If you went to someone’s house to notarize a letter that says that little Tommy cannot go to school today and also notarize a Deed for the same person — most Notaries put the two documents in the same journal entry. If the signer only signs once, you don’t know which document they signed for and you cannot prove which document they signed for in court with any probability.
The signer could say, “I never had that notarized, I must have been forged.” or “I signed the document, but I never requested to have it Notarized. The Notary must have seen it on the table and attached an Acknowledgment without my knowing — after all, I didn’t sign for it in the journal.”
I have only heard of a case like this once where the signer claimed not to have signed anything and the Notary had to go to court. But, a signer or borrower could claim not to have signed more than one of the documents if you keep your journal using the multiple documents per journal entry system.
Additionally, the Lender could be accused of adding extra documents with extra terms to a loan signing that were added after the signing to the journal. Using the multiple documents per journal entry system of journal filling it looks very suspicious. Eventually you could get nailed.
So, play it safe and do one journal entry per person per document. Two signers each signing twelve notarized documents = 24 journal entries and yes, you will have to buy a new journal every several weeks and no, it is not that expensive and yes it is necessary.
You might also like:
An absurd forgery of my notarization
A forged document vs. a forged notary seal
Compilation of posts about notary fraud