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April 5, 2024

Mastering Notary Fee Negotiations with Title Companies

Filed under: Notary Fees & Pricing — Tags: — Tom Wilkins @ 12:00 am

Negotiating fees might sound like uncharted, murky waters, but for notary businesses and mobile notaries, the compass guides your finances toward prosperous shores. In a market where every penny counts, your ability to secure viable rates can be the difference between a flourishing enterprise and a struggle to stay afloat.

In this guide, we’re not just talking tips and theory — we’re equipping you with a strategic toolkit honed through real-world successes and tailored for the complexities of notary fee negotiations with title companies.

Understanding the Fee Landscape

Notary fees are your business’s heartbeat– the compensation for your time, expertise, and service. However, they are not cast in stone. The industry is defined by a fluid pricing structure influenced by various factors ranging from regional standards to the intricacy of the service requested.

Knowing your worth within this framework is essential. Researching the standard rates in your locality and understanding the nuances of why fees vary will prepare you for the negotiation table. Remember, knowledge is your greatest asset in this endeavor.

The Power of Negotiation

Negotiating your fees isn’t about greed; it’s about recognizing and asserting your value in each transaction. A successful negotiation means more money in your pocket and solidifies your reputation as a professional adept in fair business dealings.

Take the scenario of a mobile notary handling a high-stakes real estate transaction. By negotiating an extra fee for the emergency service, not only does she earn more, but she also demonstrates flexibility and dedication. The client is satisfied with the service, and the notary’s exceptional work becomes the benchmark for future engagements.

Crafting a Negotiation Strategy

Preparing for a negotiation is akin to preparing for battle. You must arm yourself with statistics, understand your leverage points, and anticipate the other party’s objections.

There are various approaches to this, one being a ‘value-focused negotiation.’ Instead of arguing for a fee reduction, you can present your case as an investment for the title company. Educate the company on how your expertise can save time, improve customer satisfaction, or reduce costs. You’re more likely to secure a favorable outcome by framing the negotiation for mutual benefit.

Overcoming Objections Gracefully

No negotiation is without its bumps. Common objections may relate to budget caps or perceived market standards. However, having a playbook of counterarguments ready is a savvy move.

For instance, if the title company raises concerns about high rates, you can steer the conversation back to quality over quantity. Share specific cases in which your robust service provided unparalleled value. It’s about steering the discussion away from a cost-centric conversation to one that highlights your service’s irreproachable quality and reliability.

Real-World Successes

Nothing speaks louder than a success story. We’ll share anecdotes of professionals who employed intelligent strategies to their advantage.

After analyzing their local market, one notary tailored service packages that addressed the common pain points of several title companies. By presenting these tailored packages as beneficial to the long-term relationship, the notary secured a substantial, recurring order at a fee higher than the market average.

Tools and Resources for Negotiation Excellence

Empower yourself with tools and resources offering market insights and best negotiation practices. Understanding the market will allow you to position your services competitively and craft compelling negotiation arguments.

Final Thoughts

Negotiating fees is both an art and a science. It requires meticulous preparation, a clear understanding of your value proposition, and the finesse to handle pushback with grace. This guide has set you on the path to becoming a notary who commands fees that align with the true worth of their services.

In the bustling notary landscape, your assertiveness in negotiating fees can be the beacon that directs clients toward your door. It’s time to shelve the doubts and start the conversation – your financial future is waiting.

Ready to take the first step towards a more lucrative notary business? Explore ways to create more demand for your notary services and the intricacies of notary network clientele expansion.

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April 7, 2021

I feel dehumanized by what I see everywhere

Filed under: General Stories — admin @ 5:53 am

I went to the supermarket today. I went late at night. After midnight if we want to be precise. I love Ralphs. They have almost everything I want. But, I had to use the automated check out which I don’t know how to use since they wanted to save money and fire all of their check out people. I couldn’t figure out how to use the machines. So, the girl (the one who they didn’t lay off) came to help. but, she would only help if I covered my nose with my facemask which causes mild suffocation due to my heart problem.

So, I felt dehumanized because I didn’t get the “human experience” checking out with a real human. And then dehumanized again by being suffocated when the human came. I told her that their goal is to fire all the humans and replace them with machines. She showed no reaction. Typical Los Angeles people.

Meanwhile, half of Honduras is trying to walk here to find work. By the time they get here they will find that there are no jobs for the citizens and any job they can do has been outsourced to a robot or to Malaysia.

When I walk down the street, I see people waiting for their take out with their heads at a 45% angle looking down at their iPhone like zombies — all wearing their dumb looking face masks even when they are not forced to. I think people like being zombies.

Meanwhile an acquaintance’s girlfriend took the vaccine as she was required to by her job. She is 26 and now bedridden and can hardly move due to excessive side effects. All I can say is — thank God she is being “Safe”. Because before she took the vaccine she had a one in a million chance of getting sick by some weird flu that at her age her body can definitely handle, but NOW, she is in excruciating pain and bedridden all in the name of safety. Brilliant. Where can I sign up? And of course, our trustworthy lamestream media reports all of the people who had adverse effects of the vaccine, right?

So, the insanity continues, and every day I ask myself if I really value being alive anymore… and what being alive really means.

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January 11, 2021

Travel fees if nothing gets signed

Filed under: Notary Fees & Pricing — admin @ 10:55 pm

It is common for Notaries to go to a job where the signer refuses to sign, or the job gets cancelled. What can the Notary charge for a travel fee since he/she/they didn’t “do” anything? The answer is that the most important aspect of this issue is not what you charge but what you explain over the phone. The client/signer needs to be painfully (the more pain the better) aware that the notary’s schedule is not for free and that they have to pay x amount of dollars even if nothing gets done as well as waiting time.

It is a generally prudent policy to get travel fees in cash at the door upon arrival before seeing the signer. This is because you need to be able to be impartial and have no beneficial or financial interest in a document being signed. If your $50 travel fees is contingent on Sammy signing the Affidavit, you will be tempted to notarize it even if the ID doesn’t match completely. As a Notary, you need to not be tempted to wiggle on state notary rules, and having your travel fee in your pocket puts the power and integrity back in your pocket. It’s hard to be integrous when money is at stake.

If someone gives you $40 travel fee which includes the first 20 minutes waiting time, and then keeps you waiting more than that, since you have the $40 in your pocket, you can demand cash for the next twenty minutes or threaten to walk. People will string you along in this line of work so it is important to keep the upper hand, or as Mrs. Meao likes to say — the upper paw!

The bottom line is that communication of signing fees over the phone before the signing is the most important solution to the travel fee issue. Fail to communicate — you might not get paid at all. So, communicate not only what the client will have to pay, but terms and conditions for what gets paid when and how much. Also, be careful with checks. Signers who cancel jobs sometimes bounce checks or stop payment. It happened to me after a very time consuming jail job. I bet Mrs. Meao would have something to say about that!

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See our “fees” category
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November 21, 2019

Should you meet a Notary at a coffee place?

Filed under: Business Tips — admin @ 5:51 am

Coffee places are a nice place to meet for a variety of reasons. You can meet friends, have a first date, a last date, or just hang out by yourself and browse your iPad while drinking frappachinos. Here are some reasons why coffee places are nice:

1. They are easy to find compared to finding the address of a residence in the dark.
2. They have easy parking normally
3. It is a comfortable atmosphere to talk to people or even sign papers.
4. They have really good espresso although I have mixed opinions about the biscottis.

Coffee places also offer neutrality. No, not gender neutrality (I think I’ve beaten that horse to death.) But, you can feel safe there as opposed to going to someone’s house at night. After all, what if they are in a bad neighborhood, or what if you are some paranoid woman who is afraid to go to someone’s house?

Also, if you have to wait for the other person to show up, a coffee house is a nice place to wait around. After all, you can have a latte while you waitte. I think I spelled wait wrong — but… what.. ever…. In theory, you could arrange appointments all day long and just hang out at that spot. It might get boring, but you would be on a first name basis with the various barristas.

So, go meet a Notary at a coffee spot and have a caffeinated notarization. Your signature might be a bit jittery, but that adds character to the signing.

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October 9, 2019

Maximum Notary fee $5, but the signing pays $200?

Filed under: Notary Fees & Pricing — admin @ 11:23 pm

Each state has a maximum notary fee per notary act or procedure. Some charge by the signature, Florida charges by the stamp if I’m not incorrect (better look that one up.)

But, if you are allowed $5 per signature, the signing has four signatures, but pays $200, then what? Are you breaking the law? Or are you being paid for mobile fees and supervising fees? The truth is that you are being paid for a bunch of responsibilities within your service:

Printing documents
Confirming an appointment
Supervising the signature and initialing of documents
Answering simple questions (perhaps)
Not answering questions you are not supposed to (unless you are a know-it-all who is looking for trouble)
Notarizing
Waiting while people read or have long conversations by phone with the Lender.
Getting the documents safely back where they belong
Availability for after service.

All of those combined definitely merit at least $125, don’t you think?

So, how do you document this in your journal? $5 per notary act. Two people x two notary acts per person is four lines in your journal each stating $5 for the notary fee. And then in the additional info section for the first notary act of the set, put down you got $180 travel / supervising fee for a loan signing. Then it is all documented just in case the IRS has any questions. Notary fees are not subject to self-employment tax but travel and supervising fees are. Look it up in the SE instructions.

But, what if you live in California and the Notary fee is $15, you have ten signatures, but the job only pays $100. You could charge $150 plus travel for that signing, but your Lender or signing company isn’t paying that. Just put whatever you want for the notary fee between zero and $15 per notarized signature in your journal. And do a reasonable estimate for what the travel and supervising fees should be — just estimate and try to be proportionate.

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Travel fees vs. Notary fees in your journal
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January 23, 2019

What are Mobile Notary Fees?

The states decide what a Notary can charge for Notary services, but few states have rules for what a Mobile Notary or Traveling Notary can charge for mobile services and waiting time.

Notaries in most states (NV & MD have restrictions I’ve heard) can charge whatever they want for Mobile Notary Fees. There are many factors that determine a Notary’s fees. I will list these factors below. Rates generally range from $20 to $50 for mobile fees plus notary fees which differ by the state.

Experience
Notaries with experience typically set their rates higher. The fee depends on how desperate or arrogant they are. Rates can really vary, so shop around. But, realize that getting the best rate is not always the best idea because knowledge and experience count. Also note, that years of experience rarely translate into knowledge. Most Notaries are show offs and typically brag about how many years they have been doing this job. But, when you drill them on knowledge, you might find out they have about the same knowledge as someone doing this for two years who reads Notary tutorials and handbooks regularly. A word to the wise!

Distance
Notaries charge for distance. Some calculate distance based on miles, while others focus more on how long it will take. Others charge by what county you are in or what particular area you are in. It will save you money if you find someone close.

Time of Day
If you hire a Notary during the day, there are more Notaries operating, and the price is lower. If you want a Notary to go to a hospital at 3am, you might be looking at paying double or triple the normal fee. Sometimes the Notaries who offer 24 hour service will yell at you and ask, “Why are you calling me so late? Do you have any idea what time it is?”

Type of Job
If the job is a document signing or loan signing the price will be more of a standard price. Most Notaries do loan signings for $70 to $110 unless they consider themselves to be fancy in which case the price would be $125 to $175. Hospital and Jail jobs cost more because there is more involved, more legal risk, more waiting time, and the clients are normally more difficult. Additionally, since fewer Notaries will do hospital and jail signings, the price by default goes up.

Printing
If the Notary needs to print or fax anything the price goes up.

Waiting Time
If you keep an experienced Notary waiting, they will normally want to get some sort of compensation for their time. Some have a set rate while others have a very foggy idea of what to do if you keep them waiting. Try to be prepared so you don’t keep anyone waiting.

Legal Advice
Please do not ask a Notary for legal advice. They are not authorized to give any, and you will not get good information from a notary about legal matters anyway unless they are an Attorney Notary. Ask an Attorney who is competent and specializes in whatever your question is.

Document Drafting
Ask an Attorney where to get your document drafted and what terms to put in it. Notaries should not help in drafting documents unless they are legally authorized to do so which is rare.

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If you overcharge — notary fines and penalties
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November 16, 2015

Should travel fees be flat?

Should anything be flat in the world of pricing?

Any notary who has a flat travel fee doesn’t understand that their time is not for free. Sure it is easier to have a flat notary travel fee, but what if a job is scheduled during rush hour, or is far away? You’ll spend all day long for a small travel fee. Keep in mind that most notaries on 123notary are loan signing agents and don’t do non-loan mobile notary work. However, if you want to do regular mobile notary work, there is cash to be made. No waiting for companies to send you checks, no invoicing, no fax backs, and no excuses!

It is easier when you have a flat travel fee for the first 20 miles, or some type of a radius. You could shorten the distance during rush hour to be more fair to yourself if you like. Or just keep it simple. I used to charge $35 travel fee and people would pay it. I learned that others would charge $50 and get it. Customers were desperate and would pay anything if you would just get there and do the job right away.

But, for longer commutes, many notaries don’t have a formula. Some have a mileage rate they stick to. Others just don’t have a plan. Mileage rates are good for highway driving, but not for in-town jobs. 30 miles in an urban area can easily take over an hour and wear down your brakes, while 50 miles on the highway can go by quickly.

In my opinion it’s easier to charge based on estimated time. Your formula will be complicated if you have separate rates based on how many miles, and then compensate if they are in a metro or on the highway, and then another adjustment if it is during rush hour. It is easier to say that the driving will take 75 minutes total for the round trip and that you will charge $50 for that. Your rates are up to you, but this is my suggestion.

Charge a fixed fee for the first 45 minutes of travel for your round trip.
Then charge extra for every additional estimated minute.
If you estimate wrong, then as my mechanic friends say, “eat it” meaning take the loss gracefully.

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November 3, 2015

When to ask for ID over the phone & fees at the door

Many Notaries just don’t learn to be business-like. You have to get burned a dozen or more times to snap out of it. If you do notarizations at a hospital or for the elderly, they rarely have a current ID. If they do, then they can’t find it. In general, when you do notarizations, you need to verify that the signer has ID. Unfortunately, if you do hospital jobs, the daughter will insist that mom has her ID. When you ask for them to read the ID number to you over the phone they quickly discover that they have no IDea where the ID is. Hmmm. Have them call you back with the serial number and most important — the expiration date. If the expiration date is from 1964 you will not be able to notarize — sorry!

Then, there are the hospital visits that end prematurely because the signer was just drugged by the nurse. It is not legal to notarize someone who doesn’t know which end is up. So, if you notarize for folks in hospitals, tell them that you will cancel the notarization if the signer is drugged or not able to communicate in an intelligent way (or hold a pen.) However, the party involved might not want to pay you after your 45 minute drive since you “didn’t do anything!” But, I drove here you exclaim!

Get your travel fees at the door. Explain when you book the appointment for a hospital, office or jail that you need your travel fee at the door and waiting time. People in Law Offices are never ready on time. They will hold you hostage for two hours without a second thought. They value their own time and not anyone else’s. In fact , their entire business model is based on making everyone else wait for them. So, make them pay for your time.

$40 to $80 travel fee at the door in cash. Sorry, but nine states have restrictions on travel fees which is not constitutional.
Jail and hospital jobs take longer by definition and should have a higher travel fee. Office and home visits are normally fast unless you are dealing with Attorneys who make you wait.
$20 waiting time the minute twenty minutes elapse, and every twenty minutes after before the signatures and ID’s are ready.
$? per signature depending on what your state allows.

So, you walk in the door. Before you see the signer, or any hospital rooms or jail cells you get your $40. Don’t pass go, don’t collect $200, rather, collect your $40 before you even go in the building. Then, you proceed to wherever you are lead. In a jail, you might have to fill out forms and wait in the waiting room. In a hospital you go up to the room and then there will be a twenty minute conversation about, “How are you feeling, and do you think you are up to sitting up?” The conversation always lasts for at least ten minutes before the topic of the Notary being there and please sit up and sign something starts. The Notary’s time is taken for granted at 90% of hospital Notary jobs which is why you charge a waiting fee. At $1 per minute people will either not hire you, or treat your time (and possibly you) with respect.

In the event that your prison inmate has been transferred, escaped, or is in lock down, you will be happy you got your $40 travel fee. For jails, I recommend charging $80 to $120 travel fee. You might get stood up, and there is a lot that can go wrong. Please read our blog’s other articles on jail signings to be a pro at dealing with cons!

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Fees at the door misunderstood on Facebook
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July 17, 2012

Fees at the door MISUNDERSTOOD on Facebook

Fees at the door MISUNDERSTOOD on facebook 

Tisk tisk: notaries on Facebook.  You mostly misunderstood my discussion question about getting fees at the door for signings to prevent beneficial interest. this discussion took place in Jan 2012. I was NOT talking about loan signings.  At Loan signings they pay you three or four months AFTER the signing if you are lucky, not in cash at the signing. It is very obvious that I was talking about doing a traveling notary job for an individual person.  The problem is that most of you depend solely on loan signings for your living when there are many jobs for individuals which you either don’t know how to handle or reject because you are not familiar with it.
 

A typical botched jail notary job
Let’s say you drive 45 minutes to a jail to meet the girlfriend of a criminal.  You meet her in the parking lot or in the front door of the jail.  Let’s say you don’t collect your travel fee of $50 at the door.  Let’s say that hypothetically you walk to the guard, fill out the forms, but lo and behold, the prisoner has been moved to another jail 90 miles away.  Then you say, may I have my travel fee please.  The girlfriend says, “BUT YOU DIDN’T DO ANYTHING”.  And then you say, “Sure I did, I drove 45 minutes, talked to you on the phone, walked in here, and now I have to drive 45 minutes back home, and also go to the gas station which takes more time and money.  Pay up!!!  You will get stiffed, because they will feel that they do not owe you if you didn’t quote unquote DO ANYTHING. 
 

Yet another hospital notary job
Let’s say you drive an hour to a hospital at 3am to accommodate some desperate people.  You don’t get your travel fee at the door in cash like I recommend.  You go upstairs with the signer’s son in law only to find that the signer is on morphene, fast asleep, and in no position to sign anything or even sit up.  You ask for your travel fee for your 2 hour round trip, and the son in law says, “Sorry, but I’ll pay you when you come back next time, I didn’t realize that the nurse drugged Shelly’s dad”.  You just got stiffed again.
 
This isn’t rocket science. If you work with the public, they will leave you high and dry if you don’t protect yourself.
 
3rd example… beneficial interest
Lets say you go to a notary job.  You do NOT collect travel fees up front. Let’s say that the signer’s name on their ID doesn’t match the name on the document enough for you to legally or ethically notarize them.  They say, “Oh come on — you are being unreasonable”.  They say they won’t pay you a penny unless you notarize the signer. They have you by the balls because you didn’t think ahead.  If you have the travel fee up front, then you are in control and will not be persuaded under duress to break the law so you can get your lousy fee!
 
Last example:  The law office.
You are called into a law office 10 minutes away. You are instructed to show up at 1pm for a signing. Your trip fee is $30 and your waiting time fee is $20 per half hour with the first ten minutes complementary.  Let’s say that you never collected your $30.  The attorney says they won’t be ready for another 10 minutes.  But, 10 becomes 20, and 20 becomes an hour, and then finally after 90 minutes, you finally do the signing, and then they pay you, but they won’t pay for the waiting time.  If you had gotten your $30 at the door, you could threaten to leave if they don’t pay the wait time up front for each 30 minute increment.  If you don’t have the trip fee, you have no leverage. This has happened half a dozen times to me in my notary career!

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Travel fees if nothing gets signed
http://blog.123notary.com/?p=22578

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January 20, 2011

Notary Starbucks – charging for waiting time while sipping Sumatra

Filed under: General Stories,Popular on Twitter — Tags: , — admin @ 12:42 am

Welcome to Notary Starbucks where Notaries go to meet clients, get caffeinated, and blend with others. When the check comes, they get to do the signing for a change. Choose from a wide selection of Notarial coffees and snacks. Additionally, this is the only type of Starbucks where tables have separate mini-wings that open up on the sides of tables to accommodate drinks, so they won’t spill on your documents if you tip them over! Better yet, you get to use the new Starbucks Notary App that gets your waiting time paid in advance! At regular Starbucks, you see writers with their laptops writing screenplays about superheroes that never sell. At Notary Starbucks, they write screenplays about notaries that never get paid.

We offer a Notary cake that is rectangular and has an imprint of a Notary Seal in the middle. Just don’t eat the cake after the expiration date imprinted in it! Try the molten Notary cake too. It has chocolate Notary seal ink in the middle! Below is a list of our coffee blend selections.

Antigua Affidavit Blend

Conforming Columbian Dark Roast

Arabian Acknowledgment

Subscribing Sumatra

Sulawesi Signature Whole Bean

Interest Only Italian Blend (Light Roast)

All strong enough to keep you awake while waiting for your client who’s had too much java to provide a signature that isn’t too shaky from all that caffeine.

But, Notaries don’t only go to their local Notary Starbucks to enjoy snacks, they meet their best clients there. They even had a new Starbucks App that would penalize clients from coming late to appointments where they would meet at Starbucks.

CLIENT: I’m almost there, but running late

NOTARY : No problem, you prepaid $25 waiting fee. You’re only halfway through that.

CLIENT: I thought that was the Notary fee.

NOTARY: Nope? My last client kept me waiting here for 30 minutes only to stand me up. That’s why I use “The Waiting App.” It’s $10 per signature, plus $10 travel fee for me to come here from home not to mention waiting time. You’re out $12.50 for keeping me waiting.

CLIENT: But, you didn’t do anything!

NOTARY: I wouldn’t call waiting for you not doing anything. Waiting for paint to dry – maybe. I came when I had other offers, and I sat here drinking Burundi Buydown with cream and sugar — too much sugar, I’ll never make that mistake again. This is time out of my day. You think I work for free?

CLIENT: But, you’re not working?

NOTARY: If I spent the entire day at Starbucks, “Not Working” I wouldn’t be able to afford my Murundi Mortgage, or my real Mortgage for that matter. I get paid for doing signatures, and if those people don’t want to show — they pay for my opportunity cost that I spent waiting — and sipping.

CLIENT: Sipping. You lazy bum. Don’t you have anything better to do?

NOTARY: As a matter of fact, I got an offer for an $80 signing while I was waiting for a late client. I turned him down since I got a down payment via the Starbucks Notary App.

CLIENT: Why of all the low-down.

NOTARY: Hey, you’re the one who can’t show up on time, not me buddy. Blame yourself.

CLIENT: I’ve decided not to come. I don’t like your attitude.

NOTARY: Great, I’ll call the $80 guy back. It’s only been two minutes. I’ll tell him I’ll be there in another two. Or have him meet me for a FHA French Roast right here at Notary Starbucks. In the meantime, I’m sort of trying to win the affection of a female Notary sitting next to me. Thanks a latte.

CLIENT: Fine — Bum!!!!

LADY NOTARY: I’m enjoying this Interest Only Italian Blend. They claim that if you drink it, you will enhance the interest of Notaries of the opposite sex.

NOTARY: It’s working. But, I have to go. The $80 guy wants me to show up at his house in 10 minutes. Send me a text. But, do you think I’ll get in trouble with the police?

LADY NOTARY: Why? For driving under the influence of that Subscribing Sumatra Frapaccino you had an hour ago? The high on that lasts for four hours. You might be driving all jerky, or irratically smash your seal into the document at your signing.

NOTARY: Nah, I’ll be fine.

LADY NOTARY: Oh yeah? Well, how many fingers am I holding up?

NOTARY: I can’t tell. Your fingers are shaking so much. It might be easier to meet ladies at a Notary bar rather than here. Everybody’s so jumpy and over caffeinated.

LADY NOTARY: Ya think? I’m not that bad compared to the lady who started out sipping sumatra which is a gateway coffee drink and then moved up to the crackaccino!

NOTARY: Good point. Gotta go! $80 is calling my name. Anyway, later. I’ve gotta Java now if you know what I mean!

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