California Secretary of State Archives - Notary Blog - Signing Tips, Marketing Tips, General Notary Advice -

Notary Blog – Signing Tips, Marketing Tips, General Notary Advice – Control Panel

January 21, 2016

The CA Sec of State has a list of nicknames acceptable for notarization

I have never heard this before, and it sounds horrible. But, I was was told (I hope this is true information) that the California Secretary of State will allow you to notarize someone with a nickname when their ID has their formal name — or vice versa. They have an entire list of these name equivalents. Personally, I believe that a name should match exactly unless the name on the document is a shorter version of the same name.

I wonder if Mugsy is on the list, and what his real name would be? Montgomery? Sounds like one of those 1940’s names from gangster movies (yes, both variations on the name.) I wonder if they include Arabic names. I knew two guys named, “Sam.” One was short for Ousama, and the other was short for Samir. I can see how Ousama would want to be something other than Ousama, but personally I prefer “Ous.”

I have a friend with kids. When I go to his house, my name changes from Jeremy to Jer-Jer. He asked if I have ever been called that before. I said no. But, then I don’t hang around with families who have kids. I have not been in a family environment since childhood with the exception of brief visits to houses of particular people in my meditation group who had kids.

You might also like:

The Signature Name Affidavit

Two guys with the same name; One cashed the other guy’s check!


August 18, 2012

California Notary Issues

What more can we say about being a notary in California? Its reasonable policies make sense; in order to become a California notary, you are required to take a course, take an exam, and keep a journal. The fee for the California notary exam and the application is $20 for each, as described on the website of the California Secretary of State—despite the fact that elsewhere the California notary exam is listed as costing $40. Also, the term of appointment for a California notary is 4 years, which is cost-effective and sensible. The surety bond required is $15,000 for a 4-year bond, which is reasonable in such a big state.

It is also possible to make money as a notary in California: the notary’s fee for an acknowledgment in California is $10, for instance, and $20 for a deposition. In addition, the California notary can charge for travel as long as the fee is agreed upon ahead of time, whereas in Arizona, for example, the maximum charge for travel allowed by law is 44.5 cents a mile.

Finally, the California statutes and rules regarding notaries are clear, and all information is clearly updated on the website of the California Secretary of State. Regarding provisions for e-notarization, for example—a sticky wicket in some states—the languagemakes it absolutely clear what is intended and what is allowed. If a California statute means that in California, documents may be filed electronically but not notarized electronically, it clearly states “When a document is filed with the electronic recording delivery system, a notary seal or stamp requirement is met if the electronic signature of the notary contains the notary’s name, title, jurisdiction, the notary’s sequential identification number (if any), and seal vendor’s sequential identification number (if any).” California Govt. Code Ann. § 27391 (2010). The wording “filed with” makes it clear what a California notary can and cannot do over the web. The website of the California Secretary of State makes it clear: “Online notarization services are not legal in California.” Despite what some sites may claim, an acknowledgment in California cannot be taken by webcam.

So many clients, so many interesting people for the California notary to travel to and assist—in person!

You might also like:

A New California Notary Law

California Acknowledgment and Jurat Information