote a blog about notary etiquette from A to Z. The topic arose from a very interesting and detailed discussion about where it is polite to park. The discussion went on and on, and everybody made really interesting points! But, a discussion on NR broke out about borrower etiquette, and I’m surprised that I didn’t publish this topic first, since I love the topic of etiquette (even though I don’t have very good etiquetee myself). In any case, there are many points to consider in borrower etiquette — so, here they are.

PREPARATION

(1) Make sure you finish your meal and clean up your kitchen before the notary arrives. Make sure the smell of your cooking is somehow ventilated.

(2) Make sure you have communicated adequately with the LENDER before the notary arrives. You should be off the phone, and have listened to all of your messages before the notary arrives, especially messages (if any) from your trustworthy lender.

(3) Have all dogs, cats, snakes, birds, cockroaches, vermin, and other creatures behind a securely closed door at least 30 minutes before the signing — for good luck. Many notaries do not like dogs jumping on them. Additionally, if there is an angry or over-zealous dog in the driveway, the notary might be afraid to get of of his/her/their car.

(4) Tell your children not to come into the room of the signing. If they must come, then make sure they are quiet, dressed, and don’t make any sudden movements. Please find a way to deal with screaming babies too as that can be very distracting during a signing.

(5) The TV, radio, and all other noise should be silent during the signing so that people can focus and not make mistakes

(6) There should be a clean surface for the signing, preferably a dining room table. The ENTIRE surface should be free of any clutter and have been cleaned with 409, or Fantastic, etc., immediately prior to the signing.

(7) Make sure that all of the parties involved in the signing are there 30 minutes in advance and have their ID’s ready.

(8) Make sure you know what your rate and APR are supposed to be BEFORE the notary shows you the corresponding pages with that information.

COMMUNICATION

(9) Leave your outside lights on for night signings, so the notary can intuitively know which house to go to.

(10) It is polite and helpful to let the notary know where to park

AT THE SIGNING

(11) Offer the notary a drink right away. Most borrowers are cheap and inconsiderate — it takes them 30 minutes to figure out that, “Oh, did you want something to drink?” And then, they offer you tap water. Why not offer the notary something of a higher quality such as fruit juice, soda, or coffee? Unless you are so poor that you are dying of malnutrition, it is cheap behavior to only offer tap water.

(12) Keep drinks off the table. We have had in-depth discussions about spillage, and what happens when you spill your latte on the deed of trust. Check our forum and blog for older discussions on this topic. Keep the drinks on a chair, or an adjascent table.

(13) Don’t read documents for two hours. The notary came for a signing appointment, not a reading appointment. Your borrower’s copies are for reading. Behave in such a way that the signing will take 45 minutes or less. Read the key points, and the rest can be read on your own time.

(14) Don’t blame the notary for the faults of the lender doing the old bait and switch, or for other problems you have with the lender.

(15) Don’t make phone calls or leave the room during the signing except to go to the bathroom.

(16) Smoking during the signing shouldn’t happen. If it is a really long signing, and after an hour you need a smoking break, perhaps one quick smoking break might be reasonable.

(17) (State specific for MT and TN) It is poor etiquette to expose a gun or other weapon at the signing, or to discuss guns. Notaries usually don’t feel comfortable around guns — at least the notaries that I know!

(18) Don’t discuss politics, gender issues, or anything else controversial at the signing.

(19) Don’t have an argument with your spouse, kids, or anyone else at the signing.

(20) Sign your name as it is typed below the signature line — don’t argue with the notary about this. This should have been discussed with the lender a long time ago.

(21) Don’t make a fuss about being thumbprinted

(22) After it is all said and done, visit the notary’s page on 123notary.com and write a very glowing review about how wonderful and capable the notary was.

You might also like:

Notary etiquette from A to Z
http://blog.123notary.com/?p=300

Compilation of posts about Notary etiquette
http://blog.123notary.com/?p=20505

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January 8, 2011

Credible Witnesses from A to Z

Filed under: Comprehensive Guides,Credible Witnesses — Tags: , , , , , , , — admin @ 1:51 am

Credible Witnesses from A to Z
 
What is a credible witness?
A credible witness, “CW”, or credible identifying witness is someone who can identify a signer at a notary signing.  The credible witness must know the signer and must know the signer’s name.  The witness should know the signer by having met many times in the past through different individuals.  Some states require that the credible witness always knows the notary as well, to create a chain of relationships, while others only require that the credible witness knows the notary if only one credible witness is used.  The credible witness should be an impartial party who does not have beneficial interest in the document
 
Which states allow the use of credible witnesses?
Many states allow credible witnesses, and we documented these states on a forum post
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4047.  To summarize: Virginia is a state that does not allow credible witnesses.  Most other states that we have information about do allow credible witnesses.
 
States that allow 1 Credible Witness
How many credible witnesses do you need to use in various states? What are the credible witness rules?
Arizona, Ohio, Pennsylvania and several other states allow the use of one CW that must be known to the notary, and must know the signer. 
 
States that allow 1 or 2 Credible Witnesses
California, Florida, and Georgia, among other states, allow the use of one CW if the witness is known to the notary and knows the signer; or two CW’s if the notary doesn’t know either of the witnesses.  These states are unique in that they offer a choice of using one or two credible witnesses.
 
States that allow 2 Credible Witnesses
Tennessee and Missouri allow the use of two credible witnesses to identify a signer.
 
Procedure
Credible Witness Rules can vary from state to state, but as a general rule, you should not use a credible witness unless there is no identification available.  In many cases, the identification available will have a different name variation on it, making it unacceptable to be used when signing documents that have a longer, or different name variation. Whether or not its legal to use credible witnesses in this type of situation is something to look up in your state’s notary manual.
 
The credible witness must SIGN the notary’s journal in California. Rules vary from state to state, so be knowledgeable about your particular state’s rules. The CW must raise their right hand and swear to the identity of the signer.  The CW must also have acceptable identification.  It is wise for the notary to record the CW’s address, ID#, and phone number in their journal. 
 
Common Uses
If a notary is doing a jail signing, inmates never have acceptable ID on them unless a visitor brings it.  When doing a jail signing, an attorney, relative, or friend of the inmate will normally meet you. Make sure they are going to bring the inmate’s ID and that the ID is current and state issued.
 
Hospital signings involve signers who are too elderly to drive in many instances.  These folks often don’t have current identification making the use of CW’s necessary.
 
If you notarize someone who lost their ID, or doesn’t have one becase they don’t drive, you might need credible witnesses. 
 
If the name variation on the document is slightly different from the name on the ID, you might check your state notary manual to see if using a credible witness in this situation is allowed.
 
Issues
A few notaries on our Facebook network have pointed out that many loan signings should not be done using credible witnesses.  One notary in Pennsylvania stated that for loans that require USA Patriot Act ID verification, credible witnesses should not be used.  Another notary in Florida points out that the CW is swearing to the fact that the signer does not have the acceptable identification documents and that it is difficult or impossible to find such documents.

Credible Witness Notary
There is no such thing as a credible witness notary, however you can be a notary that uses credible witnesses.  Just make sure you know how many credible witnesses to use.
 
Summary
After being a notary public in California for eight years, I found that 15% of my signings would not have been possible without the use of credible witnesses, among other “Plan B” type procedures.  Many notaries try to get through their career learning as little as possible about what they need to know to get the job done.  You will be letting future clients down if you are not an expert at credible witness procedures for your particular state.  You could be letting countless clients go high and dry if you don’t know this procedure. Please consult your state’s notary manual to learn exactly what all of the CW requirements (credible witness notary rules) are for your state.

You might also like:

Credible Witnesses – the process explained
http://blog.123notary.com/?p=16695

Credible Witness Scenarios
http://blog.123notary.com/?p=18911

Credible Witnesses – the ins and outs
http://blog.123notary.com/?p=19634

Forum string: Credible Witnesses – the basics

Can a notary be a witness?

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January 3, 2011

Comedic Notary Pricing from Apo-steal-of-a-deal to Zilch (not getting paid).

Filed under: Andy Cowan,Comprehensive Guides,Humorous Posts — Tags: — admin @ 9:04 pm

Comedic Notary Pricing from Apo-steal-of-a-deal to Zilch (not getting paid).

Getting paid is serious business. But in this blog, we’re going “goofy.”

REVERSE MORTGAGES

Segagtrom. So much for literally reversing “mortgages.” In the reverse mortgage I’ll be referring to here, you get paid before you do the signing. If they don’t pay you ahead of time, charge 150 bucks. If they don’t pay you that, reverse the charges on the UPS. You can also drive in reverse to the signing. Unless you happen to be in a parking lot, in which case backing up causes serious tire damage. I can back that up in a notarized statement.

INSPECTIONS

When you inspect a house by taking photos, if it’s cheesy looking, tell it to smile and say cheese. If there are lines from broken plaster on the wall they don’t want you to shoot, charge them extra to Photoshop the lines out. Charge twenty to thirty dollars for inspection, unless the photos need touchup. When you visit their restroom and inspect their medicine cabinet, charge them a snooping fee.

REFINANCING

When getting signatures for mortgage signings, charge them a
re-re-re-re-re-refinancing fee if the signer stutters.

EDOCS OR DOCUMENTS

Ink is to a printer what cocaine is to a dealer. The first sample is free, and then they have you hooked on a very expensive habit. So be sure to charge accordingly for depleting your ink supply as you type out documents. Make sure they don’t pay you with money they printed out on their printers. Although the ink would probably be worth more than the money.

TRAVEL FEE FOR MOBILE NOTARIES

It’s been years since doctors made house calls. If you’re making a house call to notarize something, you better make sure you’re compensated for such service. Some charge by the mile, some charge by the amount of time to get there. As for the comedic price list, charge them like Dominos Pizza. They’ll get a free signing if you don’t arrive within thirty minutes or less. And when you do arrive, make sure you act extra cheesy. And top it off with an extra signature. If the signing is late at night, charge them a surcharge. If they treat you with disrespect, charge them a you-forgot-to-call-me “sir” charge.

LATE FEES

If they’re not ready for you when you arrive for the signing, charge them a late fee. If they’re not ready for you when you arrive because they’re dead, charge the next-of-kin a late, late fee. If it’s so late that it’s technically the wee hours of the morning, charge them an early fee. If they can’t pay you till tomorrow, charge them a late fee for the early fee. If they can’t pay you till after the both of you sit down and finish watching an old movie on TV, charge them a late, late show late fee for the early fee.

WAITING FEES

The more you wait to be paid, the more you charge them. If you wait till hell freezes over, charge them a waiting/defrosting fee. You’re like a taxi stuck in park with the meter running. If they haven’t reached the destination yet but they’re still your client, that will cost them. That should give you a lift. (Or for the cabbie and Uber haters out there, “Lyft”)

.

You might also like:

A comprehensive guide to Notary pricing
http://blog.123notary.com/?p=16504

Protecting yourself with a contract
http://blog.123notary.com/?p=2593

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December 18, 2010

Notary Etiquette from A to Z

Filed under: Comprehensive Guides,Etiquette,Loan Signing 101,Ninja Theme Articles,Popular on Facebook (A little),Popular Overall 2010,Signing Tips — Tags: , , , , , , — admin @ 8:18 am

Notary etiquette from A-Z

Here are some basic rules of notary etiquette to keep you out of trouble and on good terms with your clients.

Don’t park in the driveway?
But, that is what driveways are for. They are for parking in. Wrong! They are for the borrower to park in, but NOT for you to park in without permission. You could be taking someone’s spot, or blocking someone. You might be leaking coolant on their driveway too. If there is a snowstorm and a snow plow will destroy your car, or if there is nowhere else to park, then ask to park in their driveway. Most people will not mind if you park in their driveway, but a few will mind.

Introduce yourself at the door.
Its good to have a pre-canned speech to give at the door. Let the borrowers know your full name, and that you will be assisting and supervising (facilitating) the signing of their loan. Let them know that your job is to introduce the documents and figures in their loan, but not to actually explain any of the concepts particular to their loan. Let the borrowers know that the lender is the only one qualified to answer specific questions about their loan.

Confirm the signing
Its polite for the notary to call the borrowers and confirm when they will be coming, and especially who is to show up at the signing. If Aunt Matilda is on the loan documents, she needs to cancel that visit to the hair salon and be at the signing.

Don’t make unpleasant remarks
Don’t make negative remarks about anyone regardless of whether they are associated with the loan or not.

Don’t discuss politics
Stick to talking about neutral topics like traffic and weather. Politics can run people the wrong way. Freedom of speech does not apply to notaries on the job. You have more freedom of speech in Moscow than on a signing. Talking about the wrong subject matter can get you off of a signing companies list, and then you lose work.

Speak clearly
A notary who mumbles, or speaks incoherently will not be a favorite with anyone. People need you to enunciate on the phone and in person.

Don’t rush the borrowers
Unless you agree on the length of your signing ahead of time, its rude to rush the borrowers. If you are having a night with ten signings and you will be late to all of the rest of the signings, then you are in a pinch. If you legitimately have to leave at a certain time, you can mention that you have to leave at 8pm, and that they are welcome to read their borrower’s copies for the next 72 hours and cancel the loan if they are not happy with any of the terms or figures.

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Compilation of posts about Notary etiquette
http://blog.123notary.com/?p=20505

Notary Marketing 102: Phone & communication etiquette
http://blog.123notary.com/?p=19764

What are Jeremy’s favorite blog entries?
http://blog.123notary.com/?p=18837

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November 29, 2010

12 Points On e-Notarizations

Filed under: Comprehensive Guides,e-Notarization & e-Signings — Tags: , , , , , , , — admin @ 11:31 am

e-notarizations information

Each state has different standards for e-notarizations. Please remember that e-documents and e-signings are completely different from e-notarizations. Here are some points about e-notarizations that are interesting.

(1) To do e-notarizations you need a special authorization from your state, and not all states allow this. The rules are completely different for e-notarizations and the types of documents you can notarize are limited as well.

(2) LindaH in our forum stated on 1-05-10 that the NNA is no longer supporting the ENS program (Electronic Notary Signature). There were technical challenges offering that particular technological product. There are no unified standards for e-notarizations which was part of the problem.

(3) ENJOA is an electronic journal. e-Notarizations require the use of an electronic journal and can not be completed with a regular journal. e-signings use a regular journal by the way.

(4) BobbiCT claims that in Connecticut that multiple documents can serve as “originals”. He states that physical documents can be scanned and used as electronic documents that receive an e-notarization.

(5) Many states do not allow a recorded document to have an e-notarization. Recorded documents are often documents effecting real property which is too critical to risk security issues relateing to e-notarizations.

(6) Its common for states to set up e-notarization legislation years before the first e-notarization is completed and years before the first e-notary is appointed in their state. States are thinking ahead. The problem is there can be many bugs in the new systems that are in place which make e-notarizations potentially less secure than “brick and morter” notarizations.

(7) Biometrics can be used on e-signatures on e-notarizations to record the speed of the various strokes involved in a signature. This is one excellent way to deter fraud. Its easy to forge a signature, but no fraud would be able to figure out what the speed of each stroke of the signature would be for a particular individual. There are too many strokes involved.

(8) An e-journal is required for all e-notarization acts. To get an e-journal, you would need to set up an account with a company who provides an e-journal system. You would probably need a login and password to use your journal, and god forbid if the server went down.

(9) 123notary doesn’t know of any particular notaries who have done an actual e-notarization. It sounds like fun though.

(10) LindaH claims that many borrowers she had talked to would not be thrilled if they were asked to be involved in an e-notarization.

(11) LindaH claims that its the state governments that are not prepared to handle e-signatures.

(12) Perhaps private industry and title companies might be ready, but if the county recorders can’t handle e-notarizations, then they can’t be used for recorded documents such as deeds, etc.

You might also like:

e-signings vs. e-notarizations

Reverse Mortgages general information

Stories of notaries that fail and what they did wrong!

The pros and cons of eNotarizations

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November 2, 2010

Jail Notary Jobs from A to Z

Filed under: Comprehensive Guides,Hospital & Jail Signings,Posts With Many Comments — Tags: , , , , — admin @ 8:14 am

Have you ever done a jail notary?

Have you ever visited a Jail? Would you be afraid to go to one?
In reality, a jail is a very place place to visit. There are guards everywhere, and the bad guys are behind bars. Notaries make a pretty penny notarizing at jails, in fact some make so much it should be criminal to charge that much! You can charge a lot higher travel fee going to a jail because its a lot more trouble than a regular signing, and few notaries are willing to go. There is also more to know. Jail signings are usually the result of physical or online yellow page advertising, not directories that cater to loan signings ( such as ours ).

Who hires you to do a jail signing?
If you are called to do a Jail signing, it is never the inmate who calls you, but their girlfriend, family member, or attorney. The inmates don’t want to blow their (1) phone call calling a notary – and I don’t blame them. You need to arrange a time and meeting point near the jail where you are sure to be able to spot each other – at the same place at the same time. Its easy to get lost at a jail.

Idenfication for jail-birds
When you get the call, ask them if they have identification for the signer, and if they do, then have them read it to you – including the expiration date, before you book an appointment. If they don’t have ID, don’t use the jail bracelet wristband, thats not acceptable by notary standards. You might be able to use credible witnesses if you can get two of them who have ID that is current – if credible witnesses are allowed in your state. If you can’t get identification, you might be able to do a Jurat which doesn’t require identification in most states. However, California now requires ID for Jurats as well. Unfortunately, most documents such as a power of attorney or grant deed are normally done with an acknowlegment, not a jurat. But, you can attach a Jurat form and hope for the best. A recorded document might not be accepted for recording if its not done with the proper wording, but you never know.

Where do you meet your client for a jail signing?
You have to arrange to meet a stranger at the jail at a certain time. Jails are large confusing places, so it might be better to meet at a well marked street corner. If you meet in a jail, you might not know which part of the jail to meet. Waiting room? Hall to the waiting room? Front dest? Out side the bront door? IN the parking lot? Its easy for two people to be at opposite ends of the same facility or get lost. Make sure the person meeting you has a cell phone and make sure you confirm with them, otherwise you might be making a trip for nothing. Jail notaries are not for the elite of society and blowing off a notary would not ruffle the conscience of most of your potential clients for this type of job.

Logistics at the jail.
Once you are actually at the jail, you meet the client, and then fill out forms with the guards to be granted permission to enter. Make sure you know what cell the inmate is in and that they haven’t been moved. Be prepared to wait – jails have a very different sense of time from the way a busy notaries sees time. Follow the instructions for where to go, and then find a guard to bring the inmate to you once you are there. You will have to pass your journal and forms through slits with help of the guard.

You might also like:

Find a Notary who can notarize at a Los Angeles County jail
http://blog.123notary.com/?p=21349

A typical botched jail job: fees at the door misunderstood
http://blog.123notary.com/?p=2597

Putting hospitals & jails in your notes section on your profile
http://blog.123notary.com/?p=19266

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September 27, 2010

Hospital notary job tips from A to Z

Filed under: Comprehensive Guides,Hospital & Jail Signings,Technical & Legal — Tags: , , , , , , , — admin @ 10:33 am

Hospital notary jobs are a great source of extra income for signing agents. However, there are many pit falls and delays. Learn to do your homework so you can minimize the problems of this type of job. Hospital notarizations are always much more time consuming than regular notary jobs, so charge at least $50 travel fee and be prepared for signers and family members who do not have their ID’s and documents ready.

Call first to find out if the signer has ID

If you are doing a notary signing for someone in the hospital, chances are their family members will be calling you for the signing. The signer will generally be elderly, and elderly people who are not self-sufficient typically have expired identification. Find out what the signer’s identification is before you go to the signing. Have someone read the ID type, state of issue, number, and expiration date. The client will tell you false stories otherwise. They will say, “Oh, she has a passport”, and then when you get to the signing you will find that they only have a social security card, and can’t even find it.

Confirm the signing and identification

When you confirm the signing, confirm where the ID is, and make sure the person on the other end ofthe phone is HOLDING it, or you will never find it. Elderly people can never find their identification if they even have any. They will sit with you on the sofa and go through the contents of their entire wallet. You will see decades of history unravel before you, and will be kept waiting a long time. They will offer you every type of unacceptable ID known to mankind, and will offer you everything except for an ID that you can really use. Make sure the client who calls you knows where the ID is, or you will be sorry.

Does the signer understand the document?

Make sure the signing can explain the document to you, otherwise they shouldn’t be signing it. If the signer is so incapacitated that they can’t speak, then you should not notarize them.

Can the signer sign their own name?

Find out if the signer can sign their own name before going to the signing. Family members will always assure you that they can sign. But, medical situations change quickly, and once the notary arrives, the signer is often drugged or incapable of speaking coherently or signing anything. Have the family members make the signer sign something before you book the appointment. When the client calls you and you ask them to sample the elderly person’s signature, the elderly person will always be sleeping, so they can’t test their signing skills, but you will be assured that after you drive two hours to the signing, that the person will be able to sign properly.

Is the signer drugged?

Make sure that the nurses know not to drug the signer within eight hours of the signing. Make sure the family members of the signing are watching the signer at all times to make sure the nurses don’t slip them any valium, otherwise the signing is off.

Confirmation an hour before the signing – a list of questions to ask.

(1) Is the signer awake? Waking them up at the last minute takes a long time.

(2) Is the signer drugged? Valium and signings don’t mix.

(3) Can the signer sign their name? Have the family member test them out before you drive.

(4) Do you have the ID in your hand? Please read it to me again. Otherwise you’ll never find it.

(5) Do you have the document(s)? Please confirm you are holding them in your hand. Don’t let family members drag the person’s arm while the signer is grabbing the pen. If the daughter moves the signers arm around, then it is the daughter signing for the person. If the signer can’t sign on their own, the signing is off. You can do a signature by X if you know the procedure. However, the family members may use their arm as a fixed brace, so that the signer can have some physicall support for the signing. Make sure the family members’ arm doesn’t move around to assist the signing.

What should I charge?
Travel fees for hospital jobs should be anywhere from $40 to $80 which should include the first 30 minutes of waiting time.  Hospital notary jobs are risky, because the signer may not be able to sign — which means you might not get paid.  The signer could die before you arrive as well.  The families of the signers rarely have their paperwork and identification all in order which ensures you at least 20 minutes waiting time, even if you double check to make sure they are prepared.  Charge whatever your state allows per signature and a hefty travel fee IF YOUR STATE ALLOWS travel fees at all. Our forum documents roughly eight states with travel fee restrictions which puts a stranglehold on your whole livelihood.

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Notarizing for the elderly. Do a little digging to find out if the transaction is legit.
http://blog.123notary.com/?p=20038

Power of Attorney at a nursing home
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Rules for notarizing a bedridden person
http://blog.123notary.com/?p=2243

Do you like your job? A story about a notary who was kept waiting.
http://blog.123notary.com/?p=617

Jail notary jobs from A to Z
http://blog.123notary.com/?p=151

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September 7, 2010

Everything you need to know about journals

Filed under: Comprehensive Guides,Journals,Popular on Facebook (A little),Popular on Twitter 2010,Technical & Legal — Tags: , , , , , , , , — admin @ 7:20 am

Everything you need to know about notary journals.
Not all states require a journal of official notary acts. However, it is wise for notaries to keep a journal, as it is a record of all notary acts that they have ever done. A notary journal is a bound and sequential book containing records of all notary acts done by a particular notary. If a notary completes all the entry of a particular journal, they can start a second journal.

What goes in a journal entry?
(1) The date and time of the notarization
(2) Type of notarization
(3) Name of the document and document date (if there is one ),
(4) Name and address of the signer
(5) Type of identification ( personally known to the notary, credible witnesses, or ID document )
(6) State/Country, Serial #, and expiration date of the ID.
(7) Additional notes
(8) Signature of the signer
(9) Thumbprint of the signer
(10) Notary fee charged (if any)

The additional notes section is a part of the journal not understood by many notaries.
If credible witnesses are used, their signatures and ID’s should be recorded in the additional notes section.
If any unusual situations arise during the notarization, or there is anything unusual about the signer or the venue, that should be documented in the additional notes section. If travel fees are charged, that too can be documented in the additional notes section.

Journal thumbprints
Not all states require journal thumbprints. However, documents effecting real estate or large amounts of money should have a journal thumbprint accompany their notarization. A thumbprint is the only absolute way to identify a signer if fraud is suspected. ID cards and signatures can be forged, but a person’s thumbprint is unique to that individual. If a notarization is ever investigated due to suspicion as to the identity of the signer, a thumbprint can end the investigation cold in its tracks and possibly save the notary from having to appear in court.

Lock and key
The notary must keep their journal under lock and key. Bosses, co-workers, family members, and strangers alike are not allowed to inspect the notary journal without the presence of the notary. They are not allowed to do notarizations with the notary’s seal and journal under any circumstances.

Lost, stolen, or damaged journals
If your journal gets lost, stolen or damaged, contact your state’s notary division immediately and let them know what happened in writing.

What do you do with your journal when your commission is over?
If you don’t renew your commission, ask your state notary division what to do with your journal. It is most likely that they will need to be submitted to your county recorder’s office.

Where do I purchase a journal?
Notary journals can be purchased from the NNA, or from many other vendors on the internet. Some local office supply stores might have journals too, although that is not a predictable place to buy journals unless you are sure they have them.

How many journal entries do I create?
If one signer signs one document, create one journal entry. If one signer signs two notarized documents, that would necessitate two journal entries. If three signers each sign two notarized documents, thats six journal entries, all of which need to be signed by the corresponding signer.

Where do I keep my journal when I’m not using it?
Keep it under lock and key. You can have a notary carry all bag with a mini-lock, or keep it locked in a desk drawer to which only you have the key. Nobody else should ever be able to access your journal

What if someone has an inquiry about a particular journal entry?
Just ask them what the date of the notarization was and the name of the signer, and look it up in your journal. If you have several journals in your archives, you may have to go through your archives. You can make a copy of the journal entry and send it to the person making the inquiry, but hide information pertaining to notarizations of other individuals on that same page.

Tweets:
(1) A journal entry must include: time & date, type of notarization, doc name, name & address of signer…
(2) Journals must be kept under lock & key and returned to the county clerk at the end of your commission.
(3) Learn the finer points of journal entries: where credible witnesses sign, thumbprints & notes.
(4) Everything you need to know about journals, but were afraid to ask.

You might also like:

Index of posts about Notary journals
http://blog.123notary.com/?p=20272

How do I fill out a Notary Journal entry?
http://blog.123notary.com/?p=1725

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July 24, 2010

Everything you need to know about advertising

Filed under: Advertising,Comprehensive Guides,How to get work; Who is getting work — Tags: , , , — admin @ 7:09 am

Advertising for mobile notaries.

As a mobile notary, its hard to know what the best way to market your business is. There are so many ways to advertise, many of which are very expensive. So, how do you make sense of this mess? To make it simple, lets divide advertising into several types. Notary directories, yellow pages, and direct marketing.

Notary directories are the best way to market a mobile notary business in 2010. There is not as much work as there was a few years ago, but the work that does exist, is generally assigned from mobile notary directories. 123notary.com, notaryrotary, notarycafe, and signingagent.com are the four most popular notary directories in 2010. It makes sense to get listed on these first, and then consider getting a free listing on a few of the many other notary directories that are out there.

Just being on a notary directory is not enough. You have to have an attractive profile, and good placement. A notary profile with several contact methods, a great notes section, and lots of information on it is ideal. Additionally, notary listings that are certified by the website that is providing the advertising will get significantly more business from their listing than those who are not. Certification requires a certain amount of studying. NNA’s certification is good for two years, while 123notary’s is good for the life of your listing with us. Being listed in multiple county pages is another way to get your listing good exposure. Placement is a big issue at 123notary.com. There is a waiting list for notaries who want to be higher on their local county’s search results. The higher the notary is listed, the more visits to their listing (clicks) and jobs they get. So, it pays to be high on the totem pole, certified, and have a thorough and nicely written notes section.

Yellow pages are another way to market your business. Yellow pages are hit and miss, particularly miss, however, many notaries who have figured out which yellow pages are good, get good business from that source. Start off with free listings, or small ads in several yellow pages, and then see what happens. Online yellow pages will try to sell you expensive banner ads and profiles. Just get a free listing to start out with and track your calls. Many notaries will pay bundles for an ad and not even get one call for it. Yellow page ads will get you more hospital, jail, immigration oriented, last minute travel documents, and office signings, while directories are mostly for loan signings at someone’s home.

Direct marketing is popular among the more agressive notaries. Knocking on doors of attorneys, bailbondsmen, realtors, convelescent homes, neighbors, and local businesses can sometimes turn into some good business. Cold calling nationwide signing companies and local title companies can also turn into some business. Some notaries hang around at jails and airports making themselves available for last minute emergencies and handing out cards to passers by. The most effective direct marketing technique is to give everyone you work for a business card. Make sure you have a nice business card stating you are a mobile notary. Give cards to the others in the office wherever you go. Friends and co-workers of clients will quickly become your loyal client, since they have seen your face and know you are reliable based on the work you did for their co-worker — even if its only based on one visit. This is called warm-market marketing and its powerful. If people know you from even one exposure, they are ten times as likely to use you since they will feel comfortable with you, especially if you introduced yourself to them and gave them a card. Passing out cards at convelescent homes is a proven winner. The patients are immobile and their families will need them to sign powers of attorneys and grant deeds. They can’t make it to a notary office, and will desperately need a mobile notary.

Need more help with marketing?
Try our marketing combo by visiting http://www.123notary.com/loansign.html
Or ask the experts at info@123notary.com

You might also like:

Choosing a business name
http://blog.123notary.com/?p=2302

Notary Marketing 102 – The Top of your Notes Section on your Profile
http://blog.123notary.com/?p=19750

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