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November 22, 2011

Make your own notary certificate forms!

All the right words in all the right places
Many notaries call us and can’t find good notary forms.  We say, “You’ve been lookin’ for forms in all the wrong places, lookin for supplies in too many faces, searching the internet and looking for traces….”.  Honestly, we send many people to the NNA.  They make / sell excellent notary forms, supplies, journals, acknowledgment pads, jurat pads, bonds, etc.  But, what about the obvious alternative?  Forms are expensive, and acknowledgment pads and jurat pads are space consuming in your little notary bag, right?
Make your own
It’s not hard to typeset an acknowledgment form or Jurat form on your computer.  Just put your state notary verbiage or notary wording in the correct order, a venue, a place to sign and seal, or whatever your state requires.  You can photocopy this very cheaply at Kinko’s or wherever.  Make as many as you want.  Copying someone else’s copyrighted form is not legal, and not worth it.  You can’t copyright notary verbiage, and that works to your advantage!

There are other advantages in creating your own Acknowledgment Pads / Jurat Pads / Notary forms with your state notary verbiage too.
If you create your own notary forms, and make them attractive, you can also put your notary company information and phone number at the bottom.  This is very smart branding.  Then, whenever anyone looks at how beautiful your notary forms are, they will think of you and call you too.  You could even put a company logo at the bottom of the form under the notary verbiage.   Times are tight these days, so you need every edge you can get, and this is not that much work to coordinate.

 How much can you save?
Notary pads of professionally made forms can cost you $9 per notary pad more or less, plus tax and shipping.  It adds up.  If you buy in bulk, then you might get a slightly better price.  There are generally 100 certificates per pad.  How much would it cost to have 100 pieces of paper copied at a discount printing place?  If you did 500, you might be able to get away paying $10-15.  Or just print them out on your laser printer, and print as many as you need, and when you need it.
Other forms?
I had a detailed permission to travel form for minors traveling with accompanying adults.  It was easier to do it with a form instead of writing it out for people each time. There is so much content that goes on that form.  BTW, in Florida, notaries should not offer to write documents.  The name of the child, who their parents are, who they are traveling with, when they were going, where they were going, and when they were coming back. I had signature lines for everyone and little places for thumbprints.  The feedback was that the security at the airport appreciated the thoroughness of the forms and my embosser’s impression.  Very professional!  They were probably used to handwritten confused looking letters and sick of it!
If you have a good designer, you can add designs to the paperwork.  This is for full-time mobile notaries only.  It can get expensive using designers, but you will make a great impression if you have great stationary!  Think of your Jurat pad as a stack of resumes!

(1) You can purchase notary forms from the NNA, but if you make your own you can put your biz name & Phone #.
(2) If you make your own certificate forms, you can put your business name & phone number at the bottom!
(3) I used to make my own permission to travel for minors form with blanks for dates, names & thumbprints!

You might also like:

Index of posts about Notary certificates

Everything you need to know about notary journals

Notary Acknowledgment Information

The signing from hell


January 1, 2011

A 2nd Date With jeremy

A 2nd date with Jeremy

Sealia and Jeremy hit it off, so much on their first date, it was time for a sequel. In fact, they had gotten to know each other so well, that if they were notarizing each other, they would say “Personally known” instad of using satisfactory evidence to identify the signer.

Sealia: “We know each other so well, we can complete each other’s Jurat verbiage”
Jeremy: “I know!”

So, this dynamic duo decides to see the movie, “A Case of Mistaken Identity”. It is a movie about someone who was notarized using a stolen ID card. The police were informed, and then arrested the wrong person. In any case, Jeremy asked
what type of rating the movie had, such as “G”, “PG”, “R”, 2 thumbs up, etc. Sealia replied that the movie got four stars on Notary Rotary.

The couple drove to the theater and parked. Jeremy wanted to use a credit card to purchase tickets.
The ticket lady said, “May I see some ID please?”
Jeremy misheard her and thought she asked the name of the movie he wanted to see.
Jeremy said, “A case of mistaken identity”
Ticket Lady, “No, there’s nothing wrong with your identity, the picture on this ID looks just like you, and your eyes really are blue — hold on, let me take a closer look — yup…”
Jeremy: “No, not the ID, the movie”
Ticket Lady, “Oh, so you mistook the identity of the movie!”
Jeremy: “No, I mistook what you said when you asked for my ID”
Ticket Lady, “Never mind, your credit card and ID are fine… what movie would you like to see?”
Jeremy: “Two tickets for A case of mistaken identity”
Ticket Lady, “Here you go! Enjoy the show!”

Then, the couple go to the consession stand. They see all of the popcorn and other treats, and ask if they have any good consessions. The attendant said, “We actually have notary consessions — we have a voucher that states that if the notary makes a mistake, that the return trip to correct the mistake is free as a consession.” Then, Jeremy asks, “Does that consession voucher come with a complimentary bucket of popcorn?” Then, the attendent responsded, “Yeah, for another $6.25, I’ll make that consession.”

Then, our conceded (but, not conceited) couple proceeded to get seated. Then, the lights were dimmed, and the movie began.
Jeremy: “Oh no, what if the ticket lady gave me back the WRONG ID? I better check my wallet!”
Sealia: “You are paranoid, I saw that she gave you back the correct ID, and your Credit Card!”
Jeremy: “Next time, I’m paying for the movie using paypal up front, like Ken gets paid for his signings — It’s much easier.”

Then the movie starts. They get to the point of the movie where the very best scene happens — well, the best scene according to Jeremy. The scene where they show the sworn Oath. Then a big fat guy tries to walk across the row in front of them to his seat. Jeremy is livid that fatso would prevent him from seeing the Oath. So, Jeremy gets out of his seat, and sticks his head to the left of Fat Albert, and then when Albert moves to the left, Jeremy stuck his head to the right.

Movie seer: “Hey, do you mind?”
Jeremy: “He’s blocking my favorite scene!”
Movie seer: “Well, I want to see the Oath too, buddy”
Jeremy: “You want an Oath? I’ll give you an Oath… I SWEAR I will if you don’t shut up!”

They finished the movie. The police arrested the wrong guy, but after they fingerprinted him, they realized that the real criminal was still on the

loose. So, they let the falsely arrested guy go. Then, our duo walks down past Mann’s Chinese theater in Hollywood and see handprints and signatures. But, there are no Acknowledgments for the signatures! If we see some wet cement, we need to put a mold for an Acknowledgment form in the cement! We’ll put it with an imprint of my embosser next to Roy Rogers signature, that will trigger a reaction!

Next it was time for a hike in Griffith Park. We went to hike to the Hollywood sign.
Sealia: “This would be a great place to notarize — you sign next to the Hollywood sign!”
Jeremy: “Why not notarize the Hollywood sign itself?”
Sealia: “Wow, you think big. You can do that?”
Jeremy: “No”

Jeremy: “123notary, this is Jeremy”
Caller: “Yeah, you have my named spelled wrong on my listing!”
Jeremy: “You are interrupting my date to tell me this? Couldn’t you just send me an email? I’m not next to a computer right now”
Caller: “Never mind, I’ll call Carmen”
Jeremy: “Carmen cannot solve that problem either. Just send me an email”
Caller: “In that case I’ll call Sally”
Jeremy: “This conversation is over!”

Meanwhile, the NNA hiking group was walking up the hill, getting a guided tour of the Hollywood sign area. They gave a speech where they named the Notary of the Year. They called Jeremy to stand in front of the sign and said, “We appoint you, Brad Mulligan as Notary of the Year!”

Jeremy said, “I”m sorry, but I am not Brad. I think we have a case of mistaken identity!”

(1) Sealia & Jeremy got to know each other so well, that if they were notarizing each other, they would say “Personally Known.”
(2) (at the movies during the Oath scene) You want an Oath? I’ll give you an Oath. I swear I will if you don’t shut up!
(3) “We know each other so well, we can complete each other’s Jurat verbiage”

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My date with Jeremy

123notary behind the scenes