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October 22, 2011

Can a notary be a witness?

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Q&A for notary witness questions

Many people come to our blog to learn more about witness rules and credible witness requirements in various states.   We can not speak for all 50 states, but we will try to provide some good leads that can help you get your questions answered.
This blog entry will serve as a quick Q&A for some of the more common nationwide and state-specific notary witness questions.

 
How many credible witnesses are necessary?
Roughly 90% of states allow credible witnesses.  Please read:  http://www.123notary.com/forum/topic.asp?TOPIC_ID=4047.  This forum post to learn the credible witness requirements for your state.  In California and Florida, if the notary knows the witness, then only one is necessary.  However if the notary does not know the credible identifying witness, then two would be necessary. In either case, the credible witness must provide identification, and swear under oath to the identify of the signer. In many cases, the credible identifying witness only knows the signer by some informal name and knows them as a neighbor or co-worker on a very informal basis.

Can a notary act as a witness?  Can a notary be a witness?
Unless your state law indicates otherwise, then yes, a notary can act as a witness. Please keep in mind that certain notary acts require the notary to witness the signature of the signer (jurats), while other notary acts do not (such as acknowledgements).  A notary can act as a witness for a signature that they notarized, or for a signature that they did not notarize. It is an official notary act to be a witness in Delaware and Washington State as well.  It is common for people to ask a notary to witness signatures, since notaries are trusted state officials who would be a good impartial and responsible witness.
 
How to notarize a document when you have credible witnesses?
The credible witness(es) must sign the notary journal (rules vary state by state), and must produce identification as well.  The credible identifying witnesses must swear under oath as to the identity of the document signer.The credible witnesses do not actually sign any documents, they just sign the journal and help to identify the signers.

 Can a notary notarize with no ID and 2 credible witnesses?
Yes, if the notarization takes place in California, Missouri, Florida, Georgia, or Tennessee.
 
Nevada credible witnesses – is there a special form?
Nevada requires a special acknowledgment form for credible witnesses.
 
Can a notary be a witness to a Will?  Can a notary witness a Will?
Yes, a notary can be a witness to a will.  Some states allow witnessing as an official notary act as well. If it is not an official act, then the notary can charge any fee they like to serve as a witness.  Please keep in mind that notaries are discouraged from notarizing signatures on Wills without written instructions from an attorney.
 
Can a notary sign as a witness in Maryland? Can a notary be a witness in Maryland?
A notary can sign as a witness in Maryland, but it is not an official notary act in that state. 
 
Can a notary sign as a witness in Utah? Can a notary be a witness in Utah?
Yes, a notary can be a witness in Utah.
 
Can a notary be a witness in Texas?
Yes, a notary can be a witness in Texas.
 
Can a notary be a witness in New Jersey?
Yes, a notary can be a witness in New Jersey.
 
Can a notary be a witness in Pennsylvania?
Yes, a notary can be a witness in Pennsylvania, although it is not an official notary act.
 
What are credible witness statutes?
Credible witness statutes and rules vary from state to state. We have a forum post that covers many states rules about how many credible witnesses you need.
 
Doesn’t a notary have to witness you signing in person?
This depends on the type of notary act.  For Jurats — yes… for Acknowledgments — no.  In either case, the signer must sign the notary journal or notary record book if that is required in your state.
 
If you live on the border of 2 states, are you permitted to witness signings in both states?
Since witnessing is not an official notary act except in Delaware and in New Hampshire (as far as we know), a notary can be a witness anywhere, in any state or country.
 
Can a notary charge for a witness signature?  Can a notary charge to be a witness?
Since this activity is not an official notary act except in Delaware, the notary can charge whatever the client will agree to pay.  No state government regulates how much a witness can charge.

Can I be a notary and a witness?
Sure!
 
What is a notary credible witness acknowledgment?
To the best of our knowledge, only Nevada requires a special acknolwedgment for credible witnesses.  However, credible witnesses may be used in most states to identify a signer for an acknolwedged signature.
 
What is a subscribing witness?
A subscribing witness could be someone who witnesses a principal sign in a proof of execution — OR, it could be a person who witnesses an elderly person do a signature by X signing.

You might also like:

Power of Attorney information

Can a notary witness a will or notarize one?

California Credible Witness Requirements

Oath of two credible witnesses

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October 19, 2011

Notary Rotary’s Forum Vs. 123notary’s

Filed under: Social Media — Tags: , , — admin @ 11:03 am

There are various notary forums out there, among which, the largest are Notary Rotary’s and 123notary’s.  These two forums are structured differently. 
 
Notary Rotary’s Forum
Notary Rotary has a forum roll, and topics move down the screen never to return. Commentary comes in quickly, and notaries seem to like this form of organization.  They get at least sixty entries per day (mostly responses), and there is a huge diversity of topics.  They have a search function too.  To read the comments, you need to click on the links, one by one, and you can not see all the commentary at once.  This forum has been around for at least a decade. They have tremendous momentum, and their forum is a force to be reckoned with.
 
You might also like:
Review of Notary Rotary vs. 123notary
 
123notary’s Forum
123notary’s forum is very indexed, and topics fall into about a dozen or so categories.  You can use the active topics link to see all the topics that were added or commented on since your last visit.  This is the most useful feature on the whole forum. Search by category, and see posts in order of which one was commented on or added the most recently.  You can also filter by number of replies or how many clicks a string got.  There is also a search function where you can search by keyword and find highly relevent matches.
 
History of the 123notary Forum
123notary’s forum didn’t start until late 2004, so we had a late start.  We knew nothing about promoting the forum then, and still have a lot to learn!  However, month after month, more notaries signed up to be on the forum, and more started commenting.  It was not until 2007, that I actively started taking an interest in the forum and posting regularly.  We didn’t get much volume on the forum until late 2007, and it grew for a while, and then got slow in 2009 due to the economy.  My interest on the forum had always been interesting topics of discussion.  The notaries on the other hand were interested in reading about signing companies — so, they could know who to avoid like the plague!  What I learned was that discussion topics only really work if there are really popular, otherwise they get ignored for the most part.  I have to thank Ken Edelstein, because he is responsible for a high percentage of the really interesting and intelligent discussion content on our forum, and he has also posted a few really interesting posts on our blog.
 
Which forum is right for you?
Putting aside which type of organization you like, the main thing is looking around to find content that interests you.  Sometimes it is good to use both forums to find really good material about a particular signing company, or discussion topic.
 
What is next?
123notary is thinking about creating a much more user-friendly archiving section, where users can browse through hundreds of categories of discussion issues, and find many posts in each category that interest them. Hold your breath, because that is not coming out until 2012 if we are lucky!  We have other things on the front burner before that!

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October 17, 2011

Fixing Botched Signings

Filed under: Notary Mistakes,Signing Tips — Tags: , , , — admin @ 9:09 am

Fixing botched signings
There are notaries out there who get calls from signing companies to fix loans that some other notary goofed on.  The comment of the seasoned notary is always, “Why didn’t you call me in the first place?”.  The signing company always says, “Because, you are too expensive”.  But, how much money are you really saving if the notary job has to be coordinated twice, done twice, and if the signing company and lender get a huge headache?

Taking risks
Its always risky hiring new people. You never know if they are going to be any good or not. But, the seasoned notaries often want double or triple what a novice wants.  How much is experience worth?  In my experience, if I send a Fedex, it takes five minutes, but if it gets lost and I have to play detective work to figure out what happened, and perhaps send it again, it could take an hour. I have other better things to do in that hour.

It would be easier if…
It would be better if there were some database somewhere where notaries would be rated. If someone was new, but people wrote some commentary about how the notary did their work, the others who are interested in hiring that notary would at least have some idea of how the notary worked.

Companies keep a database
Signing companies do keep their own database.  They are always trying new notaries out. If the new notary does a bad job, they get blacklisted in the database, and will not receive any more work.  However, the next company down the line doesn’t know what happened and will try the notary out for themselves.

How risky is it?
The question is, is it better to hire new notaries and take a risk of a loan being ruined?  How risky is it?  If you get paid $150 to get a loan signed and offer $50 to a notary, that is $100 profit.  If you get a good notary who wants $125, then you only make $25 which is not much of a profit. That is the motivating factor why signing companies don’t pay much.  You make quadruple the gross profit by hiring newbiews. After you pay your staff and your office expenses, you might be making 10x the profit by hiring newer notaries.  The business math is always interesting.

I feel that the Title company should have more of a say as to what notaries are hired for jobs if they care about their loans.  If they leave it to an intermediary, it will be like the shipping companies of 1000 years ago who brought expensive Arabian race horses to Europe, but fed them the cheapest food.  When the horses got where they were going, they were too weak to run anymore…

You might also like:

13 ways to get sued as a notary
http://blog.123notary.com/?p=19614

Interesting and uncommon notary acts

Visit our notary glossary!

I make mistakes too!

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October 14, 2011

Notary Carry All Bag

Filed under: Technical & Legal — Tags: , — admin @ 8:02 am

A few years ago we were selling the NNA’s Notary Carry All Bag. I used this bag during my entire notary career.  It had a little pouch or compartment for just about everything you could imagine.  There was room for my journal, acknowledgment pads, jurat certificate pads, seal, embosser, pens, and more!  Unfortunately for me, I was not able to sell more than a handful, but NNA sells them and will ship them for you!
 
For mobile notaries, I highly recommend getting a small bag with a small lock to lock the two little handles for the zipper together.  NNA’s notary carry all bag comes with a tiny lock and key, so that you can fulfill the California notary public rule of keeping your seal and journal under lock and key!
 
I kept this bag in my trunk, since I was always on the go as a mobile notary.  Unfortunately, on one forbidding evening, I went to the gym.  My mind was racing with all types of uneasy thoughts as I pounded my feet on the treadmill.  I spent an hour or so at that gym in Rosemead, CA.  And then, when I went back to my car — it had been broken into, and my notary carry all bag was missing, along with a few other items that would be worthless to the ignorant crook who stole them. I went to the police department, and filled out a report. They were very rude to me.  So, after that event, I kept this little bag safe and sound behind a huge plastic crate of emergency supplies which I keep in my car in case there is an earthquake.  We are in California after all!  I wrote to Sacramento, to our Secretary of State notary division to tell them about my tragedy. I had a new seal, bag, and embosser in about two weeks and was back in business.  Ouch!! That was a terrible experience.
 
The moral of the story is that a carry all bag is essential, but keep it in a place where the crooks can’t find it.  Have hidden place in your car where nobody would look except for you — and perhaps homeland security!!!

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October 13, 2011

Best Notary Supplies

Filed under: Signing Tips — Tags: , , , — admin @ 5:58 am

Best Notary Supplies 
There are many companies out there to get notary supplies from.  Unfortunately, local stationary stores seem to either not have any notary supplies, or not have very high quality notary supplies.  Getting a mediocre notary journal is not the same as having a very beautiful and thoughtfully designed one — I know the difference, but do you?
 
There are various ways of going about finding the best notary supply company for you.  You can google notary supply companies in your area or state.  Or, just contact the National Notary Association.  When I was a notary, I used their supplies for my entire career, and was always very impressed with the quality and wide variety of products they carried. But, there are others, and those others might be closer to you, or may cater to your state more.
 
National Notary Association
Located in Chatsworth, CA, they can help you become a notary in any state.  They can help you with live classes in California and have materials for many other states as well.  They carry a variety of seals, stamps, embossers, journals, notary carry all bags, notary law primers for roughly 30 states, errors and omissions insurance, bonds, acknowledgment pads, jurat pads, and many other types of notary certificate pads for all states.

Read our review of the National Notary Association
 
Pennsylvania Association of Notaries
National Notary Association caters to the whole USA, but there are a few other good companies as well.  Pennsylvania Association of Notaries is very well reputed.  They can help you become a notary, renew your notary commission, or even find a notary public in Pennvsylvania. Bonds, Insurance, Resources, Classifieds, and more — they do it all!.
 
Signing Agent E&O
I have not heard of this before…or perhaps I heard of it once and forgot about it.  Regular Errors and Omissions insurance doesn’t cover for errors made during a loan signing unless it pertains to a notarized document. Most documents in a loan signing are not notarized!  Additionally, the late return of a notarized document can ruin a loan, but isn’t a notary error — it is a signing agent error!
 
American Association of Notaries
This is another well reputed notary supply company.  They carry most types of notary supplies and for very reasonable prices.
 
If you want to search for more companies, use google and look up using a state keyword and then the term “notary supplies”. That is one way to find the best notary supply company around!

You might also like:

Notary Carry All Bag
http://blog.123notary.com/?p=1238

Make your own notary certificate forms!
http://blog.123notary.com/?p=1759

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October 7, 2011

Notary Acknowledgment Information

Notary Acknowledgment Information 

The most common notarial act is an Acknowledgment.  Other common notary acts include Jurats, Oaths, and Copy Certification of documents.  Notary law and current notary wording vary from state to state, but certain laws are fairly standard. 
 
The signer of an acknowledged signature may sign the document BEFORE seeing the notary. The point of having a notary acknowledgment is to prove that you acknowledge signing a particular document, and for the notary to positively identify you. 
 
Current Acknowledgment wording varies from state to state
Although the wording can vary, the basics include: (1) A venue that should indicate the state and the county where the notarization took place. (2) That the signer APPEARED BEFORE the notary public.  You can not have an acknowledgment unless the signer appears before the notary.  The only notary act that allows the signer not to appear before a notary is a proof of execution, and few notaries have ever completed that act.   (3) The date when the signer acknowledged the signature before the notary should be included in the verbiage. The signer could sign the document five years previous to seeing the notary, but the date the signer appeared before the notary is the date that the signature was acknowledged.  Incidentally, you could have the same signature on the same document acknowledged twice on different dates. (4) There should be wording to indicate that the signer acknowledged signing the document.  Basically, the act of coming to a notary to have an acknowledgment is considered a non-verbal acknowledgment that you signed the document. The document is refered to as an “instrument” in many states. It is also noted that the signer’s name is subscribed within the instrument meaning that the name is written in part of the document. The notary should check the signature on your identification to see if it matches too.  (5) The name of the signer and the notary must be documented in the verbiage. (6) There should be some documentation stating that the signer’s identification was proven.  Sometimes the wording, “Positively identified” is used.  The term “Satisfactory evidence” is often used to refer to a number of ways that a signer could be identified.
 
(7) The signature of the notary is commonly documented as the “seal” of the notary. This is not to be confused with the physical inked seal which is also a seal (confusing).   (8) Additionally, there should be a place for the notary to affix their official notary seal (stamp).  Some notaries use an embosser which is a type of seal that looks like a clamp and that can leave a raised impression in the paper with or without ink.
 
Summary
Acknowledgment wording should include:
(1) Venue
(2) Appeared before
(3) The date (i.e. 08-04, 2012)
(4) That the signer acknowledges signing the instrument that their name is subscribed to within
(5) Name of the signer and the notary.
(6) Proof of identity of the signer
(7) Signature (seal) of the notary
(8) A place for the notary to affix their official notary seal.
 
Sample Wording from California
 
State of California
County of Los Angeles
 
On 5-15-2011 before me, John Doe, notary public, personally appear Joe Barber who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and who acknowledged to me that he executed the same in his authorized capacity and by his signature(s) on the instrument the person, or entity upon behalf of which the person acted, executed the instrument.
 
I certify under PENALTY of PERJURY under the laws of the state of California that the foregoing paragraph is true and correct.
 
WITNESS my hand and official seal
 
——————————————                                        (affix stamp here)
       (Signature of Notary)
 
See some other pages with information about acknowledgments

Notary Public 101 – Basic Notary Acts
http://blog.123notary.com/?p=19500

Florida Acknowledgment Information

California Acknowledgment Information

Michigan Acknowledgment Information

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September 20, 2011

Notary is pushed off stairs by borrower!

Well, I thought I had heard it all.  I hear a lot of wonderful, interesting tales here at 123 from our members. Some are entertaining and funny while others are very sad and depressing. This, unfortunately is one of these stories and unfortunately it is the worst to date. It is nothing short of horrendous and shameful. Although I have her permission to tell her story, I promised her I would not reveal her or the area she lives in. So, here we go…

This particular notary public who is female took a signing from a signing company, she confirmed her appointment, prepared her docs and met her borrower at the the specified time. As she went through the documents, he saw that his interest rate was 1/2 percent more than he had been told. He then became enraged. He requested (using vulgarity) that she leave his home immediately. She packed up her things up and prepared to leave the premises.  As she proceeded to the door the  borrower followed, continuing to rant and rave using foul language incessantly. He was VERY angry with this 1/2 of a percent increase that nobody had bothered to inform him of (sadly, a  story we all are familiar with and have heard many times)  and, to top it to make matters even worse off, the loan officer had not been in contact with him and had been unreachable for several days.

So, as she walked out of the door onto his front porch. There were 4 steps to go down to the walkway that would lead to her car… But, before she could take that first step — with the force of both of his hands on her shoulders he pushed her down and off the porch. She went flying off the porch, and by the grace of God she somehow pivoted her body onto the grass instead of his cemented walkway  that was directly in front of her but unfortunately in trying to break her fall she broke her left wrist. In disbelief and shock she just laid there. The borrower went back into the house and shut and locked his door.  However, fortunately for her, the borrower’s neighbor who was mowing his lawn at the time witnessed the whole thing. He called out to his wife to call the police and the paramedics and he came to her aid and sat with her until they arrived. (A knight in shining armor). The paramedics attended to her and after the police got the story from both the notary and the neighbor one of the officers went to the door of the borrower , rang the bell and the borrower did not answer. At that point the officer yelled out to him to open the door or else. He did eventually open the door, and then was immediately  handcuffed and  placed under arrest and was put in the back of the police car.

Now folks get this — as the paramedics worked on our notary public to prepare her for the trip to the hospital and the police filled out their report the borrower (hand cuffed in the back seat of the police car) was still ranting  and raving non stop with vulgarities that they (the police and paramedics) needed to get this you know what off his grass and property. One of the police officers obviously fed up with this behavior as well as the noise went over to the borrower and told him that he needed to shut up and slammed the car door. He then asked the neighbor if this  behavior was characteristic  of this man. The neighbor and the wife just looked at each other and nodded yes… I just cant believe this man and his behavior, I am still in awe of all of it.

The paramedics said that if she had fallen  onto the concrete instead of the grass she would have broken both wrists and god knows what else in the process. All things  considered she was lucky-it could have been way worse.

She ended up staying in the hospital of 4-5 days instead of the day and half  she was originally told due to an infection she developed in her wrist.

Now it is 1 month later and she is finally back to work. She is healing well I asked her how she felt about her career now (she is a full time  signing agent) and if she felt like giving it up…and she said no way. She says she loves her job and knew this was just something that happened. Kudos to her! She and DA have filed charges and he has 3 counts against him and there will be a civil suit as well. I hope he gets ALL that is coming to him….I say throw the book at him.

Now, of course the signing service that gave her the assignment wants to know why the loan wasn’t closed. Well get this; When she called in to tell them  what had happened from the hospital — the person on the other end of the line laughed and said “you could have come up with a better excuse than that”. So, in order to clear her name she had to send in the police report, hospital records etc….( and yes she did manage to call the day of the signing)

So, all of this leaves me with a few thoughts. I really feel that this could have been avoided if the loan officer had done his job. This is so often the case where the loan officer knows exactly what the numbers are way ahead of time but avoids sharing this information with the borrowers and we go out at the final hour when they know these borrowers are desperate and for the most part are stuck and cant turn back now, and they regrettably just sign. And we get stuck in middle — and in this case — pushed down a flight of stairs. Now some of you will disagree and put up a fuss but this is why when I call and confirm with the borrowers I ask them has the loan officer been in touch and have they gone over the figures with them. If the answer is yes then I ask them what are the numbers supposed to be. This way if the number con-inside with what I see, we are good. If not, I can alert the hiring party that we have a problem before I waste the borrowers time or MINE.  I can avoid problems at the table-situations like the one I just described to you here. (aLthough it is rare and the first time I have heard such of a thing happing it is now a reality that it is possible). This technique does not always work but it is sure worth a try. And it might save you some trouble. I have been doing it for years. Now I know some of you will chew my head off about this technique of mine but this is my business and I run it as I see fit-just as you will run yours as you see fit. But, remember this is for the most part why are economy is shot…to many lies and games being played in the refinance word, and we are usually abandoned and stuck in the middle.

Now, most of you know I preach about your worth and the fees that you charge — this story just reinforces my feeling that you need to be paid what you are worth. I know this is an extreme case but we stick out necks out every time we take an assignment. We NEVER know where our notary public assignments will take us or what we will have to deal with when we get there. We deal with bad attitudes, late documents, traffic, bad neighborhoods, filthy homes, terrible smells, pets, incompetence, etc., and sometimes bad people. So my point is you need to be paid what you are worth. If you continue accepting these low fees that they are offering nowadays not only do you hurt yourself you hurt all of us: the notary community as a whole…..Now in this case a higher fee would not have stopped his unthinkable behavior but I feel that because we deal with so much adversity in this business we need to have our pay more in line with our efforts and the things that we are subjected too. For me, without fair compensation this profession is just not worth the effort or trouble.

Until next time!! BE SAFE!!

Written by Carmen Towles

You might also like:

Part 2 of Notary is pushed of stairs – the sequel!

Power of Attorney at a nursing home

Why notaries don’t last

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September 12, 2011

Deceptive Identities – Companies that change their names

Companies that change their names
 
If you read the forums much, and you are advised to, you will have some idea of what is going on in the notarial world.  Signing agents are being low balled, not paid, strung along, and worse.  Some of the players or characters in this drama either change their company name, or transfer to another company, whose identity is unknown to the notaries as a group. This is very sneaky and deceptive, but the notaries are a fast group to catch on to scams and publish information on the forum.
 
Moving to a new company
From time to time, notaries will post about this phenominon.  An agent from a signing or title company of a particular name, will leave one company and start working for another company.  A notary, or more than one notary will find out, and post about it on the forum.  Believe me, if Jill at XYZ company didn’t pay you, then the fact she is working for a new outfit won’t make her pay you.  Of course Jill will give you the run around and say that it was out of her control, and that it was up to payroll or accounts payable.  How can you blame Jill for what was out of her hands?  My opinion, based on spiritual knowledge and common sense is that like and like attract.  If you are a screwball, you will be likely to work for screwballs. If you are honest, how long will you stick around with crooks once you figure out who they really are?  So, if the problem is in accounting, I think you are guilty by association.  What do you think? Additionally, how can I be sure that accounts payable calls the shots of who gets paid. In companies with ten or twenty people, it could be anyone. 
 
Changing company names
Sometimes companies will do business under one name, and then perplex everyone and pick a new name.  Nobody can figure out who they really are anymore. Notaries will tell endless stories on the forums, but there is always confusion, no matter who says what, or when.  I met someone by phone on the East coast who had a small signing outfit who wanted to change their name and enlarge their scope.  I told him to get a unique name, or keep the same name. Don’t fool around with names.  Names are how people know you and identify you.  If you pick the wrong name, you will be confused with crooks for the rest of your career and you will regret it.
 
Trading places?
Some companies have a similar name to other companies.  The only way to identify the company is by their town.  But, what happens when they move from Irvine to Simi Valley. Then, you completely lose track of who they are.  The confusion is unbearable.  You have to ask them if they “used to be” located in Irvine just to keep them straight.  With my luck, if I’m trying to figure out who a company is, I’ll see all of their various addresses, look them up on google, try to guess which years they were in which place, and then I will find out that they are out of business.
 
Similar names
How can you keep these companies straight?  I give up. It gets too confusing.
 
Notary Direct, & Notaries Direct
 
ASAP Processing, ASAP Settlement, ASAP Loan Docs, ASAP pro notary services & ASAP signing services,
 
Cal docs notary Vs. California notary and doc signers
 
California professional signing group, California signature service, California signing services
 
Central escrow & Central signing service
 
Doc Pro & Doc Pros
 
National Title & National titlenet
 
The bottom line
If a company has a confusing identity, just make sure you get their address.  The address proves who they are, unless they move around a lot.  I would be less inclined to trust a company that moved around too much.  Background check all companies on 123notary.com/S on your mobile phone and then you will know if they have a good track record.  A good history doesn’t guarantee you payment, but its ten times as safe as working for an unknown company!

Tweets:
(1) Some of the most infamous signing companies in the business changed their names. But, the notaries caught on!
(2) Some signing companies have almost an identical name to other ones. The only way to tell them apart is their address.

You might also like:

Business cards & registered business names
http://blog.123notary.com/?p=36

Business licenses & company names
http://blog.123notary.com/?p=742

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September 7, 2011

What goes WHERE in your notes?

We have close to 7000 notaries, and most of them have written a notes section.  I am always stressing that the length and quality of the notes section strongly effects how many calls you will get.  I recommend a few paragraphs of notes. Browsers want to compare notaries and read through many different profiles before choosing who they will call first. If you leave your notes blank, or only have a few choppy sounding lines of text, I assure you that you will get left behind.    But, there is more.  Experience is very important and should go on top.

What goes at the top?
The first sentence or two of your notes is visable on the search results, and strongly influences readers.  Their decision to click, or not to click is heavily based on the first two lines of notes you wrote, and whether or not you offer 24 hour service, or are certified by 123notary.com.  It’s that important!  If you have reviews will strongly effect how many clicks you get too!  People write about many things in their notes sections. They write about their equipment, their coverage areas, types of loans they are familiar with, and experience.  They might also write about professional memberships, jobs they did before they became a notary, and anything else they think will impress or move a potential client.  If you look at all of these various types of information, there is one that triggers a reaction in the reader most, and that is what separates you from the pack: experience.

Put your experience at the top
If you have a lot of experience, that is the single most important trait that a client looks for.  If you are on the white glove list for some well known large company, that makes a huge impression.  If some other notary covers twenty counties and has some great equipment, that means something, but it doesn’t make up for lost experience.  Any fool can purchase expensive equipment, but how many fools have signed 15,000 loans with a 99.9% error free track record?  Any nitwit can sign a Reverse Mortgage (this is valuable experience by the way), but how many nitwits are on the approved list for some major American Title agency and have 20 years of experience? All pertinent information has a value, but there is a hierarchy to which information is the most valuable, and you need to put the most critical selling information (experience) on the top of the list.

What comes next?  Credentials & memberships
3rd party credibility is key to getting work.  If you say you are good and write well, that counts for more than nothing, but not that much more than nothing. If someone else says you are good, that counts more.  People who are already certified by another agency claim that they don’t “need” 123notary certification, however, to get the credibility of the green certification icon you actually DO “need” our certification.  That is 3rd party credibility from an agency who has been very serious about the notary business for 11 years and has 6500 clients.  Having testimonials is another form of 3rd party credibility.  So, writing about your professional memberships and credentials means a lot, and that comes right after experience.

Coverage Areas
Coverage areas comes third ideally. You can write about where you service, and which areas cost extra.

Specialties is fourth
If you want to put specialties as 3rd instead of 4th, it would be about the same.  Telling the world what types of loans you are familiar with is very important.  If you have a long list of impressive types of loans, you might put it higher on the list just to make an impression. If your specialties are very run of the mill doing refinances and reverse mortgages, etc., then put it third or fourth on the list.

Equipment & Insurance
Equipment can really make a difference and set you apart from the rest of the locals.  However, it is not quite as important as the other things I mentioned unless you have a very impressive mobile office which makes you one in a thousand.  If you have slightly above average equipment, you can mention it at the bottom just to be thorough.  E&O insurance can be put in the equipment section.  If you have a million dollars of E&O, then maybe put it in the first line to knock people’s flip flops off.  If you have been background screened or listed with the BBB, that could go here too.

Other information
If you want to talk about identification, legal considerations, or your unwillingness to give legal advice, put it here.  Parting notes should come here at the bottom as well.  I usually discourage discussing details of your rate structure, but that would be good at the bottom as well.

Here are some interesting things people put in their notes that stood out.

Keep in mind that some of the individuals offering these services are attorneys.

Adoptions; Probate; Preparation of Wills; Trusts;  Movie set notarizations; Constructions loans; Foreclosures; Medical power of attorney.;  Car title Affidavits; Durable powers of attorney;  Time-Share docuements; Rental Property Agreements; e-signings; Inspections; Debt Consolidation;  Courthouses; prisons; hospitals; Balloon mortgages.

You might also like:

Notary Marketing 102 – Your Notes Section
http://blog.123notary.com/?p=19788

How to write a notes section if you have no experience
http://blog.123notary.com/?p=4173

Excerpts from great notes sections
http://blog.123notary.com/?p=1043

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August 19, 2011

Excerpts from Great Notes Sections

If you do my job, you will see hundreds and thousands of notes sections written by notaries.  Most are very dull and clunky sounding, but a few notaries have really out done themselves and written very classy and entertaining notes.  I have been meaining to write this for months, but there were so many other things to do!
 
Here is one I made up, but never published.
I am a notary public in Egg Harbor, NJ — and I moved here from Broome County, NY.  If my town ever gets hit by a hurricane, we’ll have to change the name to Omelette Harbor.  And Broome county will get swept off the map!
 
Here is one from a North Carolina Notary
I am a native New Yorker with Southern Charm.   When your closing is crucial, you can count on me to be there on time and conduct the signing just as you would, if you could.    (The notary who wrote this really is very patient and charming in real life. I have spoken with him on several occassions)
 
Here is an entertaining excerpt from a California notary
I have personally witnessed more than 4,500 “kitchen table” loan signings. My satisfied clients include individual borrowers, title companies, escrow companies, and nationwide notary signing services. You can rest assured that I have the know-how to seamlessly handle your important documents as well as your borrowers key questions professionally.
 
Here is one I pieced together
I am taking a sabbatical for the rest of the year.  Give me a call next year please! I’ll be available in October — just mark your calendar.

Here is a really professional sounding one from a California notary
Nine years as a notary and 25 years experience in mortgage banking as an Underwriter and Manager.  I am on the approved Notary list of several major Title companies, including First American and the Fidelity Family. Always on time and professional.
 
Here is an Illinois notary who doesn’t mess around
I have twelve years experience as an Illinois notary and signer doing refi’s, reverse, HELOC’s etc. Fees vary per job requirements, $65 to $250. Terms: Net 30 days, $25 late fee after 60 days, $50 collection fee after 90 days.
 
Very Impressive
I do Apostille Processing and I am a Fingerprinting expert, and a Notary / Certified Signing Agent. All of my work is 100% guaranteed – ReDo or Refund – Your Choice. A+ BBB rating. I offer twenty-four hour emergency service. My home is in Manhattan and can usually arrive within the hour. I’m Elite certified by 123notary.com and have E&O Insurance. My web site has genuinely useful information about Notary work, Apostille Processing, Embassy / Consular Legalization and Fingerprinting. I invite you to become one of my Key Clients.
 
Here is part of one from a Los Angeles Notary
For ten years I have served Los Angeles County notarizing: commercial and residential loans, reverse mortgages, first and second mortgages, refinances, helocs, medical records, foreign adoptions, power of attorney, and so on. Apostille, authentication and certification services are also available.
 
This one is a seasoned professional
Fidelity National Title & First American Approved Notary. Background Clearance updated annually. THE best of the best Notary Loan Signing Agents on the Central Coast of California for your client’s requirements, delivering professional, reliable, error free service to your valuable clients that guarantees an accurately signed loan, every time. Co-author “How to Become a Wildly Successful Loan Signing Agent”. * twenty-four hours seven days a week personal service. * Esigning certified; Emailed documents accepted for same day signing! Have laptop/aircard, will travel to your client. * Professional fully trained Signing Agent qualified in all types of loan closings, residential, commercial and reverse mortgage products. * Loan packages can be accepted in all formats. * Highly Competitive Rates. * Top Drawer Concierge Service! 25 years experience, trained to provide a white-glove service unsurpassed by any other mobile notary! I am a proud member of the California Mobile NSA Network!
 
Please also visit
 
Find a notary public in California 

Find a notary in Illinois

Paralysis Notary Service: Notary companies with funny names

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