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May 17, 2019

Can you scan loan docs back using a cell phone?

Filed under: Notary Mistakes — admin @ 11:08 am

Can you scan loan docs back using a cell phone?

Yes, but should you? Notaries commented on forums that cell phone scans are unclear and unprofessional. If you want to get fired, then do what you like. But, for nice clear scans, use a professional machine or better yet, get a portable.

You can use whatever equipment you like so long as the output is clear. Maybe a higher end iPhone will do the trick… or not. I don’t know because I am not a technical guy. Or better yet, ask your employer and they can recommend what they want. The main thing is to not get fired. You are not assigned notary work for your convenience but for the convenience of others — something that notaries conveniently forget!

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  1. I personally don’t trust other people’s personal info being scanned onto my iPhone.

    Comment by Roseanne — June 24, 2019 @ 4:51 pm

  2. Yes, I use CamScan to scan my (less than 10 pages) documents. It takes very good scans, crops and brightens. If I need many pages scanned, I use a traditional scanner as it’s less time consuming. Often, I can Camscan, email and ship documents all at the shipping location and using the CamScanner app helps save time and still looks professional. I did not like the idea of using my cell phone camera to scan as I give permissions to apps to access but not with the CamScan. If loan docs instructions says not to take photos of docs with the cell phone, then traditional scanning is done instead of using the CamScan.

    Comment by Karla — July 7, 2019 @ 4:06 am

  3. if time is critical … cost is free … security is key.
    1) Have good security on your phone facial / fingerprint with the ability to have someone or yourself from anywhere lock your phone the second it is lost.
    2) Adobe Scan App… turns any document into a PDF not a jpeg. smaller for size
    3) http://www.mega.nz encrypted and keyed document messenger… Free and the greatest even to hold till you get to the office.
    4) files are shredded on MEGA and encrypted to the client.

    In Short there IS a safe and secure way in 2019 to do just that. Notary Act.com can keep the id’s off your phone and you can prove to the holder that the data is NOT in your phone, but if you are still using a paper journal… well do so at your own risk/peril… No reason to EVER risk documents losing your phone…

    Comment by Tim Schar — July 27, 2019 @ 9:09 pm

  4. Since I can’t edit I had to add…
    1) ADMIN IS WRONG… They may not be a technical person but a modern notary should be (or lose their job)
    2) Answer 1 helps if you continue to read the comments and learn how to use your phone as the tool it is meant to be or save money and go back to the flip phone. As states go to online notarizations the need for old notaries will diminish rapidly. I will notarize from the field or office with no physical contact at all not even a handshake and charge a premium for doing less, faster.
    3) Comment #2 MEGA.nz allows 50gb storage free just empty folder often even when scanning back from office it is not secured or encrypted without a price…

    That’s all for now thanks…

    Comment by Tim Schar — July 27, 2019 @ 9:21 pm

  5. I use Acrobat Scanner and Microsoft Office Lens scanner. Usually , for ID or a couple of pages.
    Scanning back a completed package is just too cumbersome.

    Comment by Steve Murphy — July 29, 2019 @ 1:14 pm

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