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January 7, 2011

Long term Notary marketing plans

Do you have a long term marketing plan? Many Notaries don’t really have a plan. They just haphazardly go from one Notary related decision to the next. If enough people demand background screening they get it. If they like a particular type of advertising, they get more of it. If they need more work, the lower their rates. The element of calculation is generally missing from how they conduct their business.

Have a long term plan
My point is that you need to have some loose long term plans for your Notary marketing. Figure out what you hope to earn. Decide how much you wish to invest in items such as advertising, background screening, certifications, E&O insurance, etc. Then, try to figure out which type of advertising & other items to get, and from whom. All of these decisions should be based on calculations, and not on how you feel. But, putting most notaries failure to calculate the value of their investments aside, most Notaries base their long term needs on current conditions which is suicide as conditions can change overnight in our business.

Current conditions don’t matter
If a Notary is getting “enough” business now, they don’t want to invest in more advertising. If a Notary is not getting “enough” business, they also don’t want to invest in more advertising because — why bet on a losing horse? Both attitudes are wrong. Other Notaries want to spend too much on advertising without analyzing what type of advertising makes sense. A good ad on 123notary needs six reviews, 123notary certification, and a beautifully written notes section to do well. If you give us $2000 and don’t do the needful preparations, you will not get the full value of the investment which is your fault as we normally cram our unwanted free help down the unwilling throats of Notaries who don’t understand the value in it. Get enough advertising and other items to be able to survive slow times in business.

Base your Notary marketing strategy on being prepared for bad times.
I’ve been in the Notary business since 1997. I’ve seen booms and busts and all types of up and down cycles. It doesn’t matter how much business you get when times are good. Base your marketing to prepare for when times are bad. If you develop a solid customer base and have solid advertising, certifications and all of the other bells & whistles, you will be a lot more prepared for bad times. Notaries with solid customer bases survive the bad times — a few even flourish. I talk to close to a thousand Notaries per month and have talked to all types. If you have too many clients when times are good, that is not a problem. That way you get to pick and choose which ones you will service, and tell the others you are too busy. Most companies are unpleasant to work for, so having the luxury of picking and choosing can completely change your quality of life and is worth an additional amount of advertising.

What do you invest in first? Training
There are various things you can invest in to make your Notary business better. Training should be the first. You can purchase thousands of dollars of advertising, but without the training, you won’t know what you are doing even if you think you do. We have many Mortgage brokers who think they know it all since they have 30 years in the industry. They do not know what it is like on the Notary’s side of the table and cannot answer my easy over the phone questions. All Notaries need to constantly brush up on their signing agent knowledge no matter what their professional background is. Some training is free while others cost. There is no substitute for solid business skills, and training cannot teach you that. The Notaries that do well often have a solid business background as a manager, Real Estate Broker, or some field that involves coordinating schedules, paperwork and dealing with people. However, you can learn a lot from reading all of our blogs and take courses from various agencies. When I was a Notary I passed certifications from five agencies, so you don’t have to stop with just one.

What comes after training? Advertising
After you have educated yourself to your satisfaction, what should the next step be? Advertising or background screening? If you don’t get background screened, you might lose 30% of your business. But, if you don’t advertise, you won’t get any business to begin with. E&O is the icing on the cake. But, properly maintaining your Notary profiles on the various directories needs to be a priority. Your profile needs to constantly be brushed up.

What comes after Advertising?
Background Screening, E&O, company name registrations, fancy equipment, etc. How far you go should depend on how serious you are.

How much should I invest?
Being in the Notary business is a real business. Most businesses require hundreds of thousands in expenses. Being a Notary is easy and only requires a few hundred. If you are serious about this business, take a gamble on yourself and invest at least a $1000 on everything. I would get three or more certifications, advertise on all the major directories, get background screened, and at least 100K in E&O as well. If you want a high spot on 123notary, do yourself a favor and get the bells & whistles on your listing before you spend big money. That way you’ll get much more mileage out of your investment!

What is the real preparation?
My guru always says that the real preparation for the end of the world is not a physical preparation, but a spiritual preparation. The real preparation for good times and bad as a Notary has to do with solid relationships you’ve built up over years. All of the suggestions we make are not ends in themselves. They build up a foundation to help you create those winning relationships — the rest is up to you!


July 24, 2010

Everything you need to know about advertising

Advertising for mobile notaries.

As a mobile notary, its hard to know what the best way to market your business is. There are so many ways to advertise, many of which are very expensive. So, how do you make sense of this mess? To make it simple, lets divide advertising into several types. Notary directories, yellow pages, and direct marketing.

Notary directories are the best way to market a mobile notary business in 2010. There is not as much work as there was a few years ago, but the work that does exist, is generally assigned from mobile notary directories., notaryrotary, notarycafe, and are the four most popular notary directories in 2010. It makes sense to get listed on these first, and then consider getting a free listing on a few of the many other notary directories that are out there.

Just being on a notary directory is not enough. You have to have an attractive profile, and good placement. A notary profile with several contact methods, a great notes section, and lots of information on it is ideal. Additionally, notary listings that are certified by the website that is providing the advertising will get significantly more business from their listing than those who are not. Certification requires a certain amount of studying. NNA’s certification is good for two years, while 123notary’s is good for the life of your listing with us. Being listed in multiple county pages is another way to get your listing good exposure. Placement is a big issue at There is a waiting list for notaries who want to be higher on their local county’s search results. The higher the notary is listed, the more visits to their listing (clicks) and jobs they get. So, it pays to be high on the totem pole, certified, and have a thorough and nicely written notes section.

Yellow pages are another way to market your business. Yellow pages are hit and miss, particularly miss, however, many notaries who have figured out which yellow pages are good, get good business from that source. Start off with free listings, or small ads in several yellow pages, and then see what happens. Online yellow pages will try to sell you expensive banner ads and profiles. Just get a free listing to start out with and track your calls. Many notaries will pay bundles for an ad and not even get one call for it. Yellow page ads will get you more hospital, jail, immigration oriented, last minute travel documents, and office signings, while directories are mostly for loan signings at someone’s home.

Direct marketing is popular among the more agressive notaries. Knocking on doors of attorneys, bailbondsmen, realtors, convelescent homes, neighbors, and local businesses can sometimes turn into some good business. Cold calling nationwide signing companies and local title companies can also turn into some business. Some notaries hang around at jails and airports making themselves available for last minute emergencies and handing out cards to passers by. The most effective direct marketing technique is to give everyone you work for a business card. Make sure you have a nice business card stating you are a mobile notary. Give cards to the others in the office wherever you go. Friends and co-workers of clients will quickly become your loyal client, since they have seen your face and know you are reliable based on the work you did for their co-worker — even if its only based on one visit. This is called warm-market marketing and its powerful. If people know you from even one exposure, they are ten times as likely to use you since they will feel comfortable with you, especially if you introduced yourself to them and gave them a card. Passing out cards at convelescent homes is a proven winner. The patients are immobile and their families will need them to sign powers of attorneys and grant deeds. They can’t make it to a notary office, and will desperately need a mobile notary.

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