December 2011 - Page 2 of 2 - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice -

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – Control Panel

December 3, 2011

Notarized Affidavits Information

Notarized Affidavits

There are many types of Affidavits that show up before notaries throughout the country. Commonly notarized Affidavits include: Affidavits of Citizenship, Affidavits of Support, Business Affidavits, Affidavit of Occupancy, Signature Affidavits, and Affidavit of Financial Status. The main thing to understand about Affidavits, is that they are normally notarized using a Jurat certificate. However, the notary is not allowed to choose or recommend a particular type of certificate for the signer or client. However, it is not a crime to say that people “usually” use a Jurat when doing this type of notarization as long as you clarify that you are not advising them. Affidavits normally contain sworn statements In any case, affidavits usually contain a sworn statement or a Jurat certificate which by definition contains a sworn statement.

The signer is supposed to sign in the presence of a notary, and then raise his/her/their right hand and swear under oath that they consider the contents of the document to be true and correct, and that they will abide by the conditions in the affidavit (if there are any). I am generalizing what the oath should be about. It is up to the notary to make up an Oath, so make something up that makes sense under the circumstances. What is an affiant? An affiant is the person who swears under oath to the contents of an Affidavit. Administer an Oath Just for the record, a notary is a person who is in charge of various notary acts including administering an Oath. You might also use the word “give” in association with giving an oath, although it is more normal to use the term “administer”.

Sample Oath for a Notarized Affidavit
Q. Do you solemnly swear that the contents of this document are true and correct, and that you agree to abide by the terms in this Affidavit?
A. I do.

Where can I find a notary to notarize an affidavit?
Just visit the advanced search page of and you can find many choices of notaries in your area anywhere in the United States.


You might also like:

See our string on Affidavits

Oaths — how Notaries completely screw them up

Affidavit of Support

The Signature Name Affidavit

Airline Meals vs. Oaths & Affirmations



New York Notary income is the highest!

New York Notary Income is one of the highest in the country. 

Notary Public NYC:
If you can make it here, you can make it anywhere.
There is a lot of truth to this statement, especially in the notary profession.  Manhattan notaries are the best educated and most aggressive in the nation.  The notary with the most reviews on his profile is a New York Notary Public in NYC. The notary with the highest amount of clicks is also an NYC Notary Public (the same person by chance).  It is not a coincidence that the notary with the most reviews also gets the most clicks and the most jobs.  If you don’t have reviews, nobody wants to hire you, so the jobs go to people who are already getting the most jobs. It’s feast or famine and the notaries in NYC understand this. 
Notary Public New York: More elite certified notaries.
If you look on our NYC Notary search results, you will see more elite certified members than on any other page in the country.  There seems to be a greater drive to excel in Manhattan than anywhere else in the world.  Manhattan is a place where you have to fight just to cross the street, so trying harder is just a part of life for NYC notaries.  Life is a jungle over there.
More clicks
Notaries in Manhattan are getting more than triple the national average for clicks per capita.  If you are in Iowa and not getting enough jobs, consider moving to Manhattan. There is a lot of work to go around there.  Surprisingly, there are fewer notaries per capita in New York City than in most other cities.  I am not sure why this is.  Getting around by car is harder in New York City than in any other metro area, and that might be part of the reason.  But, you can take a cab to your notary appointment or take the subway — it’s not a crime.  Just put some mace in your notary carry all bag, you might need it if you go out at night!
$2 per signature, how do you make money?
If you are efficient and fast, $2 per signature is not bad. Just make sure your clients don’t ramble and just produce a document and an ID and are ready to sign your journal. $2 is not enough to listen to someone’s life story.  Fortunately for the notaries in NYC, New Yorkers talk faster (more words per minute) than other parts of the country, and have less time to jabber, so the process should be quick unless you get someone retired.  But, you can make a mint in travel fees. There is no restriction on travel fees, so if someone will pay you $60 to go to their office, and $120 to go to a jail, then do it.  Reliable notaries are worth this fee to many, and you will get many repeat clients.

Please also visit:

How much should a mobile notary get paid?

How much pay do you merit as a signing agent?

Notary Public NYC search results page

New York State Notary search results page


December 2, 2011

Contact information for state notary divisions 2011 & 2012

Contact information for state notary divisions.
We already have a page on with contact information for all notary divisions in all states plus Washington DC. However, we noticed that the information keeps changing, and it is hard to keep up with my webmasters to keep the changes up to date.  So, the beauty of blogging is that I can edit information when I want, or create a new list altogether!  So, here is my late 2011 list of notary divisions with current web addresses, etc.
Alabama Secretary of State
State Capitol Building – Suite S-105
600 Dexter Avenue
Montgomery, AL 36103

Alaska Lieutenant Governor
There is no training or testing at this time – however a training course is recommended.
Arizona Department of State – Office of the Secretary of State
(602) 542-4285
Capitol Executive Tower, 7th Floor
1700 West Washington Street
Phoenix, AZ 85007-2888
Arkansas Secretary of State Notary Public Division
State Capitol, RM 256
Little Rock, AR 72201

California Secretary of State Notary Division
(916) 653-3595
1500 11th Street, 2nd Floor
Sacramento, CA 95814

Colorado Secretary of State
303-894-2200 & press 2
Colorado Department of State
1700 Broadway
Denver, CO 80290
Connecticut Secretary of the State
30 Trinity Street, Hartford, CT 06106

Delaware – State of Delaware Notary Public
District of Columbia: Office of the Secretary
Washington DC Office of Notary Commissions and Authentications,a,1207,q,522462,osNav,%7C31374%7C.asp
(202) 727-3117
441 4th Street, NW
Room 810S
Washington, DC 20001
Florida Department of State Division of Corporations Apostille Certification
(850) 488-7146
P.O. Box 6800
Tallahassee, FL 32314-6800
Georgia Secretary of State Notary Public & Document Certification
(404) 327-6023
1875 Century Boulevard
Suite 100
Atlanta, Georgia 30345

Hawaii Department of the Attorney General: Notaries Public
(808) 586-1218
425 Queen Street
Honolulu, Hawaii 96813
Hours of Operation: 7:45am to 12:00pm Monday to Friday
Idaho Secretary of State: Notaries, Apostilles and Authentications
(208) 332-2810
Secretary of State
PO Box 83720
450 N 4th Street
Boise ID 83720-0080
Illinois Secretary of State Notary Division
1-800 252-8980
213 State Capitol
Springfield, IL 62756
Indiana Secretary of State Business Services Division: Notary
302 W. Washington Street Room E018
Indianapolis, IN 46204
Iowa Secretary of State
1007 East Grand Avenue
Room 105, State Capitol
Des Moines, IA 50319

Kansas: State of Kansas Office of the Secretary of State
(785) 296-4564
Kansas Secretary of State
Memorial Hall, 1st Floor
120 SW 10th Avenue
Topeka, KS 66612-1594

Kentucky Secretary of State Administrative Services: Overview of Notaries
(502) 564-3490
Office of the Secretary of State
Notary Branch
PO Box 821
700 Capital Avenue, Suite 158
Frankfort, KY  40601
Louisiana Secretary of State: Louisiana Notary Division
8585 Archives Ave.
Baton Rouge, LA 70809

Maine Department of the Secretary of State Bureau of Corporations, Elections & Commissions
Burton Cross Building
111 Sewall St., 4th Floor
Maryland Office of the Secretary of State: Maryland Notary Division
16 Francis Street,
Annapolis, MD 21401
Massachusetts Secretary of the Commonwealth Public Records Division: Notary Public Information
617-727-2832 of the Commonwealth
Public Records Division
McCormack Building, Room 1719
One Ashburton Place
Boston, MA 02108

Michigan Department of State: Notary & Document Certification,4670,7-127-15049-25634–,00.html
(888) 767-6424
Michigan Department of State,
Lansing, MI 48918
Minnesota Secretary of State Notary Division
60 Empire Drive, Suite 100
St Paul, MN  55103
Mississippi Secretary of State Business Services: Notary Public
Sorry, but there was no contact information on their site!
Missouri Secretary of State Business Services: Notary Public
(573) 751-4936
600 West Main Street
Jefferson City, MO 65101
Montana Notary Division
(406) 444-5379
1236 6th Avenue
Helena, MT 59601

Nebraska Secretary of State Business Services: Notary Public
(402) 471-2558
State Capitol, Room 1301,
Lincoln, NE 68509

New Hampshire Secretary of State Notary Public Division
State House Room 204, 
Concord, NH 03301
New Jersey Secretary of the Treasury: Notary Public
Division of Revenue, Notary Public Unit ,
PO Box 452,
Trenton, NJ 08646
New Mexico Secretary of State Notary Division
Secretary of State,
State Capitol North, Suite 300,
Santa Fe, New Mexico 87501

New York Department of State
(518) 474-4429
Department of State, Albany Location:
One Commerce Plaza, 99 Washington Ave
Albany, NY 12231-0001
North Carolina Notary Division
North Carolina Department of the Secretary of State
P.O. Box 29626
Raleigh, North Carolina 27626-0626

North Dakota Notary Division
Secretary of State
State of North Dakota
600 E Boulevard Ave Dept 108, 1st Floor
Bismarck ND 58505-0500
Ohio Notary Division
Ohio Secretary of State
180 E. Broad St., Suite 103
Columbus, OH 43215

Oklahoma Notary Division
Notary Public services
Secretary of State
2300 N. Lincoln Blvd, Room 101
Oklahoma City, OK 73105-4897
Oregon Notary Division
Public Service Building 255 Capitol Street NE Suite 151
Salem, Oregon 
Bureau of Commissions, Elections and Legislation
Division of Legislation and Notaries
210 North Office Building
Harrisburg, PA 17120

Rhode Island Notary Division
148 West River Street
Providence, RI 02904-2615
South Carolina Notary Division
1205 Pendleton Street Suite 525
Columbia, SC 29201
South Dakota Notary Division
Tennessee Notary Division
Division of Business Services
312 Rosa L. Parks Avenue, Snodgrass Tower, 6th Floor
Nashville, TN 37243

Texas Notary Division
Secretary of State, Notary Public Unit, P.O. Box 13375,
Austin, Texas 78711-3375
Utah Notary Division
Utah State Capitol, Notary Office, Suite 220,
Salt Lake City, UT 84114
Vermont Notary Division
Secretary’s Office
128 State Street
Montpelier, VT  05633-1101

Virginia Notary Division
Jennifer Crown, Notary Director
Office of the Secretary of the Commonwealth
P.O. Box 1795
Richmond, Virginia 23218-1795

Washington State Notary Division
405 Black Lake Blvd SW
Olympia, WA 98502

West Virginia Notary Division
Wisconsin Notary Division
608-266-8888, then press 3
The Office of the Secretary of State
P.O. Box 7848
Madison, WI 53707 – 7848

Wyoming Notary Division
State Capitol Building
200 West 24th Street
Cheyenne, WY 82002-0020


How do you let people know you are a notary?

Filed under: Marketing Articles — Tags: , — admin @ 6:15 am

How do you get the word out that you are a notary public? 

Notaries get their work from advertising in the yellow pages, online, word of mouth, networking, and from people you know or work with.  So, how do you get the word out that you are a notary and want to offer your services to others?
Pass out the cards!
You can walk around your neighborhood and pass out business cards to people in neighboring businesses. They will like the fact that they recognize you and that you are walking distance.  They might receive regular inquiries from walk-ins that need a notary public, and now, they will know where to refer those people!
Nursing homes are a great place!
Once again, pass out your business cards to the relatives of the patients at convelescent homes.  They will need you sooner than you think. Give the staff your card too.
Jails and bailbonds people need notaries too!
The people in the waiting rooms of jails might need a notary public faster than you can say, “lockdown”.  Bailbonds people generally have their own in-house notary, but they are out sick or quit from time to time.
Advertise online is a great place to advertise your mobile notary services. We train people how to get into this line of work. It is not hard to get in if you are serious!
Yellow pages
This is expensive, but if you are serious about getting mobile notary work, a yellow page ad could get you business for years to come. People tend to keep these books around for years.  Online yellow pages sometimes work and sometimes don’t.  You really have to try these yellow pages one by one to see what works and what doesn’t.

You might also like:

Business cards for mobile notaries – what to put on them, who to give them to, etc.

Everything you need to know about notary advertising

What tasks can you do which are worth $1000 per minute?


How much can a notary charge in 2014 / 2015?

How much can a notary charge for a …

Q. How much can a notary charge for a witness signature?
A. The notary can charge whatever your state’s maximum notary fee is if you are notarizing a signature of a witness. Please visit our find a notary page, and then look up your state.

Q. How much can a notary charge for travel?
A. Most states allow a notary to charge whatever the client will pay for travel, but a handful of states have travel fee restrictions such as New Hampshire, Arizona, and a few other states. Please visit

Q. How much can a notary charge for a copy of a journal entry?
A. In California, 30 cents per journal entry. However please visit the state notary division website of the state in question for a state specific answers. This type of notary act does not have a fixed fee in most states by the way! Californians are lucky that they get to capitalize on this rare opportunity!

Q. How much can I charge to notarize for an inmate? How much to charge for notary services in Jail?
A. The actual fee for the notarizations is whatever your state maximum fees are. However, travel fees and waiting time fees are whatever you and your client agree on unless you are in a state that has travel fee restrictions.

Q. How much should a notary charge for swearing in a witness or a signer?
A. Most states have a set fee for administering an Oath… you can charge that fee.

Q. What is the maximum fee a notary can charge for an Acknowledgment in 2014 or 2015?
A. Please consult our find a notary page and then look up your state

Q. What is the maximum fee a notary can charge for a Jurat in 2013, 2014 or 2015?
A. Please consult our find a notary page and then look up your state

Q. What is the maximum charge for a notary in my state?
A. The fee depends on the notary act, so please look your state up on our find a notary page on 123notary.

Note to readers
This blog entry was written in 2011, but modified in 2013 & 2014. Prices in 2015 & 2016 should be the same as in 2014 in most states. Find a great notary on 123notary!

(1) How much can a notary charge for Travel, Copies of journal entries, Witness signatures & more!
(2) How much can a notary charge for an Acknowledgment, Jurat, or notarizing an inmate?

You might also like:

What does a notary charge in 2013?

Q & A about various notary fees in 2013

Identification requirements for being notarized

Read blogs about California Notary issues!


December 1, 2011

Best excuses why a signing company didn’t pay their notary

Filed under: Tips for Getting Paid — Tags: , — admin @ 2:34 am

Top excuses why a signing company doesn’t pay the notary 

After looking through my list of signing companies today, I saw that the majority had more negative reviews than positive ones.  It is a shame.  Please do your homework BEFORE you accept a job from any of these characters.  However, if you ever want to start a signing company of your own, and string notaries along, you need to learn the ropes.  Here are some basic stringing along techniques.  If you follow these techniques to a tee, then I can almost guarantee you that you will get in trouble with the BBB, the FBI, ripoffreport, perhaps even the district attorney and even the Secretary of State if you are lucky! Additionally, you will win the grand prize of having everyone hate you, creating the worst possible karma imaginable,  and going out of business for sure which is the goal of 90% of signing companies – or so the evidence makes it seem.
Excuses for not paying notaries
1.  We pay the second Friday of each month… that Friday hasn’t come yet.
2.  Oh, sorry, my accountant is out sick this week (and probably every week)
3.  My Quickbooks keeps crashing
4.  My brother deleted the email you sent asking for payment
5.  My apologies, I lost your fax invoice… and the one before that… and the one two weeks ago on Thursday too (oops!)
6.  The check was sent out three days ago… check your mailbox
7.  Sorry, the loan never funded, so I can’t pay you
8.  Sorry, I’m not in charge of payment, please talk to Marsha (who never answers the phone or emails by the way)
9.  Sorry, but you made a mistake on the HUD-1, and we are telling you now!
10. Sorry, but we took over for XYZ company, and our new name is ZYX, and we can’t assume responsibility for their business with you.
11. We sent the check and here is the check number (a number which doesn’t exist)
12. You never sent us an invoice!
13.  Oh, sorry, did the check we sent you bounce?
14. Sorry, the check must have gotten lost in the postal system.  Maybe it’s because of their pay cuts!
15.  Sorry, checks are being sent out late, we are experiencing a “temporary” cash flow issue.
16.  We pay 60 days after the closing (take your chances!)
17. We are having a hard time getting in touch with the accounting department!
18.  Sorry, our phone is disconnected!!!
19. We can’t pay you until we get paid!
20.  Sorry, we don’t have a copy of your W-9 in our files! (even though you faxed it six times)
21.  Conversations always begin with – I have the easiest job for you today — but then it’s not so easy to collect on it.
22.  Sorry we were rude to you on the phone!
23.  Sorry, but the title company refuses to pay for second visits, even though it was because the documents weren’t drawn correctly the first time!
24.  The check will go out in the “next batch”.
25.  I am owed more than $100,000 and am paying as fast as I can.
26.  You were supposed to collect from the borrower for this signing — that was the arrangement (even though we didn’t tell you beforehand, and even though the borrower’s settlement statement shows a $175 fee for notary on it that already was paid.)
27.  You will get an answer in 10 business days!
28. It takes 3 months for the loan to fund.
29.  Please call back in five weeks because we have a “change in our system”
30.  An “email” will be sent to accounting
31.  Sorry, you must have been faxing to Gary… Gary is no longer with us.  I am the new contact person… just fax me your invoices for the $600 we owe you… It will get paid right away… I promise!!!
32. Sorry, we can’t pay the whole thing, we’ll send a partial payment!
33.  Please hold…….
34.  The check is in the mail…
35. Sorry, we didn’t have your current mailing address!
A third notary told some great stories.  He heard from R&R that they thought the check was in the mail.  The next excuse was that their Quickbooks crashed.  The manager’s brother deleted his email, and they kept losing incoming faxes.  Boy… I should write a book of excuses why signing companies can’t pay their notaries.
I have also learned that you can get convicted of wire fraud for engaging in crime via the internet! 941 18 U.S.C. 1343
Tell us your favorite (or least favorite) excuses.  It makes for good conversation.  If you RESEARCH your companies before you work for them, you won’t ever hear these type of excuses to begin with!

You might also like:

Notary Marketing 102 guide to getting paid


Can a Georgia notary notarize a Florida property document?

Can a Georgia notary notarize a Florida property document?

Loan signings are common across the United States.  Any notary in any state can notarize almost any document within the confines of their state, but the document can be from out of state, or out of the country.  Notaries should refrain from notarizing copies of vital records, and Wills are generally avoided in many states as well.  Just as long as a Georgia Notary has their two feet in Georgia, it is okay to notarize a Florida document, or a loan signing for a property in Florida. 
Non-attorney Georgia Notaries are prohibited from doing loan signings for properties in Georgia, but, I don’t know any restriction for them as far as notarizing loan documents (packages that generally include Deeds of Trust, Mortgages, Grant Deeds, Quit Claim Deeds, Notes, Notice of Right to Cancel, etc.) that are from Florida, or some other state.
A Florida notary can also notarize documents that are to be recorded out of state.
One critical piece of information is that the county recorder in the state that a document is going to be recorded — have standards.  They might insist on their state’s notary wording to be on the notary certificate.  They can reject a document if the notary wording is not up to their standards, or if there is a smudgy seal, etc.  That is the job of the person who prepares the documents, and not the responsibility of the notary. A Georgia notary public, or any notary for that matter is allowed to make legal decisions for their clients which includes what type of wording to use, document drafting, or choosing the type of notarization to do, i.e. acknowledgment, jurat, protest, etc.

You might also like:

Letter to Florida Notary Division

Unauthorized practice of law in the notary profession

13 ways to get sued as a notary

« Newer Posts