Please, no drop boxes!
I know a lot of you use drop boxes (Fedex, UPS, etc) to drop your document packages. And before you say it, I know some of you have no other options that are close to you. In this case your options are limited. You are forgiven. Maybe you have had issues with drop boxes or maybe you haven’t. But, regardless, it is something to consider, if at all possible please don’t drop your packages in drop boxes. Because, if you have bad luck and the documents get lost; and you have no documentation; It can cause you a great amount of grief, stress and aggravation; and in the end it could cost you a valuable client.
Loan package with a hefty cashier’s check thrown in a drop box
To give you an example, here is one story of several that has been shared with me. I had an Oregon notary just the other day call in to 123notary. From her tone she was obviously very upset. It seems she had completed a signing successfully and had dropped her documents on a Friday in one of those infamous drop boxes of Fedex. It was now Tuesday, and she got that dreaded call: the title company still hadn’t received the package. I thought to myself, this is going to be bad. When this Oregon notary public and title went to track the package, there was no tracking information available. To make matters even worse there was a substantial amount in a cashier’s check also in the missing package. The assignment that had been given to the Notary in Oregon was for the paperwork that was to be used to purchase the property. So, now everyone is upset and confused as to what to do.
Get your tracking — people!
Now in my mind, I’m thinking why in the world would you drop a set of documents in a drop box, especially with a large amount in a cashiers check. This to me this is a disaster waiting to happen. The first thing I let our Oregon notary friend know is that unless absolutely necessary, you should always hand your packages to a driver and ask him to scan them or take them to hub or staffed service center, have them scan them and get a receipt. This way YOU are off the hook. Which brings me to another point…
Hand fill the shipping labels
PLEASE remember when you are required to hand fill out the shipping labels with the client; title-escrow etc account numbers you should always list the person that you are shipping to as the recipient and as the shipper. Do NOT use your information at all. This will serve two purposes. One-if the envelope is lost, it will not come to you it will just automatically go to the company that hired you. Two- if the company has not paid their bill you will not get charged for the service. Currently I have about 3 notaries battling with Fedex on this matter (cause they put their name as the shipper)and they are in collection status with them. Be careful! This can cause you a great deal of trouble with UPS, Fedex etc. and worst of all it will effect your credit if you cant straighten it out. You will have to pay it if you cant prove to their satisfaction that, you were hired by a 3rd party.
Now I understand that some of you may not be near a hub or have a location that you can go into to get a scan or receipt near by. But for those of you that do. It is better to safe then sorry. Always try to get a receipt or have driver scan your packages for you. This will protect you. For me, I need to know where my documents are at ALL times.
Now, unfortunately as of today I haven’t heard back form the notary in this situation so I cant give up an up to date but I am confident if those documents didn’t turn up everything would have to be redone…and all I can say is what a mess. If and when I hear from her I will let you know….Just remember: No drop boxes if you can help it…
Thank for reading and be safe…until next time!
PS — Jeremy did a signing ten years ago that was put in a drop box. The documents were missing for a week. The signing company eventually called Fedex — and you will never guess where the documents were. They were still down there at the bottom of the drop box, and getting very cold by this point! The driver who was assigned that drop box had quit and his replacement wasn’t given good instructions as to which drop boxes to pick up from every day!
(1) You could lose a client if you put a FedEx in a drop box on the off chance it never gets picked up.
(2) Sooner or later, the FedEx you put in a drop box won’t get picked up. Be safe & take it to a hub!
(3) If you put a FedEx containing a cashier’s check in a drop box, that is a recipe for disaster!
(4) Once I put a FedEx in the drop box that never got delivered. FedEx found it a week later still in the box!
You might also like:
Should you send the Fedex right away?
Compilation of Notary stories on the blog categorized
Comparing journal entries to Fedex signatures