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February 7, 2017

Notary Wording

Notary Wording Varies from State to State
There is no official American Notary wording. Notary verbiage differs from state to state, and varies based on what type of Notary act you are having done. There are various common types of notarizations such as Acknowledged signatures, Jurats, Oaths and Affirmations. The vast majority of notarizations are Acknowledgments whose wording states that the signer appeared before the Notary, was positively identified, and signed the document.

Notary Certificates — what type of wording is included.
Your typical Acknowledgment or Jurat Certificate will include several sections with wording.

1. Venue
The venue states the state and county where the notarization is taking place. Please note that the Notary is not always commissioned in the county where the notarization is taking place. So, if you are in Orange county, but the Notary is from San Diego, please make sure they put the venue county based on where the notarization is taking place, and not where they live.

2. Boiler Plate Wording
The main body of the text could be worded in an infinite variety of ways, but normally state the date of the signing, name of the signer, the name of the Notary, the fact that the signer appeared before the Notary, the fact that the signer signed the document, and if an Oath was included (Jurats by definition have Oaths) then the fact that the signer swore before the Notary. The verbiage “subscribed and sworn to before me this (date)” is commonly used in many states especially in New York where the cabbies enjoy the swearing part more than any other part of the Notarization.

3. The Signature Section
The bottom of the notary wording or notary verbiage has room for the Notary’s seal which might mean their signature or their official notary stamp. In most states the Notary signs and stamps, or might even emboss with a non-inked embosser as a secondary form of stamp.

Types of Acknowledgments
Normally, when people want to be Notarized, they ask the Notary if they can notarize a Jurat for them. In actuality, most Notarizations are for Acknowlegments. Normally people can use an All Purpose Acknowledgment, but in Ohio, there is such thing as a Corporate Acknowledgment and Attorney in Fact Acknowledgment.

Where Can You Find Your State’s Wording?
If you visit our find a notary page, you can click on your state and find current notary wording for your state. Or Google your states notary wording. Example: “California Acknowledgment Wording.”

Sample California Jurat Verbiage

State of California
County of Lake

Subscribed and sworn to (or affirmed) before me on this 5th day of January, 2017, by Jedadiah Goldminer, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.



Loose Certificates
Many documents have preprinted notary wording on them. However, it is legal to attach a loose certificate form using a staple. NNA is a great source for Notary certificate pads such as Acknowledgment Certificates, Jurat Certificates, and even Copy Certification by Document Custodian if you want to get fancy.

Filling out the Forms
It is common on Notary certificate forms to have sections where there is he/she/they or signature(s). You have to cross out the non-applicable word(s). If you are Notarizing a woman, cross out the he and the they and the (s). If you are notarizing a man and a woman in the same notary act, cross out the he and the she, but keep the (s). If you are notarizing a man who used to be a women — your guess is as good as mine — good luck, you’ll need it.

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January 9, 2015

The Scrabble Signing

Filed under: Humorous Posts — Tags: , , — admin @ 2:54 am

The Scrabble Signing

It all started out seeming like a regular signing. The notary was to go out to the Jones’ to do a typical Refinance signing. The family seemed nice when the Notary called to confirm. The notary arrived at the appointed time for an evening signing. At 7pm, the Notary knocked on the door. Mr. Jones let him in. They sat down at the dining room table. It was all very normal — except.

The Jones’ had begun a Scrabble game. They were very adament about their games and took it all very seriously. They notary suggested that they put their game on another table so that they could concentrate on the loan.

NOTARY: Can we put that Scrabble game somewhere else so that we can concentrate on the loan?

Mr. JONES: Oh no. We want to leave it right here. It won’t cause a problem.

NOTARY: Fine. Let’s begin. The first document to be signed is the Deed of Trust. It has your loan amount, the address of the lender, your address, and it needs to be initialed on all pages.

Mrs. JONES: I have a U, an N, and two E’s. What can I make with that.

NOTARY: Maybe you should look at the signature section of the Deed instead of your silly game!

Mr. JONES: I will have you know that we take Scrabble as seriously as a life & death situation.

NOTARY: Well, if we make a mistake on this loan because you were spelling Scrabble, you might be out on the street which will put you in an actual life &…

Mrs. JONES: Wonderful! Harry made the word Vase, and I can add my letters to make that silly Notary word you have there in the Certificate section. I can’t even pronounce it.

NOTARY: Venue!

Mrs. JONES: Too bad nothing falls on a double letter score.

NOTARY: I guess venue is at a bad venue!

Mrs. JONES: Oh, very clever. Harry, I like this Notary! We should invite him over for tea sometime.

NOTARY: Now, the next document is The Note. It is not a notarized document. You can see your prepayment penalty here. I can’t discuss it since I’m not an Attorney or a Mortgage Broker, but you can read it for yourself.

Mr. JONES: That’s fines

NOTARY: You mean that’s fine?

Mr. JONES: No, I just made the word “fines.” If you do anything illegal during this signing, your commission could be revoked, suspended, terminated, or you could be subjected to “fines.”

Mrs. JONES: Not now Harry, because we are running out of T.I.M.E. with a double letter score for the “M.”

NOTARY: Vanna, can I buy a vowel? The next document is the Truth in Lending. This lists your APR, and when your payments are due.

Mr. JONES: (Looking at his APR) Damn it!

NOTARY: Is the APR too high? Would you like to hear the technical reason why it is higher than your rate due to the fact that it incorporates fees and other closing costs into its calculation?

Mr. Jones: No! There are six spaces between the F and the T and I can’t squeeze my word in there!

Mrs. JONES: Well what do you have? This is a friendly game. We play for fun, and not to win, although it’s fun to win, especially if a wager is involved!

NOTARY: I’ve never had a signing like this before. Our next document is the Occupancy Affidavit.

Mr. Jones: Speak of the devil. So, it does have two F’s after all — SCRABBLE! I have an A, F, I, D, A, V, I, and combined with the F in Fine and the T in time which have exactly six spaces between them, I can make my word and use all seven of my letters! I originally thought that Affidavit only had one F, which would have made it impossible for me to make my word. But, thank God the next document was the Occupancy Affidavit. You saved the game Mr. Notary! How can I thank you?

NOTARY: You can thank me by finishing signing so we can get out of here.


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November 6, 2013

What is a Venue in a Notary Certificate?

What is a Venue in a Notary Certificate?

Venue is a word more commonly used in England or India. The only situation I hear it used commonly in an American context is in the Notary world. The venue is a section of any type of notary certificate. Notary certificates might include Notary Acknowledgment Certificates, Notary Jurat Certificates, and there are a few other less common or antiquated types of certificates as well.

Here is a sample Venue:

State of California
County of _____________

The name of the county is typically left blank, and up to the notary to fill in. Some lenders pre-fill the name of the county. That can sometimes be a problem if the notary is not going to sign in that particular county. Sometimes signings are moved to alternate locations in other counties.

One bizarre and interesting case happened to me many years ago, where the notary certificate represented a husband and wife signing the same document, on the same day (you can’t use the same certificate if they signed on different days), a few hours apart, but in neighboring counties. I got the husband’s signature, drove an hour, got the wife’s signature, and then made my way to Fedex-Kinkos to drop off the package.

A venue simply means a place, or more specifically, a place where an event is to take place, such as a party, a meeting, or a notary act! To my knowledge, a venue be printed on all notary certificates in all states. The only types of notary acts that don’t use a venue would include Oaths and Affirmations (if done as separate notary acts) since they don’t have any paperwork (unless they are part of a Jurat, or swearing in witnesses, etc.)