Notary Boiler-Plate Wording
Notary wording and notary verbiage differs from state to state. Ohio might have one type of official notary boiler-plate wording on acknowledgment certificates while California notary wording or Florida notary wording might be completely different.
If you are a notary…
To find out what official notary verbiage is in your state for particular notary acts, you should ideally have acknowledgment certificate pads, as well as jurat certificate pads.
If you are not a notary, but need to have a document notarized…
The official notary wording from your state MIGHT be embedded in the signature section of the document already. If not, an experienced notary in your state MIGHT (should) have official pads for common notary acts with the notary verbiage on it.
Is it important to have the right boiler plate wording?
Some states require exact wording, while most states require certain key pieces of information to be included in the wording. The important facts generally are the date of the signing, the name of the notary, the name of the signer, the fact that the signer acknowledges signing the document, the fact the the signer appeared before the notary and proved his/her identity, the signature of the notary (also confusingly called a seal), and the official seal of the notary (stamp).
How to fill out notary certificate wording?
Leave this to the notary. Any notary is supposed to know how to fill out the certificate wording. If you are a single man signing a document and the notary verbiage says he/her/their, then the notary is supposed to know to cross out the her and their, although many are so uneducated that they don’t cross out anything.
Notary personally known wording
Many states no longer allow a notary to use personal knowledge of a signer to identify them. However, if your state allows you to identify a signer based on the signer being personally known to you, then you can indicate that on the notary wording and in your journal (if your state requires a journal).
California Notary Wording / California Notary Verbiage
Colorado Notary Wording / Colorado Acknowledgment Wording
Florida Notary Wording / Florida Notary Verbiage
Illinois Notary Wording / Illinois Notary Verbiage
Michigan Notary Wording / Michigan Notary Verbiage
Texas Notary Wording / Texas Notary Verbiage
To see current 2011 & 2012 California Acknowledgment wording information and California Jurat verbiage information, just visit:
California Acknowledgments & California Jurats
Notary laws are often based on antiquated social customs and laws. Many notary laws in Louisiana are based on the old Spanish and French laws which make it extremely different from the rest of the United States. Louisiana is sort of a foreign country controlled by our government. The language is English, but the laws are not. California notary law used to have some old rules too for identifying a signer.
In olden times, people lived in smaller communities, traveled less, and had less access to the outside world. In those days you knew your neighbors and knew them well. California notary laws and laws in many states allowed a notary to use personal knowledge of an individual as a way to identify them for a notarization. But, in 2011 with people flying all around, and nobody really knowing anyone, you can not really use personal knowledge as an identifying technique anymore. People don’t even know their wives and children that well these days! After 9/11, the laws changed in many states. It took a few years for the state governments to react, but standards for identification were raised. You can still identify signers using credible witnesses which I feel is false identification. The credible witnesses don’t really usually know the signer that well, and have to be reminded of the signer’s name in many cases. The most common form of identification is a driver’s license, state ID card, or password.
In any case, California notary laws for identifying a signer for an acknowledged signature are tougher now that personal knowledge is not allowed. But, signers also need to be identified for Jurats which never used to be the case. In the last few years, the California notary wording or California notary Verbiage for Acknowledgment and Jurat forms has changed a little bit as well.
Oaths and Affirmations in California have now become a merged act. You just choose whether you want it to be an affirmation or oath in the paperwork.
You might also like:
Notary Public 101 – basic notary acts including Acknowledgments
Notary Acknowledgment Information
Can a California notary be a witness?