enotarizations Archives - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice - 123notary.com

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – 123notary.com Control Panel

July 25, 2019

New Notary app helps you find an eNotary in Virginia or participating state

Filed under: Advertising — Tags: , , — admin @ 5:02 am

Yes folks, usually articles like this are written in jest, but I had to get this new information off my chest about a new Notary company that is the best in the West (actually East, but that didn’t rhyme). I just found out that there is an actual company in Boston called “Notarize” (“A” for being an industry specific name and “F” for uniqueness) that can help you find a Notary in Texas, Virginia, or Nevada, that specialize in remote eNotarizations.

This startup’s new COO is Elizabeth Graham, and she has worked for Wayfair and HubSpot as an executive (and is probably not to be messed with, but I speculate, and I digress.)

Notarize is signing up large institutions one by one, and trying to get them change the way they think so as to indoctrinate them into hopefully enjoying the convenience of their new online offering.

Notarize, founded in 2015, is a platform just like SnapDocs, but specializes only in the online aspect of the profession. They have 100 employees and look like they are making it big already and growing rapidly. So, you will be hearing more about them as time goes on for better or for worse. All I can say is let’s pray to God they don’t low-ball.

See original article


December 9, 2014

e-notarizations, much hype, few changes

Filed under: e-Notarization & e-Signings,Ken Edelstein — Tags: — admin @ 9:25 pm

e-Notarizations, much hype, few changes
For most people getting something notarized is a pain in the tail feathers. It’s so much easier to buy a television (which costs a lot more) online, pay with a credit card; and know that it will be delivered promptly. There definitely are some “fantasy notary services” that will provide illegal services – exactly the way you would like. Namely, strictly via the internet, without any need for personal appearance. Your document to be notarized is probably important to you. If the notary did their “job” illegally there is a good chance the notarization can be voided, and if the document requires notarization – the entire document might have no legal status whatsoever!

To the best of my admittedly limited knowledge; there is no jurisdiction in the United States that does not require “face to face”, “arms length” proximity between the notary and the affiant (the person whose signature is to be notarized). Of course some legal processes can be properly done without personal appearance. One example is someone giving a deposition via telephone. They are not in the courtroom, but their testimony is admissible to the court. However, and it’s a major point – a Notary Public is physically with the affiant to both check their ID and to “put them under oath”, exactly the same process done by the Bailiff in a courtroom.

A photocopy of a notarization is not a notarization, original signatures are required. While a copy can have “some use” it is the original that distinguishes itself as being notarized. In a similar manner, the face to face requirement cannot be met with electronics. The notary oath cannot be given via telephone, video conference, FAX, or email. Those nifty video phone calls cannot be used by notaries to administer the oath. There is always the possibility of electronic alteration between the end points. As the physical propinquity requirement remains; what then is accomplished by using e-Notarizations?

Let me answer that with an analogy. If you needed 20 copies of a document you would either use a copier or print it 20 times. Nobody would type 20 identical documents. E-notarization is used to populate and propagate the components of the notary section to each document that requires a notarization. Some states might even allow the notary signature to be affixed electronically. But, and this is the key point, the essentials that notaries perform remain “traditional”. They still must examine the actual physical ID of the affiant. They still must administer the oath to the applicant in person, and, where the affiant signs electronically – witness that they do so with free will and understanding of the content.

It might be “the wave of the future” but for me it introduces a lot of error and failure prone electronic procedures in the name of efficiency. The often computer generated notarizations rarely allow the notary to redact inappropriate verbiage that is improper in their state. It’s highly unlikely that the originator of the electronic procedure knows, and keeps current with the oft changing notary formats and regulations. While E-notarizations can “clean up” a bit the work of low skilled notaries; they also thwart the ability of the highly skilled ones to “fix the problem” that is electronically “force fed” into the document. http://kenneth-a-edelstein.com generally declines to take part in E-notarization projects; there are just too many ways for it to go wrong.


March 15, 2012

Electronic Notary Journal Information

Electronic Notary Journal Information 

It is legal and possible to become an e-notary (electronic notary) in many states.  All electronic notaries need an e-journal or electronic journal, and e-seal (electronic seal), and online e-documents to notarize.  Please note that personal appearance of the signer is required, so you can not do any remote notarizations using this technology according to current notary laws in 2011 / 2012.
The NNA used to be one of the most robust organizations at promoting e-notarizations, but they abandoned their ENJOA electronic journal program back in 2009.  They might still have information about where to point you, but it is unclear at this time.  Although the concept of e-notarizations and e-notaries is very interesting, hardly any notaries are actually commissioned to do this type of work.
Here is a site that sells Notary Journal Software for e-notarizations
There was another site called the notary shop, but their site didn’t pull up.
You are also encouraged to ask your state notary division where they recommend getting an electronic journal if you are already an e-notary.
Here is a list of states that we do NOT have information about in terms of e-notarizations.  We assume these states don’t allow e-notarizations.
Alabama, Alaska, Arkansas, Delaware, Georgia, Hawaii, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New York, North Dakota, Ohio, Oklahoma, Oregon, Rhode Island, South Carolina, South Dakota, Tennessee, Vermont, Washington, West Virginia, Wisconsin, Wyoming.


November 29, 2010

12 Points On e-Notarizations

e-notarizations information

Each state has different standards for e-notarizations. Please remember that e-documents and e-signings are completely different from e-notarizations. Here are some points about e-notarizations that are interesting.

(1) To do e-notarizations you need a special authorization from your state, and not all states allow this. The rules are completely different for e-notarizations and the types of documents you can notarize are limited as well.

(2) LindaH in our forum stated on 1-05-10 that the NNA is no longer supporting the ENS program (Electronic Notary Signature). There were technical challenges offering that particular technological product. There are no unified standards for e-notarizations which was part of the problem.

(3) ENJOA is an electronic journal. e-Notarizations require the use of an electronic journal and can not be completed with a regular journal. e-signings use a regular journal by the way.

(4) BobbiCT claims that in Connecticut that multiple documents can serve as “originals”. He states that physical documents can be scanned and used as electronic documents that receive an e-notarization.

(5) Many states do not allow a recorded document to have an e-notarization. Recorded documents are often documents effecting real property which is too critical to risk security issues relateing to e-notarizations.

(6) Its common for states to set up e-notarization legislation years before the first e-notarization is completed and years before the first e-notary is appointed in their state. States are thinking ahead. The problem is there can be many bugs in the new systems that are in place which make e-notarizations potentially less secure than “brick and morter” notarizations.

(7) Biometrics can be used on e-signatures on e-notarizations to record the speed of the various strokes involved in a signature. This is one excellent way to deter fraud. Its easy to forge a signature, but no fraud would be able to figure out what the speed of each stroke of the signature would be for a particular individual. There are too many strokes involved.

(8) An e-journal is required for all e-notarization acts. To get an e-journal, you would need to set up an account with a company who provides an e-journal system. You would probably need a login and password to use your journal, and god forbid if the server went down.

(9) 123notary doesn’t know of any particular notaries who have done an actual e-notarization. It sounds like fun though.

(10) LindaH claims that many borrowers she had talked to would not be thrilled if they were asked to be involved in an e-notarization.

(11) LindaH claims that its the state governments that are not prepared to handle e-signatures.

(12) Perhaps private industry and title companies might be ready, but if the county recorders can’t handle e-notarizations, then they can’t be used for recorded documents such as deeds, etc.

You might also like:

e-signings vs. e-notarizations

Reverse Mortgages general information

Stories of notaries that fail and what they did wrong!

The pros and cons of eNotarizations