Background Screening – who needs it?
Notaries are never quite sure whether background checks and background screening are an important part of the industry, or just a way for the agencies who provide it to make more money. The state and DOJ screen you when you become a notary, right? You can not be a felon and still be a notary, right? So, why a redundant background check? Does it make the signing companies feel better? Do they even want it? The reality is that few companies ever ask notaries for background checks, but a few do. How much work will you lose by not being background checked?
In California or Out of California – it makes a difference
If you are outside of California, aside from getting more inches of rainfall per year, the standards for becoming a notary are different. California has been more stringent in commissioning notaries for more than a decade, than other states in the country. After 2005, it got even harder… a lot harder. Its now very difficult to become a California notary public. The test is murder, and then you need to get live scan fingerprinting (last I checked — and this is always changing), and checked by the DOJ and the FBI, and in some counties of California maybe even the KGB. Okay, maybe not the KGB, but I’m trying to illustrate how picky things are here. Nobody who is the least bit sketchy or questionable will be able to become a notary, unless they didn’t get caught yet. But, what about other states? The rules change from state to state. It is possible that many states are very lax about background checking their notaries, and in those states, maybe the NNA should background check notaries!
A popular topic on the forum
Background checks are a very popular topic on the forum simply because there is so much confusion and emotion tied to the subject. There is nothing notaries hate more than having to do something redundant. Personally, I do redundant things daily, and I don’t mind providing I’m getting a benefit from it. Others don’t see it the way I do based on these blogs.
You might also like:
If you visit the forum and use the search box you can look up many more strings about background checks, but these are the strings that I thought you would like the most!
Question 13: Background Checks
http://www.123notary.com/forum/topic.asp?TOPIC_ID=2673
Background check standards 2010
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4035
2nd Background check by Service Link
http://www.123notary.com/forum/topic.asp?TOPIC_ID=4007
Nations Direct and Background Checks
http://www.123notary.com/forum/topic.asp?TOPIC_ID=3518
Background Screening?
http://www.123notary.com/forum/topic.asp?TOPIC_ID=328
Its back, background check requests
http://www.123notary.com/forum/topic.asp?TOPIC_ID=3442










Can a notary notarize a birth certificate?
Can a notary notarize a copy of a birth certificate?
Notaries are advised to stay away from notarizing copies of vital records including birth certificates, marriage certificates, and death certificates. The state and/or county clerks are in charge of vital records. Just politely decline when asked to notarize a signature on a birth certificate. These types of vital records must be certified by the county clerk in the corresponding county.
No place to sign!
Additionally, there is no place for a signer to sign on a birth certificate, so how can you notarize a document without a signature? Conceivably, you could draw up an Affidavit that claims that the copy is a true and complete copy of the original birth certificate. The signer could sign that affidavit, and you could notarize the signature on the affidavit and give them a quick oath. But, this is not legal in many states in conjunction with a birth certificate.
What should a notary do?
As a notary, you should know the name of the document that is to be notarized BEFORE you get in your car. Imagine driving 45 minutes in traffic only to find out that you are going to be asked to notarize a birth certificate. Have fun getting your travel fee in that case when you tell the client, “no can do”.
Fetal Death Certificates?
I never knew this existed until I read someone’s reply to a forum post about notarizing (or not notarizing) birth certificates. I never knew there was such thing as a fetal death certificate. How can you give a certificate to someone who has not yet been named? Do souls have an SKU number? Was the fetus mature enough to have been infused with a soul yet? When you study spirituality, you start asking questions like this! On a brighter note, the fetus will be reincarnated, and won’t suffer much according to a colleague who specializes in past life regression!
Refer them to an Attorney
When asked to do questionable or illegal acts, just refer your client to an Attorney so that they can get a professional answer.
You might also like:
Can I notarize a birth certificate – forum discussion http://www.123notary.com/forum/topic.asp?TOPIC_ID=3924
How to get something notarized that doesn’t have a signature
http://blog.123notary.com/?p=4695
The chicken & egg: Birth Certificate problem solved
http://blog.123notary.com/?p=3474