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December 9, 2018

Venue — Definition

What is a venue in a notarial context?
The venue is a place in a notarial certificate where the state and county (or parish, burrough, or unincorporated city) are documented. This typically appears at or near the top of a Notary certificate or the top of the Notary wording embedded in a document.

State and county of venue
The state and county that should be recorded would be the state and county where the notarization took place and NOT where you reside, and not the county where the notary is commissioned. Sometimes you might not know what county you are in, so please find a way to look it up as this is a legal matter.

Where are venues used?
Venues show up on Notarial certificates (notary certificates) such as Acknowledgments, Jurats, Proof of Execution, etc. The venue is normally left blank and for the Notary Public to fill in. You might see:

State of _______
County of ________
and an “s.s.” somewhere in the venue section as well.

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Venue and notary
When dealing with a venue on an acknowledgment statement, what shoudl the notary list in the blanks.

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You might also like:

One signing two venues?
http://blog.123notary.com/?p=17047

What is a venue in a Notary certificate?
http://blog.123notary.com/?p=8454

Venues explained in the 30 point course
http://blog.123notary.com/?p=14514

Venue — legal definition
https://dictionary.law.com/Default.aspx?selected=2216

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February 7, 2017

Notary Wording

Notary Wording Varies from State to State
There is no official American Notary wording. Notary verbiage differs from state to state, and varies based on what type of Notary act you are having done. There are various common types of notarizations such as Acknowledged signatures, Jurats, Oaths and Affirmations. The vast majority of notarizations are Acknowledgments whose wording states that the signer appeared before the Notary, was positively identified, and signed the document.

Notary Certificates — what type of wording is included.
Your typical Acknowledgment or Jurat Certificate will include several sections with wording.

1. Venue
The venue states the state and county where the notarization is taking place. Please note that the Notary is not always commissioned in the county where the notarization is taking place. So, if you are in Orange county, but the Notary is from San Diego, please make sure they put the venue county based on where the notarization is taking place, and not where they live.

2. Boiler Plate Wording
The main body of the text could be worded in an infinite variety of ways, but normally state the date of the signing, name of the signer, the name of the Notary, the fact that the signer appeared before the Notary, the fact that the signer signed the document, and if an Oath was included (Jurats by definition have Oaths) then the fact that the signer swore before the Notary. The verbiage “subscribed and sworn to before me this (date)” is commonly used in many states especially in New York where the cabbies enjoy the swearing part more than any other part of the Notarization.

3. The Signature Section
The bottom of the notary wording or notary verbiage has room for the Notary’s seal which might mean their signature or their official notary stamp. In most states the Notary signs and stamps, or might even emboss with a non-inked embosser as a secondary form of stamp.

Types of Acknowledgments
Normally, when people want to be Notarized, they ask the Notary if they can notarize a Jurat for them. In actuality, most Notarizations are for Acknowlegments. Normally people can use an All Purpose Acknowledgment, but in Ohio, there is such thing as a Corporate Acknowledgment and Attorney in Fact Acknowledgment.

Where Can You Find Your State’s Wording?
If you visit our find a notary page, you can click on your state and find current notary wording for your state. Or Google your states notary wording. Example: “California Acknowledgment Wording.”

Sample California Jurat Verbiage

State of California
County of Lake

Subscribed and sworn to (or affirmed) before me on this 5th day of January, 2017, by Jedadiah Goldminer, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

(Seal)

Signature_______________________

Loose Certificates
Many documents have preprinted notary wording on them. However, it is legal to attach a loose certificate form using a staple. NNA is a great source for Notary certificate pads such as Acknowledgment Certificates, Jurat Certificates, and even Copy Certification by Document Custodian if you want to get fancy.

Filling out the Forms
It is common on Notary certificate forms to have sections where there is he/she/they or signature(s). You have to cross out the non-applicable word(s). If you are Notarizing a woman, cross out the he and the they and the (s). If you are notarizing a man and a woman in the same notary act, cross out the he and the she, but keep the (s). If you are notarizing a man who used to be a women — your guess is as good as mine — good luck, you’ll need it.

You might also like:

Notary Boiler Plate Wording
http://blog.123notary.com/?p=2432

Notary Certificates, Notary Wording & Notary Verbiage
http://blog.123notary.com/?p=1834

We caught a bunch of frauds using Notary Verbiage
http://blog.123notary.com/?tag=notary-verbiage

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November 6, 2013

What is a Venue in a Notary Certificate?

What is a Venue in a Notary Certificate?

Venue is a word more commonly used in England or India. The only situation I hear it used commonly in an American context is in the Notary world. The venue is a section of any type of notary certificate. Notary certificates might include Notary Acknowledgment Certificates, Notary Jurat Certificates, and there are a few other less common or antiquated types of certificates as well.

Here is a sample Venue:

State of California
County of _____________

The name of the county is typically left blank, and up to the notary to fill in. Some lenders pre-fill the name of the county. That can sometimes be a problem if the notary is not going to sign in that particular county. Sometimes signings are moved to alternate locations in other counties.

One bizarre and interesting case happened to me many years ago, where the notary certificate represented a husband and wife signing the same document, on the same day (you can’t use the same certificate if they signed on different days), a few hours apart, but in neighboring counties. I got the husband’s signature, drove an hour, got the wife’s signature, and then made my way to Fedex-Kinkos to drop off the package.

A venue simply means a place, or more specifically, a place where an event is to take place, such as a party, a meeting, or a notary act! To my knowledge, a venue be printed on all notary certificates in all states. The only types of notary acts that don’t use a venue would include Oaths and Affirmations (if done as separate notary acts) since they don’t have any paperwork (unless they are part of a Jurat, or swearing in witnesses, etc.)

You might also like:

One signing; Two venues?
http://blog.123notary.com/?p=17047

Venues explained in the 30 point course
http://blog.123notary.com/?p=14514

Index of posts about certificates
http://blog.123notary.com/?p=20268

Are you practicing law by drawing a signature line?
http://blog.123notary.com/?p=21033

What is a Jurat?
http://blog.123notary.com/?p=6937

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