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March 31, 2021

She had a signer come to her house, then got certified by 123notary!

Filed under: General Stories — admin @ 5:03 am

This was written by one of our Notaries who just retired. But, she told me the short version of her story which included us!

“I have retired as a Notary Signing Agent.

In 2010, a man came to our home to close a mortgage transaction. I asked him how he had gotten into this type of work and he told me that when he learned about mobile notaries, he had become a notary and signed up with a company called 123 Notary. As soon as he left, I applied for my notary commission and as soon as it came in, I contacted 123 Notary, took the course, and passed the test. From that point on, I was off and running! I built a successful business and enjoyed every minute of it! All good things must come to an end though, and now I’m ready to travel, relax, and play more golf!

Jeremy, I’ve appreciated your phone calls, the forums, and your informative, entertaining articles.”

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November 29, 2020

Studying to be Elite Certified is worth $533 per minute

Filed under: Certification & Communication Skills — admin @ 8:21 am

Most Notaries don’t want to bother studying. They are lazy, not well educated, and have a bad attitude in general. Additionally, most of them do not care about their work, don’t care about safety precautions, and most of all don’t care how they treat me. The purpose of being Elite Certified is to prove that you are one of the good Notaries who does care and who represents the top 2% of Notaries in terms of knowledge.

It is unclear how long it takes to study for the elite test. That depends on how much you already know. Let’s say it takes 10 hours to study — what are the benefits if you will be in business for another ten years?

$14 more per signing.
Elite Certified Notaries get paid $14 more per signing based on a poll than uncertified Notaries.

Double your work
I cannot say how much extra work Elite Certified signers get, but their clicks are far higher than the rest, so I will estimate realistically that it is about double.

Before vs. After
If you were getting five signings per week at $100, and you get ten signings per week in the long run at $114. that means you go from an income of $500 per week to $1140, but your expenses don’t go up. Over the course of ten years that is $570,000 in income compared to $250,000 which is $320,000 extra income. So, your ten hours of study netted you $320,000 extra income. Ten hours of study is 600 minutes which means that each minute of study is worth $533 in the long run.

Most Notaries typically make very bad financial decisions. Most of them chose not to get educated. Most of them chose not to try hard at their job or career. Most of them chose and choose not to study hard for my tests. They would prefer to spend time at a birthday party or working for $20 per hour rather than to study for the elite which is worth $533 per minute! If you are having trouble making up your mind, just ask yourself —

Do you prefer 30 cents per minute or $533 per minute?
Most Notaries actions suggest they prefer 30 cents which is exactly what they get if they get paid at all.

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You might also like:

Why you should consider getting 123notary elite certified
http://blog.123notary.com/?p=20094

Elite Certification will benefit you for the rest of your life
http://blog.123notary.com/?p=20770

The elite certification study guide
http://blog.123notary.com/?p=20118

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November 27, 2020

10 reasons to get 123notary certified

Filed under: Certification & Communication Skills — admin @ 7:02 am

Back in 2004 to 2012, many people wanted to get 123notary certified and studied hard to get this designation. In the last few years, we retested our certified members and found that the overall skill level of people on our site had declined a lot and that most people were not willing to study. This is a huge mistake. Title and signing companies care about experience above any other qualification. However, they still reward people for knowledge and the clicks and jobs dispatched prove my point. If you want to have an edge over the other Notaries, 123notary certification is one of the most effective investments of your time — the other two being reviews, a stellar notes section and accumulating mass amounts of experience the old fashioned way. Below are some significant benefits for 123notary.com certification.

1. Get more clicks (but, not on route 66)
123notary certification currently gets Notaries an average of about 30% more clicks to their listing. It is one major factor of several that determines whether or not your listing will even get looked at. More clicks typically translates into more jobs, however, this relationship is not directly proportional. 30% more clicks in real life would translate into 40-50% more jobs. Many people will click once on your listing during a query. But, if they give you extra clicks, that means they are strongly considering hiring you which is why the click to job ration is disproportional and in your favor.

2. Get more jobs from Title
One Notary wrote to me after he failed his certification retest audit. He said that calls from title dropped altogether the minute I took his certification icon away from him. This is not true for all Notaries, but was his case which is why he studied many hours to pass the scrutiny of my questioning. People who work for title want solid Notaries, and they look at a number of factors including certification — and for God’s sake, please don’t have any spelling mistakes in your notes section on your listing or you can expect your phone to be dead.

3. Feel more confident about yourself
Many Notaries who master our materials like the fact that they know what they are doing. At the risk of sounding more like a deodorent commercial — many signing agents have told me that the feel happier and more confident talking to title and going to signings. Yes, they spend many grueling hours studying for our test, but they feel it was worth it and I respect their diligence.

4. Be one step closer to elite certification
You cannot just become elite certified at 123notary. You need to have a solid understanding of Notary procedure and vocabulary as well as a 123notary basic certification. Certification brings you one step closer to being ready to study for the elite test which is very different material and much more obscure.

5. 123notary certification is sought after by particular companies
I have gotten correspondence from Notaries who claim that 123notary certification is informally recognized by 1st American Title among others.

6. You will be a safer Notary
Many Notaries put themselves at legal risk because they do not know the legal significance of how they handle situations. Not keeping your journal correctly could end you up in trouble with the FBI or a Judge in court. Not keeping thumbprints could get you named as a suspect in an investigation as it looks like a cover up. Doing cross-outs when it is not necessary can get you in trouble with certain county recorders or Lenders. Knowing what you can do, and knowing what you can do that is prudent are two different questions. Learn how to please your client without creating liability for yourself by mastering our Notary materials. We have written blog articles where Notaries have gotten into legal trouble and had to pay up to $20,000 to defend themselves when they were innocent. Imagine how much easier it would be if you kept proper records and acted prudently at all steps along the way.

7. Multiple certifications make you look serious
As someone who deals with Notaries all day long, I can attest to the fact that I have a higher level of respect for Notaries who have three or more certifications. Those who just get the NNA certification and say, “That is all I need.” seem like underachievers to me. I have a higher opinion of those who took notary2pro, NNA, and 123notary certification, or Loan Signing System. When I was a Notary I got certified by five organizations to give you an example of someone who takes this business seriously.

8. Make $8 more per signing.
We did a poll many years ago and learned that our 123notary certified members average income made per signing (according to their claims after a mass email was sent asking them how much their average signing netted) was $8 higher than people not certified by 123notary. Elite members made $14 more per signing. Making more income per signing means that after expenses, you will be making a lot more per year. The extra income could add up to $5000 to $10000 extra per year for a busy Notary which might be $200,000 in their lifetime. It only takes ten hours to do a good job studying for our test. Is your ten hours worth $200,000? That’s $20,000 per hour. What else can you do that is worth that much even if you do brain surgery (or are a hitman) on the side?

9. Get perks from 123notary!
If we notice you are 123notary certified, you would be more likely to get opportunities for free or paid upgrades that the others might be overlooked for. Stop being overlooked and get certified today! If you are late paying your bill, we might give you a little longer grace period. And in general we will value you more because you represent knowledge, quality, and come across as being a serious Notary. Over all you will get better treatment from 123notary if you pass our test.

10. Be more fluent explaining things to borrowers
In real life there are certain things you can and should explain to the borrowers while there are others that you should refer them to a professional about. If you pass our test you will know where to find the prepayment penalty, how to explain the APR, what is on the HUD or CD, and when their first payment is due. You will have this information memorized. You will know that a signer can legally presign an Acknowledgment (in most states) whether the Lender “prefers” that or not and how to administer an Oath without falling on your face. You will be more professional and smooth in all of your transactions.

SUMMARY
Certification will help you get more clicks, get more work, make more per signing, be smarter, feel better, be a smoother Notary, and get on the good side of 123notary. It only costs a few hours of study and a small fee, so the only thing holding you back is lethargy. Get off your assets and get 123notary certified today!

You might also like:

Compilation of posts about certification & elite certification
http://blog.123notary.com/?p=16264

123notary’s comprehensive guide to getting reviews
http://blog.123notary.com/?p=16290

How to write a notes section if you are a beginner
http://blog.123notary.com/?p=16698

Unique phrases from the Ninja course
http://blog.123notary.com/?p=14690

The lady who studied 30 hours for her elite test
http://blog.123notary.com/?p=21238

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August 6, 2018

Why you should consider getting 123notary Elite Certified.

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Notary Certification

“Elite style” from 123notary!
At the time of this article being written there are only about 100 Elite Certified 123notary members. Elite Certified members get a lot more quantity of work, and get paid roughly $14 more per signing than someone who is not 123notary Certified. So, why would someone pass up more work at higher prices, isn’t that what we all want? Actually not. What people really want is to not have to study — and that is where the problem lies.

Standards for passing our Elite Certification have been raised and that is why it is so highly prized by title companies. You have to be good as a notary, signer and have some obscure knowledge about documents and the industry to get Elite Certified. In any case, here is some data about our Elite Certification.

1. Elite Certification is FREE for now.
We used to charge $179 for Elite Certification. Since we have recently changed our educational and testing requirements, we are allowing people to pass our test at no cost. However, you do have to study and very few can pass because the standards are high.

2. Get more $$$
Elite Certified members on 123notary get paid $14 more per signing than uncertified members. If you are complaining about not getting paid enough, your complaint will change to being paid too much. And that is a nice thing to complain about. You won’t know what to do with the additional income you have. But, I can help you with that. You can invest that in more advertising with 123notary!

3. Get a lot more attention from Title & Escrow
Title companies love 123notary because we have better quality control for our Notaries than other sites. They especially like our certified and elite members as well as people who are top on the list in their area as they are the cream of the crop in the Notary industry.

4. Impress others with your knowledge
Knowing more about the industry will impress people, especially when your knowledge is more solid than anyone else which will basically be true if you can pass our test. People pay more for knowledgeable, experienced and dependable people. But, they don’t pay more for people who fallaciously claim to be knowledgeable, experienced and dependable. Self claims of greatness are inexpensively bought credibility, but our Elite Certification is a highly prized mark of credibility that comes from an unbiased judge of ability — me!

5. Be safer as a Notary
Notaries who don’t know anything (97% of Notaries to be exact) are a danger to their clients, society and themselves. Not knowing how to handle notary situations prudently, not keeping your journal correctly and not knowing how to fill out forms correctly in all cases is not only negligent — it is dangerous and can get you sued, or forced to be a witness in a long drawn out court case, fired, investigated, or in some cases fed to the lions. Ignorance doesn’t pay, but knowledge can keep you and everyone else a whole lot safer. It is worth the ten or more hours you will need to study to get this icon.

6. Get more clicks on 123notary
Clicks and more clicks translate into more jobs. You still have to answer your phone, print documents and go to jobs, but there will be more jobs and better jobs if you can get this icon.

7. Feel more confident and less afraid
Many Notaries have a sense of dread, because they don’t know if they will run into a situation they cannot handle. Earning our Elite certification will have taught you how to handle a wide variety of problems common to Notary work. You might not know everything, but you will know pretty close to everything.

8. Get favorable treatment from Jeremy and Carmen
We both have the highest respect for our Elite members. They are smarter and we are very aware of that. We also respect their motivation as motivation is a scarce commodity these days. We are more likely to promote Elite members with discounted upgrades and special deals on additional counties (no guarantees, but this is our practice.)

Summary
Get treated like a king or queen, make more money and get recognition by virtue of your rightfully acquired knowledge. Nothing should be holding you back from being Elite Certified by 123notary for FREE. All we ask is that you take the studying very seriously, and study with the intent of mastery rather than just skimming the materials. Study and review and quiz yourself on every aspect of the information at hand. If you get less than 100% on a self-quiz, you will not do well on our quiz. But, try it and perhaps you will pass, and if not, you still will have learned something of value.

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You might also like:

Elite Certification will benefit you for the rest of your life
http://blog.123notary.com/?p=20770

The elite certification study guide
http://blog.123notary.com/?p=20118

Unique phrases from the Ninja course
http://blog.123notary.com/?p=14690

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May 7, 2018

Attention 123notary Certified Members

Filed under: Certification & Communication Skills — admin @ 10:54 am

123notary will be retesting several hundred certified members in the next few months. We will be retesting all of our certified members between now and 2020, but many will be tested in April, May and June. Please study from Notary Public 101 and the 30 Point Course so that you will not be caught unprepared. The quiz will be by phone, unannounced (other than in this blog and some automated phone calls) and timed. Questions will not be hard, but most of you don’t know the answers to the easiest questions yet claim to “know what you are doing.” Once again, here are some pointers about the quiz.

1. Timed.
We will be asking several dozen questions this time around. The quiz will be longer than the previous questions we asked. However, the time limit given will be short. If you don’t know answers with away, we will fail you and you will lose your certification for at least half a year.

2. Several Sections.
This quiz will be composed of several sections. You need to get a passing score in each section otherwise the quiz is over and you lose your certification indefinitely.

3. Sections Involved.
Intro (several quick basic questions)
Basic Notary Knowledge
Following Directions
Handling Unusual Situations
Loan Documents

4. Date of Quiz
Unannounced. However, several hundred of you will be quizzed between April and June 2018, so be ready at all times. You never know when the call will come. But, if we can’t reach you four times in a row, or if you are unprepared you will fail.

5. Study Recommendations
Study from Notary Public 101 on our blog which is free and requires no password. The 30 Point Course is also a good study guide. Study and go over all the information until it is memorized. To pass under time duress you need to know this information inside out and not in a wishy-washy way.

Conclusion
Notaries who are self-proclaimed experts who have a wishy washy knowledge of Notary and Loan Signing Procedures are bad for our reputation. Nobody will take our certification seriously if people who can’t explain basic Notary procedures have it, and that is unfortunately almost all of you. So, we would prefer to give all of you a chance to learn what you should have known all along and test again. All I can say is take this seriously, because you will lose if you aren’t prepared and there is no second chance this time. Please be at the top of your skills at all times because you never know when the quiz is coming.

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May 2, 2016

Not being 123notary certified = only getting 47% of the work you would have gotten.

Most Notaries claim they don’t “need” to be 123notary certified. They are already NNA certified or already know it all. Our certification is not to teach you anything. Our purpose is to verify that you are up to a particular level of knowledge. The people who use our site take our certification very seriously and they skip over people who don’t have it. In fact, those who are not 123notary.com certified only get 47% of the jobs they would have gotten if they were certified according to my number crunching.

If you are paying $100 for a listing, but only getting $47 of the value, that’s terrible, right? But, most Notaries on our site are in exactly this position. They pay every year, but some other Notary who pays the same that they do is getting more than double the jobs they pay. So, you’d think that the uncertified Notaries would wake up and just study and take a test. But, they rarely do. Most of them took it before and failed and just gave up. If you give up on our test, you’re giving up on getting work from good companies.

So, what is the solution? Study! If you study hard, you can do better the next time you take the test. A little studying won’t kill you. Plus, this is your career and you should take it seriously. Not knowing what you are doing not only doesn’t make sense, but is dangerous!

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You might also like:

Compilation of certification posts
http://blog.123notary.com/?p=16264

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June 19, 2015

How much more does a 123notary certified signer make?

How much more does a 123notary certified signer make compared to a 123notary uncertified signer? The answer is roughly $8 per signing average. I hear a bunch of “buts” in the background. “But, I’m NNA certified, so I’m already certified.” Yes, but you will make more money if you have the knowledge and the show that only 123notary certification offers you. Our numbers are the proof. Not only do 123notary certified notaries get more than double the new incoming calls from our site than 123notary uncertified notaries in comparable spots, but they get paid roughly 8% more as well!

I did a poll of the notaries on our newsletter. I asked what their average signing yielded them. The answers were not always very precise and some round-about. However, I was able to crunch some numbers.

Crunching the Numbers
I crunched figures from the first 22 uncertified notaries who responded.
I crunched averages for the first 20 certified (by 123notary) notaries who responded.
I crunched numbers for 10 Elite certified notaries who responded or who I had talked to previously about fees.
I wasn’t sure what to expect, but then who is.
My results are based on limited information, but enough to get a rough idea.

Average Results
The average Elite certified notary polled claimed they averaged $116 per signing
The average 123notary certified Notary polled claimed they made an average of $110 per signing.
While the average 123notary un-certified Notary polled made an average $102 per signing.

My Surprise
I was surprised that the 123 uncertified Notaries did so well. Most of them lack even the most basic of signing agent education. Most of them don’t know where to find the prepayment penalty or how to explain the APR intelligently let alone understanding the other documents. I am amazed they get paid so much!

$8 Extra per Signing Adds Up to Almost $30,000 in a Decade!
Many Notaries think that they don’t “need” our certification. However, Notaries who pass our certification test know approximately double what those who can’t or didn’t pass our certification test know. Additionally, Notaries who pass our test get double the new calls from our site, although our certification will not help you on other sites. Moreover, Notaries who pass our test get $8 extra per signing. If you do 30 signings per month for 10 years, you will make $28,800 extra as a result of having passed our certification test. So, when you ask yourself if you “need” our certification, also ask if you feel that you “need” an additional $28,800 extra over the next ten years. That can buy you almost a brand new Toyota Corolla after seven years!

$14 Extra per signing + lots more offers makes Elite a good investment
Our Elite certification is intentionally priced higher than our regular certification. We are charging $179 currently. Notaries comment on how that is expensive, but what they should be focusing on is what it can get them. Elite certified notaries have a monopoly on the market. We make it easier for them to get to the highest spot(s) on the list, and people who use 123notary vastly prefer our Elite signers as they are four times as knowledgeable (in my experience) as un-123notary certified Notaries. Getting our Elite certification will make you stand out, get lots more work, and get paid roughly 14% more for the same work! Your entire career could be changed by this one decision. We prefer if you have signed a few thousand loans before you take our Elite course, but that is up to your discretion!

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You might also like:

What’s the difference between getting 16 clicks per month and 100?
http://blog.123notary.com/?p=13185

10 quick changes to your notes that double your calls
http://blog.123notary.com/?p=4499

A detailed look at the Elite Ninja course
http://blog.123notary.com/?p=4621

Augmenting your skill set to make more as a notary
http://blog.123notary.com/?p=14150

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February 13, 2012

Certified Signing Agent – what does it mean?

There are different signing certifications out there.  There are NNA certified signers, 123notary certified signing agents, and many other agencies have a similar type of test and certification.  But, what does it all mean? 
 
NNA certification is famous, and people think that they are a government agency.  You can learn a lot from the NNA certification process. It is a good use of your time.  My personal opinion is that the test covers much more information than you will ever be able or authorized to use, and that it lacks focus as a result.  I feel it is better to focus on what you will be using daily and to be good at it which is a daunting task for most notaries — believe it or not!
 
123notary’s certified signing agent process
Most NNA certified signers do not want to take another test, and they don’t take ours seriously.  What they fail to realize is that they should not take the test because they like our test.  They should take our test because the visitors to 123notary WILL NOT HIRE THEM as a first choice unless they are certified by us.  Our test is short, not expensive, and to the point.  It is also timed which makes it less popular with the notaries.  A timed test is harder to pass, and that means that you really have to know your stuff and be able to function under pressure.  Most of us can not function under regular circumstances and fall apart under pressure. This is how we separate the ladies from the girls, etc.
 
History of the 123notary certification test
We used to give the test over the phone.  We didn’t have money or technology in those days.  Notaries would say, “Ummmm, ahmmm, I know this”, and think for two minutes when we asked them simple questions about what information is where.  If you have to spend long amounts of time thinking in front of a borrower, they will think that you are an unprofessional idiot, and they will be right.  If you can pass our timed test, that proves that you are motivated, smart, can think under pressure, have a little bit of money, and know your basics.  Passing our test doesn’t mean that you know the subtleties of the profession, but most notaries have enough trouble with the basics which is why we place very little emphasis on the more sophisticated points.
 
Whose test do I take?
Want to be a loan signing agent?  You need marketing.  If you want to advertise with the NNA, then pass their test. If you want to advertise with 123notary, then pass our test.  Get certified by whichever agency you plan to be with — on their jurisdiction (their site).  It is similar to different state laws.  If you are in Ohio, get commissioned by the Ohio notary division, and if you are in Montana, then get commissioned by the Montana notary division.  Don’t tell the Montana notary department that you are ALREADY certified by Ohio, because they don’t want to hear that.

 123notary certified loan signing agents get 3x the business
We tell our clients that they will get 3x the business if they get certified by us.  Our statistics demonstrate this fact.  The smarter notaries get with the program and just do what is necessary, but we get a bunch of arguers who want to spend two hours convincing me that they don’t need the test.  Don’t tell me — tell the hundreds of visitors to our site who refused to call you because you don’t have the certification icon next to your name!

You might also like:

123notary certification gets you more clicks
http://blog.123notary.com/?p=22496

Elite certification will benefit you for the rest of your life
http://blog.123notary.com/?p=20770

Compilation of certification posts
http://blog.123notary.com/?p=16264
 

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May 27, 2011

NNA Certified Signers who failed our test!

NNA Certified Signing Agents who failed our test!

This story goes back many years, perhaps close to a decade.  123notary.com started off very simply without much technology.  We couldn’t afford to do any more than barely build the site back in those days.  I had to decide whether to have a certification or not.  It looked more professional if we had our own certification. But, it has always been like pulling teeth to convince the NNA certified signers to even consider taking our test.
 
Notaries couldn’t answer simple questions without a long pause.
In the old days, we used to give our certification test by phone. It was a dozen or so basic questions about loan signing that any mediocre signing agent with hardly any experience could probably answer.  What I noticed is that those who passed the National Notary Association’s signing agent exam (NNA certified signers) failed our test roughly 70% of the time.  There was a lot of “umm” and “ahm”, and “hmmm” during the phone exam.  Their CSA exam was open book and without any time limit, so they were used to being able to get away with thinking forever to answer simple questions such as, “Where can you find the Rate in a loan”.  I can’t think of a simpler question.  The harder questions threw most people. I got sick of being patient and waiting for people to answer ridiculously easy questions.  The only thought that ran through my head was that if I were a borrower, I would throw these notaries out of my house if they couldn’t answer simple questions.
 
The timed test
So, then we got some fancy programming done and made an online test.  I was tired of waiting two minutes for the answers to simple questions, so a timed test was the only way for the notaries to prove their manhood or ladyhood. There were revolving questions and a timer. We had a few technical problems along the way, and many didn’t like my style of questions.  As time progressed, we got rid of the “ambiguous” questions, and added a few practical marketing questions.  We also tried to have questions specific to the state where the notary claimed to be, but that turned out to be unpopular, so we dropped it eventually.    The bottom line, was that most notaries couldn’t handle the time pressure — even the NNA certified signing agents.
 
The ex-Mortgage broker’s story
I had a few people who worked in Title or Mortgage houses who assured me that it was a joke that they even had to take my exam.  After all, they had been doing this for 20 years.  So, many people (including NNA certified signers) tried to convince me that they didn’t NEED to take my dumb exam.  Almost all of these overly confident know-it-alls FAILED my test, and then wasted my time arguing with me.  They didn’t read the prep book, and they didn’t know their basics about loan signing regardless of their background.  There is a lot of overlap between Title and Mortgage work and loan signing, but there are additional things you need to know to be a good signer. It is a different profession.
 
What does our test prove?
Roughly 25% of our notaries on board have passed our basic certification exam. The others either failed, or never tried in the first place. If people had spent the same amount of time studying for the test as they did arguing with us about why they shouldn’t have to take the test, their business would be a lot different.  123notary certification proves that you know your basics, and that you can function under extreme time pressure without breaking. That says a lot.  Most people can not handle the pressure.  When I created the test, I could pass it in three minutes and Carmen passed it in four and a half minutes.  Test takers were allowed six and a half minutes to ensure that the majority who studied hard would pass the first time.
 
Does it matter what you think about our test?
What I think about my test, or what you or Carmen think about my test doesn’t matter even slightly.  The browsers care tremendously about my test, and (news flash!) they are the ones who are paying you.  123notary certified signers are three times as likely to get work.  Even browsers who didn’t know what the certification meant, and who had a regular document to be signed like an affidavit which had nothing to do with loan signing still chose certified signers if they could.  Ten years ago, I used 123notary as my primary source of marketing my personal mobile notary work.  Time after time I got called at 11pm to notarize a simple form.  I kept hearing, “We chose you because you were certified and the others were not”.

You might also like:

Notaries who failed the California notary exam
http://blog.123notary.com/?p=21433

Roseanne called the NNA when she thought she as calling the NRA
http://blog.123notary.com/?p=20503

Need an NNA Alternative?
http://blog.123notary.com/?p=19234

For background checks, NNA & Sterling come highly recommended
http://blog.123notary.com/?p=18835

Notary Etiquette from A to Z
http://blog.123notary.com/?p=300

From 3 jobs per week to 3 jobs per day!

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January 14, 2011

Certified Copy of an Apostille?

Filed under: Ken Edelstein,Technical & Legal — Tags: , — admin @ 10:00 am

Certified Copy of an Apostille?
Sometimes I am in awe of the machinations suggested to reduce notary fees. I have just been asked to process a college degree with an Apostille. Routine. However, the client also has asked me to additionally prepare a “certified copy” of the Apostille bearing document! Of course this is totally illegal; and it’s worthwhile to explore the issues involved.

“Student Copies” of educational related documents (degrees, transcripts, etc.) are illegal to notarize in New York State. Photocopies do not include the anti-tamper protections commonly incorporated into the original documents. “Photoshop Magicians” have been known to change the grades; raising their grade point average from a dismal 2.5 to a laudable 3.7. All done with just a few clicks of the mouse. Worse, there have been cases where only the name is changed on the degree – instant college education!

To put an end to this fraud, New York State has added educational related documents to the list of “copy may not be notarized” documents. Already on that list are Birth, Death, Marriage, Divorce and some other officially issued documents. With educational related documents, it is the Principal or Registrar who is the only authority to sign and be notarized. Their signature is on an original, even if it duplicates a prior issuance. Degrees are generally issued for Apostille processing as a letter, signed and notarized – attached to the actual degree. Both should contain the raised seal of the issuing institution.

Now to follow the processing trail. I notarize the signature of the Registrar on the letter with attached degree. My signature is authenticated by the State of New York and the signature of the County Clerk is added; attesting to my “good” standing as a New York State Notary. Then the document goes to the Department of State to receive an Apostille, after the signature of the New York County Clerk is verified. Finally the Apostille is added; with a tamper proof, non-removable grommet, such that pages cannot be added or removed.

The package now contains many signatures: The Registrar, the Notary, the County Clerk and the Secretary of State of the State of New York. Each one has added, in addition to their signature either a raised seal, or some other tamper resistant protection. It is for that reason that the package is acceptable for use in other countries.

Now comes a request for me, the humble notary to “certify” a copy of the entire package! It’s not even easy to make a copy because of the grommet holding the pages together. The only way to make a copy is to fold the prior pages “out of the way” leaving the grommet at the top left intact.

The photocopy would be a mess, and look it. But, it is technically possible; with parts of the underlying documents “cut off” because the non-removable grommet blocks the photocopying. OK, now http://kenneth-a-edelstein.com has a “somewhat” complete copy. How can I “certify” the copy? First, it’s illegal in New York State for a notary to certify ANY copy, only the owner of the document can make a statement that the copy is complete and unaltered; assuming it’s not on the “no photocopy” list. It’s common to notarize a photocopy of an electric bill to be part of proof of residency. But, it’s a long step from electric bill (with affiant present) to educational degree with Apostille attached and no affiant. The only legal way would be to do the complete job twice.

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http://blog.123notary.com/?p=1793

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