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August 27, 2012

Notarizing Documents for the Elderly

Notarizing for the elderly: Making a difference

Notarizing documents for the elderly can sometimes be a precarious task. At best, it can also be very rewarding, a chance to save senior citizens from poor medical or financial decisions. Some of our notaries have recently done a great service by scrupulously looking out for this fragile population and speaking out in order to protect them.

A California notary tells us, “I was going to a signing, and I really didn’t have any information about the borrower. The caregiver for the elderly man answered the door, and said ‘Are you aware that Mr. Jones has Alzheimer’s? He thinks you are here to give him $3000. He was cleaning the house all night to impress you.’ Apparently, someone had called him from an Internet company and had gotten him to do the loan. The care attendant said she would have to call the man’s son. I left the loan documents with the man, and immediately called the loan officer. I said, ‘This man’s son has a power of attorney. If I hear of this man signing these documents himself, I will turn you in.’ I never heard from them again,” sighs the California notary, who knows to this day she provided an unanticipated service for Mr. Jones.

Another California notary from Oakland tells a similar story: he came to notarize a refinance, but the woman who owned the home did not want to sign. It turned out that the ‘relative’ who was claiming to have a valid power of attorney was not even related to the homeowner…but had somehow persuaded the lender that she had a POA–and was planning to drain $20,000 from the home and then put the woman in a nursing home. The notary got a bad feeling about all this when he first called to confirm the signing. The old woman confided in the notary her unwillingness to sign, and the notary, on a hunch, called the authorities. They arrested the “relative”…and an actual relative was called upon to assist. Luckily, the equity in the home remained intact, and our notary was very pleased. “It was just lucky that I realized what was going on,” he says, “and made the call. Some people might say it wasn’t any of my business. A notary actually is taken quite seriously as a ‘reporter’ in cases like this. I was glad I did what I did,” says our California notary.

“One man thought he was getting back $400 more on his loan than he actually did. When we went over the paperwork, he actually started crying. I was able to explain things to him, but he chose to call the lender and delay the closing…although he did end up closing that week. The lender did something for him, made some deal with him that made him feel better. Many elderly people feel they are being taken advantage of, and many are in a position of weakness. I see a lot of happy, wealthy elderly, some who own several houses in several parts of the country. I also see a lot of poor people who are elderly and who never recovered from 2008,” says one Hawaii notary with relatives in California. “We are trying to do more to protect them.”

A Hawaii notary in Honolulu who does a lot of notary work with the elderly tells us, “Sometimes at a hospital signing I have to determine whether or not the person knows what he or she is signing. I ask the person’s name and I keep asking questions. If the person does not know what he or she is signing, I leave.” Our astute young Hawaii notary adds, “There are lots of times there is a doubt as to the competence of the person, and you really have to be very sure. Your have to protect their interests. That is why it is good that California, for instance, just passed a new law regarding notarizing a power of attorney.” [see blog June 3 2012 “A New California Notary Law”]

Tweets:
(1) Notarizing documents for the elderly can sometimes be a precarious task; at best very rewarding
(2) “Are you aware that Mr. Jones (the signer) has Alzeimers? He thinks ur here to give him $3000!”
(3) Many elderly signers feel they are being taken advantage of, and that they have a weakness.

You might also like:

Power of Attorney at a nursing home
http://blog.123notary.com/?p=2305

Dragging the person’s arm: A signing for an elderly woman
http://blog.123notary.com/?p=610

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May 4, 2012

Notarizing your foreign language document!

Notarizing your Foreign Language Document

“The bank refused to notarize the document because it is written in Hungarian”, said the exasperated client to me. “No Problem” for http://kenneth-a-edelstein.com was my reply. There is no requirement for the New York notary to be able to read the document, none whatsoever. Consider a 765 page document regarding the sale of a Supertanker – do you think the notary will read it prior to notarizing the signature on the last page? Well, if they are not going to read all pages of all documents – why would they want to be able to read some pages of some documents? I doubt if I will ever know.

There are some interesting considerations regarding languages involved in the notarization process. But none have anything to do with the actual document. The main language requirements in New York are related to the required oath given by the notary. The notary must be able to give the oath directly (no interpreter allowed) to the person whose signature will be notarized. The person signing must be able to read the document in order to swear/affirm that the document is truthful/correct. That is the relevant language consideration – the document could be in Braille or Latvian – it does not matter to me.

Part of some NYC notaries’ refusal to handle this situation is their employer’s desire to avoid the possibility of being involved in a lawsuit. Some Manhattan banks will not notarize a Power of Attorney, some refuse a Bill of Sale – the reasons are the same; avoiding being involved in
litigation. If the notary can’t read any of the document it “might” be a prohibited (by “bank” policy) – thus all “unreadable” documents are often refused. At http://newyorkmobilenotarypublic.com that is never the case.

It is a “best practice” to prepare foreign language documents in both languages. Most times this is done by formatting the document into two columns with English on one side and the other language on the other. One advantage of doing this is that it allows the affiant to sign twice. The signature on the English side will be compared to their ID – the other language is not. Thus, it is the English signature that is being notarized – and most ID documents in this country have English signatures.

Tweets:
(1) No problem – there is no requirement for the notary to be able to read the document (written in Hungarian)
(2) The notary must be able to give an Oath w/direct communication w/affiant (no interpreter allowed)

You might also like:

Where can I find a Chinese speaking notary?

A California Notary Acknowledgment Goes to Taiwan!
http://blog.123notary.com/?p=6981

How do I get a foreign language document notarized?
http://blog.123notary.com/?p=18788

Where can I find a Spanish speaking Notary?
http://blog.123notary.com/?p=18824

Apostille Information
http://blog.123notary.com/?s=apostille

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February 8, 2012

Can a notary notarize a birth certificate?

Can a notary notarize a copy of a birth certificate? 

Notaries are advised to stay away from notarizing copies of vital records including birth certificates, marriage certificates, and death certificates.  The state and/or county clerks are in charge of vital records.  Just politely decline when asked to notarize a signature on a birth certificate.  These types of vital records must be certified by the county clerk in the corresponding county.
 
No place to sign!
Additionally, there is no place for a signer to sign on a birth certificate, so how can you notarize a document without a signature?  Conceivably, you could draw up an Affidavit that claims that the copy is a true and complete copy of the original birth certificate.  The signer could sign that affidavit, and you could notarize the signature on the affidavit and give them a quick oath. But, this is not legal in many states in conjunction with a birth certificate.

 What should a notary do?
As a notary, you should know the name of the document that is to be notarized BEFORE you get in your car.  Imagine driving 45 minutes in traffic only to find out that you are going to be asked to notarize a birth certificate. Have fun getting your travel fee in that case when you tell the client, “no can do”. 
 
Fetal Death Certificates?
I never knew this existed until I read someone’s reply to a forum post about notarizing (or not notarizing) birth certificates.  I never knew there was such thing as a fetal death certificate.  How can you give a certificate to someone who has not yet been named?  Do souls have an SKU number?  Was the fetus mature enough to have been infused with a soul yet?  When you study spirituality, you start asking questions like this!  On a brighter note, the fetus will be reincarnated, and won’t suffer much according to a colleague who specializes in past life regression!
 
Refer them to an Attorney
When asked to do questionable or illegal acts, just refer your client to an Attorney so that they can get a professional answer.
 
 
You might also like:
 
Can I notarize a birth certificate – forum discussion http://www.123notary.com/forum/topic.asp?TOPIC_ID=3924

How to get something notarized that doesn’t have a signature
http://blog.123notary.com/?p=4695

The chicken & egg: Birth Certificate problem solved
http://blog.123notary.com/?p=3474

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February 3, 2012

Must a thumbprint accompany a notarized document?

Filed under: Legal Issues,SEO,Technical & Legal — Tags: , — admin @ 9:38 am

Must a thumbprint accompany a notarized document? 

To deter fraud in notarizing, thumbprints are sometimes required by law in certain states, but are always a good idea.  California notary law stipulates that the notary must take a journal thumbprint when notarizing signatures on powers of attorney or deeds effecting real property such as Grant Deeds, Quit Claim Deeds, Mortgages, Subordination Agreements, etc.   Other states have their own rules.  Texas has some rules restricting the use of thumbprints, but I don’t know enough about those restrictions to comment.
 
Prevent fraud
As a general rule, if the notary public you use takes a journal thumbprint (many do not bother with this or even own a thumbprinting pad), you have more security.  The thumbprint is proof that nobody faked an ID and pretended to be you, or forged your signature.
 
Serious documents should have a thumbprint
If you are having a serious document notarized, you might ask ahead of time if the notary carries a thumbprinting pad.  They are two inches in diameter and weigh about half an ounce, so it is not a burden to the notary, assuming he/she is prudent about notarizing (that is assuming a lot).
 
Does the thumbprint go on the actual document?
I have never heard of a procedure which requires a thumbprint on an actual document, but it is not a bad idea. You could neatly put it to the right of a signature and document which thumb was used from which individual.  If you are missing a thumb, you can use the other thumb or a finger, just document it somewhere.

You might also like:

Notary Public 101 – identification
http://blog.123notary.com/?p=19507

Notice to title companies about thumbprinting
http://blog.123notary.com/?p=19453

Identification and thumbprint requirements for notarizations
http://blog.123notary.com/?p=4299

Signing agent best practices
http://blog.123notary.com/?p=4315

Notary thumbprints can save your neck
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4939

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February 1, 2012

Do I notarize every page of a document?

Do I notarize every page of a document? 

As a notary public, you notarize signatures on documents.  Generally, signatures are on the last page of a document, and there is some notary certificate wording below the signature section. If there is no notary certificate verbiage when you are notarizing, then you can attach a loose notary certificate with the official notary wording from your state.
 
What if the signature is in the middle of a multipage document?
With longer documents such as affidavits of support, living trusts, and other long documents, you are likely to see a signature in one of the internal pages of the document, and maybe another signature at the end of it, but not necessarily on the very last page.  Where do you attach a loose certificate if a signature is in one of the middle pages of a document?  It is normal to add notary certificates at the end of the document.  It is prudent to indicate on the certificate the page number of the document that has the signature you are notarizing with that particular certificate form.  Other notaries might use one certificate form to notarize all signatures in the document.  Which way is correct?  That is hard to say, but it is cleaner, if you have a separate notarization for each signature on a document that requires multiple signatures from the same person.  There might be separate agreements inside the same long document, making them more like separate documents that have been connected.
 
You can not notarize every page of a document.  However, you can use an embosser seal to make an inkless raised impression in all of the pages of a document you notarized, to safeguard from pages being switched after the fact.  This is a very prudent practice and I recommend it.

You might also like:

Notarizing multi-page documents
http://blog.123notary.com/?p=1706

Can I sign on a different day?
http://blog.123notary.com/?p=2457

Can a notary help draft documents?
http://blog.123notary.com/?p=2047

Sending loose certificates is illegal
http://blog.123notary.com/?p=2470

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January 21, 2012

Rules for notarizing a bedridden person

Rules for notarizing a bedridden person
 
I have written a lot on this topic, and posts relating to this topic are in the hospital category on the right.  There are no special notary laws for notarizing a bedridden signer. However, there are a few important things to know that are common when notarizing hospitalized or bedridden or elderly signers.
 
The identification must be current
A few states allow an ID to have been issued five years before the date of the notarization, when the ID technically expires four years after it was issued.  However, elderly signers will commonly have an ID that was used between Christopher Columbus’ time and the French Revolution.  If you do a signing for an elderly person (or anyone else), make sure their identification is current before you drive to that location (if you are a mobile notary). 
 
The patient / bedridden person must be coherent and sober
It is common for nurses to drug a patient right before the notary arrives.  Unfortunately, it is not legal to notarize someone who is so out of it that they can’t think or function.  So, if you want that notarization to happen, put the morphine on hold for now! Keep the valium in it’s syringe for now!  Additionally, if the signer can not move their arm to sign, you have a problem. If the signer can not talk enough to acknowledge that they understand the document, you are in trouble too. 
 
Elderly people get scammed regularly – notaries beware!

Elderly people fall prey to all types of scams, and the “nice” people who you assume are the signer’s children could be scam artists who are conning the drugged patient into signing their assets away.  The notary will (could) end up in court if someone gets scammed, so beware, and make sure the signer knows what is going on — or you (the notary) will be very sorry when the justice system hijacks you for two weeks without pay a few months or years down the road. It is not worth it!

You might also like:

Power of Attorney at a nursing home
http://blog.123notary.com/?p=2305

What is Signature by X or Signature by Mark?
http://blog.123notary.com/?p=2278

A tale of four Notaries at hospitals
http://blog.123notary.com/?p=463

30 Point course – hospital signings
http://blog.123notary.com/?p=14492

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April 8, 2011

Notarizing a kidnapper

Filed under: Drama & Tragedy — Tags: , , , , , — admin @ 6:50 am

Notarizing a potential kidnapper

I had no evidence either way, I was just doing my job.  It was a dark night in Rosemead, CA, when I had just finished notarizing a grant deed for some old customers of mine when the phone rang. It was a company that I enjoyed working for that I hadn’t heard from for a while. They had a notarization for me in the neighboring city of Monterey Park. That is usually a safe place to be at night. What they didn’t tell me was that the client was a suspected kidnapper. I guess the company company who dispatched this job to me doesn’t include “Are you a kidnapper” on the list of questions they ask clients. I tried to call the location before I went there, but the phone number was incorrect. It was close, so I wasn’t too concerned. It was only ten minutes away, and practically on my way home. When I got to the venue, it was a run down motel with only six units. I was to go to unit #5. I knocked on the door, and a very nervous and agitated man in his 30’s answered the door. He seemed very bony, like he hadn’t eaten in weeks. His eyes were wild and deep set, and he was very frenetic. As I looked around the smoke filled room I noticed that there were seven people in the two room suite which included a kitchenette. Two elderly ladies were in a bed. I asked him who he needed to have notarized. He said he needed a power of attorney from his mom. His mother only had a thirty year old Mexican passport. Nobody else in the room had ID to be a credible witness except for the man I was working with who was the beneficiary. I told him that I couldn’t legally notarize his mother under those circumstances. Then, he pleaded with me and offered me lots of cash which he had laying on the table next to his overflowing ashtray, half empty beer bottles, and packs of cigarettes. Then he told me about the family feud he was in and how he was accused of kidnapping his mother. At that point, I started getting nervous. I told him that he should consult a lawyer. He said he was running out of cash and couldn’t afford to see a lawyer. They seemed like they were on the run. I told him I couldn’t legally help him. He continued to plead looking very desperate and distraught. Finally I had to apologize and leave.

This was one of the spookiest notary calls I have ever gone out on.  I just wonder what their real situation was, and if they were really running for the law.  There is no way to know. You can’t question someone in that condition or they might lose their cool. I guess they were probably illegal judging from the lack of proper identification. Thank god nothing happened.

.

You might also like:

Compilation of Mafia related posts about the Notary profession
http://blog.123notary.com/?p=20352

Psych Episode about a Notary. Did the body die from food poisoning or was it murder?
http://blog.123notary.com/?p=19397

Flashpoint – Notary job for a hostage with a multi-million dollar contract
http://blog.123notary.com/?p=18798

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February 19, 2011

The lady and the handwritten will

Filed under: Carmen Towles — Tags: , , , — admin @ 10:35 am

I got a call to go to a neighbors home. She said we just live a few blocks from you. She stated, my mother needs to sign a Will. She is not well so we will need to get this done ASAP. I tell her I understand. I ask her, does your mother have current ID and is she mentally coherent? She tells me yes on all counts. I tell her great, but I caution her that although we as California notaries are not prohibited from notarizing a Will. We need to make you aware that without proper wording (which only an attorney would know or an line service like Legal Zoom could prepare) you could ultimately do your family members more harm and dis-service than good. Bottom line — a judge could throw it out if the words are not up to snuff. She says that it was reviewed by an attorney and she said the he had given it the okay! I said, ‘ok, well great’. I then ask her, when, where and what time would you like me there? We set it for the following day.

I arrived at our scheduled time and good god the house is an utter mess, and the smell of impending death was clinging in the air. It was horrible. But, they needed me and it is after all what we do. I followed the daughter to the kitchen area where the mother (our signer) was seated. She was alert and coherent. I was offered a seat and sat down. That’s where the problems began.

I ask for her ID and the daughter hands it to me and you guessed it — it is expired. I tell the mother we have a little problem I need current ID. The daughter speaks up and says “oh, I thought it was current” I’m thinking “Yeah right, sure you did”, I ask the mother did she have any other government ID such as a passport, etc.? She says no. So, now I tell them that we can use 2 credible witness but they cannot be a party to the transaction or stand to gain any financial interest in this particular transaction . So the daughter gets on the phone and begins calling. I ask to see the document (the Will) and the daughter hands it to me. And I cant believe what I am looking at! It is a handwritten Will on a single yellow sheet of legal paper written or (I should say scrawled) with different colored inks and cross outs. It was a MESS! A hot mess!

I looked at the daughter in bewilderment and I am at this point a little cross to say the least. I ask her did she remember our conversation the previous day? She said yes, and I go on to re-cap our conversation. She tells me that she is sorry but she thought her mother had current ID and that their attorney HAD actually looked at her Will. I couldn’t help myself at this point and exclaimed…”Are you serious and attorney signed off on this?”. She said, “yes” and I let it go. Because what was the point in arguing with her. She was having it with the mother being ill, now the ID problems and obtaining witnesses at this late date. So I told her that once she got everything in order I would happily come back.

Surprisingly, the mothered offered me my fee, but I kindly refused. It was more than obvious that they were struggling and after all they were my neighbors!

They never called me back….and I never expected that they would!

Until the next adventure…be safe!

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