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July 2, 2013

Find a notary public at the last minute on 123notary.com

Do you ever need to find a notary public at the last minute? You might need to find a notary office, or even find a mobile notary public who will travel to you. It seems like a difficult thing to do. You ask around. You ask where you can find a great notary public. You might assume that you will have to stand in line at some bank or office and fill out a lot of forms.

It is easier than that. Just visit www.123notary.com and click on the FIND A NOTARY page. Find 7000 mobile notaries throughout the United States. We have notaries in every state by the boatload. We even have notaries in remote parts of Montana, Hawaii, and Delaware.

Notaries on our site who have our certification icon are a lot better trained than those who don’t. So, even if your notarization is an easy one, it pays off to have someone who knows what they are doing. We have Notaries who speak many foreign languages as well and sometimes have other unique skills like being a wedding officiate, knowing how to do Apostilles, or having intimate knowledge of many types of loan packages.

Good luck finding a great notary on 123notary.com!

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How do you let people know you are a notary?
http://blog.123notary.com/?p=1936

Common notary acts from A to Z
http://blog.123notary.com/?p=2392

Power of Attorney Signings
http://blog.123notary.com/?p=1627

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February 17, 2013

Identification requirements for being notarized

Do you need to see a notary public sometime soon? Are you going to get some critical documents notarized? Don’t be afraid, this is easy! However, there are a few things that you must know.

(1) The notary public is required by law to check your identification. Certain types of identification are generally acceptable such as current driver’s licenses, state issued identification cards, passports,etc. As a general rule, if an identification is a current government issued photo-ID with a physical description, signature, and serial number, it should be good for a notary public to use. Make sure that your signature on the identification matches the one that you use on the document.

(2) Your name on the document must match the name on the identification. However, if your name on the document is shorter than the name on the identification, that is fine. If your ID says John J Smith, and on the document, you are named as John Smith, you are okay. If the name on the document is longer than the name in the identification, the notary public can not legally notarize that longer name variation.

(3) Some states require the notary public to thumbprint you for Deeds affecting real property and Powers of Attorney. It is painless (when I do it).

(4) The notary can not legally choose the type of notarization for you to get. Please have your decisions of whether to get an Oath, Acknowledgment, Jurat, or something else worked out before you see your notary.

(5) Most states require the document signer to sign the notary’s journal as well as signing the document. The notary should also record your identification information in their journal.

(6) Jurats require the signer to swear under oath. Please be cooperative about raising your right hand when you swear under oath.

(7) Mobile notaries charge a travel fee, and can charge waiting fees if you keep them waiting. Please be on time and respect their time and fees. 123notary.com specializes in mobile notaries.

(8) If the signer doesn’t have acceptable identification, please consult an attorney. Please be aware that inmates in jail do not have identification on their person other than their wristbands which is completely unacceptable as notary identification.

Good luck, and find a great notary public on 123notary.com!!!

Tweets:
(1) Your name on the document must match your name on the identification when notarized.
(2) Acceptable notary identification must be government issued, photo, serial #, exp. date, etc.

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Notary Public 101 – Identification
http://blog.123notary.com/?p=19507

Signature Name Affidavit: Not a substitute for an ID
http://blog.123notary.com/?p=3823

When ID and documents have different names
http://blog.123notary.com/?p=230

What’s your sign?
http://blog.123notary.com/?p=19638

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September 17, 2012

Sample Notarized Affidavit

Here is a quick sample notarized affidavit.
I apologize that I am not able to scan a copy of a realistic signature or notary seal for legal reasons, so please accept my unrealistic looking signature and notary seal (notarial stamp).
 
I, John Doe authorize Mary Spencer to type of business documents for my company XYZ Associates. She is to have work completed by 5pm Pacific Standard Time daily, and will be paid half price for late work.  Mary is to work in our office and travel to locations to visit clients upon request.  Either party has the right to dissolve this agreement at any time in writing.  A letter stating that you want to discontinue this relationship  and agreement will terminate and nullify this agreement.
 
 
 
______________________
John Doe
 
 
______________________
Mary Spencer
 
 
State of Nevada
County of Clark
 
Subscribed and sworn to ( or affirmed ) before me on
this 20th day of March, 2012 by

John Doe and Mary Spencer, proved to me on the basis
of satisfactory evidence to be the persons who appeared before me.
 
Larry Doe, notary public
——————————————-
Signature of Notary
 
——————————————-
|   Larry Doe                        |
|   Notary Public                   |
|   County of Nye, Nevada     |   (official notary seal)
|   Exp. 3-21-2012                |         
|________________________|

Please see our glossary’s article on affidavits

Tweets:
(1) Sample Notarized Affidavit verbiage including notary certificate & Oath wording.

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Notarized affidavits information
http://blog.123notary.com/?p=1963

Affidavits of Support
http://www.123notary.com/forum/topic.asp?TOPIC_ID=2316

What are some typical types of affidavits?
http://blog.123notary.com/?p=21334

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June 22, 2012

Notary Public Oath of Office Information

Notary Public Oath of Office Information 

Each state has a different procedure for becoming a notary.  But, it is common for states to require a newly commissioned notary public to purchase a bond and file it with the county recorder. When the notary comes to the recorder’s office to file their bond, it is also common for them to have to take an Oath of Office, and file their oath at the county recorder’s office as well.  California requires notaries to file two completed copies of their oath with the county recorder. Remember not to sign the Oath documentation until the clerk at the county clerk tells you to!
 
The Oath of Office
Generally, the Oath will be a piece of paper with a quick statement that you swear to. You will need to raise your right hand and swear or affirm under oath that you swear to tell the truth, the whole truth, and nothing but the truth, and you will have to agree to the terms in the document.  You need to sign in the presence of the clerk, and then the clerk will affix their stamp to the Oath paperwork.
 
Verbiage for the Notary Oath of Office
Here is some sample wording from Michigan’s Department of State:
 
Do you solemnly swear that you will support the Constitution of the United States and the Constitution of this State, and that you will discharge the duties of the office of Notary Public in and for said County to the best of your ability?

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Vampire notaries: 24 hour service
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March 17, 2012

Oath of two credible witnesses

Oath of two credible witnesses
 
We wrote another quick blog entry regarding WHEN you can use the oaths of two credible witnesses to identify a signer.  We also specified WHICH STATES you are allowed to use the oaths of two credible witnesses in.  Please refer to:
 
Credible witnesses from A to Z 
to learn which states allow the use of oaths from two credible witnesses to identify a signer.  If a notary public uses two credible witnesses, then the notary doesn’t need to know those credible witnesses, however, the credible witnesses should be able to tell the notary public the complete name of the signer(s).  Please keep in mind that you should not use credible witnesses unless the signer either has no identification, or unless it is too difficult to obtain that identification (generally because it at a different place far away). 
 
Please keep in mind that the notary public must administer an oath to the credible witnesses asking them to swear under oath as to the identity of the signer, and that the credible witnesses should sign the notary journal in the notes section as well.  The notary must also identify the credible witnesses by means of identification documents such as a drivers license, passport, etc.

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Sample Affidavits & Sample Oaths
http://blog.123notary.com/?p=2372

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December 6, 2011

Can I be a Maryland notary if I live in DC?

Can I be a Maryland Notary if I live in DC?

Notary Public DC
It is very common for Maryland residents to have a Washington DC Notary Public commission and be a Notary Public in DC. It is also common for Washington DC residents to become a Maryland notary publicVirginia notaries also commonly get dual commissioned in Washington DC.  Just contact the state notary division that you want to apply to and ask them what their conditions are for applying for a notary public commission.  It’s common for a state to require you to be working or doing some type of business in their state.  However, offering a mobile notary service to their state / territory / district is a type of business, so you should be acceptable.
 
Notary Public Maryland
Here is the contact information for the Maryland notary public division
http://www.sos.state.md.us/Notary/Notary.aspx

 
Notary Public Virginia
Here is the contact information for the Virginia notary public division.
http://www.commonwealth.virginia.gov/Notary/notary.cfm?
 
Find a mobile notary in DC! 
Just visit the advanced search page on www.123notary.com and you will have many notaries to choose from!

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December 2, 2011

How do you let people know you are a notary?

Filed under: Marketing Articles — Tags: , — admin @ 6:15 am

How do you get the word out that you are a notary public? 

Notaries get their work from advertising in the yellow pages, online, word of mouth, networking, and from people you know or work with.  So, how do you get the word out that you are a notary and want to offer your services to others?
 
Pass out the cards!
You can walk around your neighborhood and pass out business cards to people in neighboring businesses. They will like the fact that they recognize you and that you are walking distance.  They might receive regular inquiries from walk-ins that need a notary public, and now, they will know where to refer those people!
 
Nursing homes are a great place!
Once again, pass out your business cards to the relatives of the patients at convelescent homes.  They will need you sooner than you think. Give the staff your card too.
 
Jails and bailbonds people need notaries too!
The people in the waiting rooms of jails might need a notary public faster than you can say, “lockdown”.  Bailbonds people generally have their own in-house notary, but they are out sick or quit from time to time.
 
Advertise online
123notary.com is a great place to advertise your mobile notary services. We train people how to get into this line of work. It is not hard to get in if you are serious!
 
Yellow pages
This is expensive, but if you are serious about getting mobile notary work, a yellow page ad could get you business for years to come. People tend to keep these books around for years.  Online yellow pages sometimes work and sometimes don’t.  You really have to try these yellow pages one by one to see what works and what doesn’t.

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Business cards for mobile notaries – what to put on them, who to give them to, etc.

Everything you need to know about notary advertising

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November 13, 2011

Can a notary witness a will or notarize one?

Can a notary act as a witness to a will — Can a notary notarize a will?
 
This is a very difficult topic to write about because notary law differs from state to state, and notary laws change over time as well in particular states.  As a general rule, a notary public is discouraged from notarizing signatures on any will.  If you are a New York Notary Public, you should probably avoid notarizing signatures on Wills under any circumstance since standards for what constitutes unauthorized practice of law in New York State for a New York Notary Public are more stringent than many other states.  I heard that notarizing a Will as a New York Notary might be considered practicing law. However, in many states, a notary can notarize signatures on a will — even though it would be meaningless.  Utah notaries are encouraged to notarize signatures on Wills if asked to since it is illegal to turn down any lawful request for a notarization. But, what about acting as a witness?
 
A notary can act as a witness, but in their capacity as an individual.
Unless your state prohibits a notary from being a witness (  have never heard of such a restriction, but it could exist), a notary can be a witness.  A Delaware Notary Public can act as a witness as an official Delaware notary act and charge a prescribed maximum notary fee.  However, in other states, a notary public may act as a witness, but in their capacity as an individual — or at least it would not be done as an official notary act recognized by their state.  On the other hand, the notary acting as a witness can also indicate that they are a commissioned notary in their state which adds credibility.  Notaries are screened before being commissioned in their respective state which makes them perhaps more credible than an average citizen (you would think).
 
Unauthorized practice of law — what does this mean?
I am not an attorney, and can not give any meaningful tutorials on what unauthorized practice of law constitutes.  As a non-attorney notary, you should avoid giving any type of advice about what type of notarization to get, what type of legal paperwork to get, or how to fill it out.  You should not draft legal documents in any state (documents to be used in court or submitted to a judge or used in conjunction with any court case).  You might be able to assist in drafting non-legal documents in many states that are to be notarized such as simple affidavits, etc.  A Florida notary public is strongly advised against helping drafting any type of documents since laws in their state are more strict about what type of advice a notary may give.  In short, each state has a different idea of what “UPL” means.  To play it safe, please read up on what your state notary laws are, and don’t draft legal documents, and don’t give advice on legal matters.
 
How many witnesses do you need for a Will?
It is standard in California, New York, Ohio, Arizona,  and  most other states for a Will to require two witness signatures. I read on findlaw.com that Vermont requires three witnesses to sign a Will.  Witnesses must be 18 years of age or older in any state.  A notary can be one of those witnesses.
 
How do you document witnesses?
It is not a crime for a notary public to notarize the signatures of witnesses on a will, although it is improper to notarize the signature of the principal. It is always helpful for the witnesses to print their name, give their address and a phone number as documentation. You never know when they might need to be contacted.  By having witnesses’ signatures notarized, the notary has a record of the identification of the witnesses, and a prudent notary would also record their adress and maybe even their contact information.
 
What is it like to act as a witness to a will?
I have done this many times.  It is a very boring, but traditional formal proceeding. It is common to have an attorney present, a few neighbors or friends, and perhaps even a bottle of wine (for after the signing).  Everyone commonly gathers around the dining room table. Once everyone is there, then the attorney might give a quick speech, and then the principal signer signs, and then the witnesses sign in their appointed places.  Afterwards, there is lots of chatting generally. Or, you might meet in the conference room of a law office and do it there (less fun).  Many people consider a notary to be a better quality witness since they deal with signing documents as a profession and they take signatures more seriously, so I got many gigs as a witness.  I took it very seriously and watched very intently every time a signer signed!
 
You might also like:
 
Information about Credible Witnesses
 
Can a notary be a witness?
 
New York Notary search results

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November 10, 2011

Notary Procedure for Affidavit of Support Documents

Affidavit of Support and the Notary Procedure
 
Notaries who are not immigration experts are strictly forbidden from giving any type of advice regarding immigration.  However, it is common for individuals going through the immigration process to have documents that need to be notarized by a state commissioned notary public.  The Affidavit of Support is the most commonly notarized immigration document.  Any currently commissioned notary with jurisdiction in your state can notarize your signature on that document. There is no such thing as an Immigration notary, or Immigration notariation, but any notary can notarize signatures on basic immigration documents.
 
How do I get an Affidavit of Support notarized?
Just for the record, you get a signature notarized, not a document.  Affidavits of support typically require a Jurat certificate or the type of notarization known as a Jurat.  This requires a quick oath to be given to the signer by the notary public.  The oath only takes half a minute.  The notary would need to check the identification of the signer (this applies to most states).  The notary public would record the identification document’s information in their journal (most states require a journal). 
 
Identification
The ID could be a current drivers license, passport, state ID card.  The ID should be a current government issued photo ID with a physical description and signature.  Green cards are typically not allowed as identification to be notarized.  Foreign driver’s licenses are generally okay, and passports are acceptable.  Make sure to check with the notary you are going to use to see if your choice of identification will be okay.  Make sure your identification is not expired.  Some notaries will allow the use of credible witnesses as well.
 
The Oath
Have you ever sworn under oath before?  Its easy. Just raise your right hand and say, “I do”. It’s the notary’s job to ask you to raise your right hand, and its their job to create some wording for the oath too.  They might say, “Do you solemnly swear that the contents of this document are true and correct and that you agree to and will abide by the conditions in this document?”.  Just don’t mumble when being given the oath.  Speak clearly please.
 
No English? 
If the signer doesn’t speak English, most states do NOT allow the use of a translator.  The signer must be able to speak directly with the notary public.  So, for example, if the signer speaks Spanish, just find a bilingual notary public who knows enough Spanish to be able to converse with the signer about the document and the signing. The bilingual notary doesn’t have to speak the language perfectly, but enough to communicate adequantely with the signer.
 
Immigration Advice
Do NOT ask a notary public for immigration advice, unless they have evidence that they are an immigration professional in some official capacity. Notaries are not allowed to give any type of legal advice.  Additionally, notaries can not draft legal documents, although many states allow them to draft less formal documents.
 
Where do I find a notary?
You can find a mobile notary on www.123notary.com, and there are bilingual notaries speaking almost every language on the planet from Arabic to Zulu.  Spanish is by far the most common foreign language for notaries to speak, but 123notary has many who speak all other types of languages.  If you want to find a notary office, try your local UPS store. They can be found on google.

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Affidavit of support and direct communication with the signer
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Modern Family – An Affidavit of Citizenship & Affidavit of Domicile
http://blog.123notary.com/?p=10989

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September 20, 2011

Notary is pushed off stairs by borrower!

Well, I thought I had heard it all.  I hear a lot of wonderful, interesting tales here at 123 from our members. Some are entertaining and funny while others are very sad and depressing. This, unfortunately is one of these stories and unfortunately it is the worst to date. It is nothing short of horrendous and shameful. Although I have her permission to tell her story, I promised her I would not reveal her or the area she lives in. So, here we go…

This particular notary public who is female took a signing from a signing company, she confirmed her appointment, prepared her docs and met her borrower at the the specified time. As she went through the documents, he saw that his interest rate was 1/2 percent more than he had been told. He then became enraged. He requested (using vulgarity) that she leave his home immediately. She packed up her things up and prepared to leave the premises.  As she proceeded to the door the  borrower followed, continuing to rant and rave using foul language incessantly. He was VERY angry with this 1/2 of a percent increase that nobody had bothered to inform him of (sadly, a  story we all are familiar with and have heard many times)  and, to top it to make matters even worse off, the loan officer had not been in contact with him and had been unreachable for several days.

So, as she walked out of the door onto his front porch. There were 4 steps to go down to the walkway that would lead to her car… But, before she could take that first step — with the force of both of his hands on her shoulders he pushed her down and off the porch. She went flying off the porch, and by the grace of God she somehow pivoted her body onto the grass instead of his cemented walkway  that was directly in front of her but unfortunately in trying to break her fall she broke her left wrist. In disbelief and shock she just laid there. The borrower went back into the house and shut and locked his door.  However, fortunately for her, the borrower’s neighbor who was mowing his lawn at the time witnessed the whole thing. He called out to his wife to call the police and the paramedics and he came to her aid and sat with her until they arrived. (A knight in shining armor). The paramedics attended to her and after the police got the story from both the notary and the neighbor one of the officers went to the door of the borrower , rang the bell and the borrower did not answer. At that point the officer yelled out to him to open the door or else. He did eventually open the door, and then was immediately  handcuffed and  placed under arrest and was put in the back of the police car.

Now folks get this — as the paramedics worked on our notary public to prepare her for the trip to the hospital and the police filled out their report the borrower (hand cuffed in the back seat of the police car) was still ranting  and raving non stop with vulgarities that they (the police and paramedics) needed to get this you know what off his grass and property. One of the police officers obviously fed up with this behavior as well as the noise went over to the borrower and told him that he needed to shut up and slammed the car door. He then asked the neighbor if this  behavior was characteristic  of this man. The neighbor and the wife just looked at each other and nodded yes… I just cant believe this man and his behavior, I am still in awe of all of it.

The paramedics said that if she had fallen  onto the concrete instead of the grass she would have broken both wrists and god knows what else in the process. All things  considered she was lucky-it could have been way worse.

She ended up staying in the hospital of 4-5 days instead of the day and half  she was originally told due to an infection she developed in her wrist.

Now it is 1 month later and she is finally back to work. She is healing well I asked her how she felt about her career now (she is a full time  signing agent) and if she felt like giving it up…and she said no way. She says she loves her job and knew this was just something that happened. Kudos to her! She and DA have filed charges and he has 3 counts against him and there will be a civil suit as well. I hope he gets ALL that is coming to him….I say throw the book at him.

Now, of course the signing service that gave her the assignment wants to know why the loan wasn’t closed. Well get this; When she called in to tell them  what had happened from the hospital — the person on the other end of the line laughed and said “you could have come up with a better excuse than that”. So, in order to clear her name she had to send in the police report, hospital records etc….( and yes she did manage to call the day of the signing)

So, all of this leaves me with a few thoughts. I really feel that this could have been avoided if the loan officer had done his job. This is so often the case where the loan officer knows exactly what the numbers are way ahead of time but avoids sharing this information with the borrowers and we go out at the final hour when they know these borrowers are desperate and for the most part are stuck and cant turn back now, and they regrettably just sign. And we get stuck in middle — and in this case — pushed down a flight of stairs. Now some of you will disagree and put up a fuss but this is why when I call and confirm with the borrowers I ask them has the loan officer been in touch and have they gone over the figures with them. If the answer is yes then I ask them what are the numbers supposed to be. This way if the number con-inside with what I see, we are good. If not, I can alert the hiring party that we have a problem before I waste the borrowers time or MINE.  I can avoid problems at the table-situations like the one I just described to you here. (aLthough it is rare and the first time I have heard such of a thing happing it is now a reality that it is possible). This technique does not always work but it is sure worth a try. And it might save you some trouble. I have been doing it for years. Now I know some of you will chew my head off about this technique of mine but this is my business and I run it as I see fit-just as you will run yours as you see fit. But, remember this is for the most part why are economy is shot…to many lies and games being played in the refinance word, and we are usually abandoned and stuck in the middle.

Now, most of you know I preach about your worth and the fees that you charge — this story just reinforces my feeling that you need to be paid what you are worth. I know this is an extreme case but we stick out necks out every time we take an assignment. We NEVER know where our notary public assignments will take us or what we will have to deal with when we get there. We deal with bad attitudes, late documents, traffic, bad neighborhoods, filthy homes, terrible smells, pets, incompetence, etc., and sometimes bad people. So my point is you need to be paid what you are worth. If you continue accepting these low fees that they are offering nowadays not only do you hurt yourself you hurt all of us: the notary community as a whole…..Now in this case a higher fee would not have stopped his unthinkable behavior but I feel that because we deal with so much adversity in this business we need to have our pay more in line with our efforts and the things that we are subjected too. For me, without fair compensation this profession is just not worth the effort or trouble.

Until next time!! BE SAFE!!

Written by Carmen Towles

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Part 2 of Notary is pushed of stairs – the sequel!

Power of Attorney at a nursing home

Why notaries don’t last

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