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August 12, 2017

Official New Standards at 123notary

Filed under: General Articles,Popular on Linked In,Popular Overall — Tags: , — admin @ 11:25 pm

After thinking long and hard, I have decided to have some notarial standards here at 123notary. As you know, we are a national organization based in California. We list Notaries throughout the nation. Since most of our Notaries are very weak on Notary knowledge and almost equally weak with loan signing knowledge, it behooves us to ask them questions from time to time to see if they know what they are doing. The more they assure me that they know what they are doing, the worse they do on my quiz. What a con job. But, I’ve heard it all a million times and don’t fall for it.

I have had it with Florida Notaries who shove it down my throat that their state doesn’t require journals and therefor it isn’t necessary. We have a handful of Notaries that are currently being investigated by the FBI, court system or criminal justice system and their journal was their only piece of evidence to defend them. Your change of ever showing up in court is probably only one in a thousand or perhaps 1% for a very busy Notary. But, why take chances. Do your homework and keep your records straight. We don’t want to list a bunch of unprofessional idiots. We want professional Notaries here, not stamperizers. A three year old can stamp documents, but does that make him a Notary? Many of the Notaries we list are not much more advanced than a three year old. And that is why I am requiring these new standards.

1. Identification — Proof of identity required for quizzing purposes.
Not all states require the Notary to prove a signer’s exact identity. Many states allow missing middle initials or don’t spell out exact identification requirements. 123notary requires Notaries to know how to PROVE an identity. If the identification card does not prove the name you are notarizing, then you do not have proof. i.e. if the name on the document is John W. Smith, but the ID says John Smith, then you cannot notarize him according to best practices under the name on the document as you cannot prove the person is John W. Smith. In real life, our Notaries can do whatever their states require, but for quizzes, they must answer according to our standards which match the NNA for identification standards.

All Notaries listed on 123notary must know how to adequately prove a signer’s identity using identification documents. We also strongly suggest journal thumbprints as that is the only way the FBI can catch someone with a fake ID. You must know the more than but not less than rule correctly. Most Notaries scramble the rule and it does more harm than good.

2. Journals — Required
Not all states require journals, but 123notary requires you to know how to fill out out correctly. Our standard is one journal entry per person per document. So two people signing three documents each would be six journal entries. We also do not accept journals with check boxes for loan document names. So, don’t use one as they create more room for errors.

3. Oaths
All states require Notaries to administer Oaths for Jurats, and do purely verbal Oaths and Affirmations as well. However, most Notaries we talk to get very confused when we ask them to do an Oath. If they did their Oaths daily as required, the Oath verbiage would flow off their tongue. Most either don’t do Oaths or have to look up the suggested verbiage. There is nothing wrong with reading from a script, but you are required to improvise from time to time, so if you don’t know how — you are in trouble.

4. Acknowledgments & Jurats
You have to know the rules for both Notary acts.

5. Certificates
You need to understand the parts and compontents of Notary certificates, as well as the rules for filling them out.

6. General Notary rules and knowledge.
Yes, there are rules that change across state lines, but you need to know the powers of a Notary and general rules.

I am sick and tired of how hard it is to just get a Notary to know their job and do their job. Carmen doesn’t like this either. If you can’t function as a Notary, you cannot be a loan signer.

123notary reserves the right to quiz you on Notary knowledge. If you don’t comply with our questions or get the answers wrong, you will lose points in our point system. If you get less than an acceptable percentage, we reserve the right to suspend you until you study for at least ten hours and learn to do a better job as a Notary.


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  1. With standards like that, you need to change your business model. I pay to ADVERTISE on your site, nothing more. You are not backer, sponsor, Secretary of State, etc. I hope you plan on refunding money on accounts you choose to suspend as oversight and recommendation are not what anyone paying for top spots paid for.

    Comment by Julie — September 1, 2017 @ 11:02 pm

  2. Whoa. This is way unprofessional… You have very bad rep in the notary groups/communities that I’m apart of. This confirms it! I would never do business with this site (Jeremy)

    Comment by Sola — September 2, 2017 @ 5:19 am

  3. Wow. I pay for my spot and receive a lot of business from 123Notary. I am excited to continue learning, but struggle with paying for a higher spot based on $$$ and not experience and reviews.

    Comment by Sheila Speckin — September 2, 2017 @ 10:51 am

  4. I agree with 123 Notary. Nothing wrong with knowing your laws in your state & the correct way to Notarize & The proper way to identify a name. That’s why we have laws & regulations. Use your journal, it protects you now & in the future. I see Notaries charging Fees that are not allowed by their state. Read your state handbook. Educate yourselves to make our business better!

    Comment by Debra Edwards — September 2, 2017 @ 5:12 pm

  5. Well, I’m glad I haven’t signed up with you all yet. This is ridiculous and I highly doubt anyone who is paying for your service expects to be policed. I won’t be advertising with you now, and it’s not bc I can’t pass your tests.

    Comment by Sheryl Scott — September 2, 2017 @ 6:54 pm

  6. You’re rude and disrespectful when you call notaries. Just because you have a site that’s been around a long time doesn’t mean you’re the only place around for notaries to get business. I was deleted from your site because I didn’t answer one question. I thought about reaching out to you to get my listing back up but you’re so rude I’ll take my chances and never list my business here again.

    Comment by Jonathan Jones — September 5, 2017 @ 2:43 am

  7. Well said Julie. Also, Mr Jeremy has condoned statements where a notarization validated a document in Florida, which is completely false in Florida as well as most if not all US states. This is the person instituting “rules” on an advertising website. Geez, and then the statement, “In real life, our Notaries can do whatever their states require, but for quizzes, they must answer according to our standards which match the NNA for identification standards.” —UMM, BETTER GET THIS THROUGH YOUR HEAD JEREMY, EVERY, AND I MEAN EVERY NOTARY ON THIS OR ANY OTHER SITE FOR THAT MATTER MUST ABIDE BY THEIR STATES RULES, LAWS, AND CODES WHICH MAY OR MAY NOT COMPLY WITH YOUR BELIEFS OR THE NNA’S. IF A NOTARY FAILS TO ABIDE BY THEIR STATES LAWS THEY CAN LOSE THEIR LICENSE FOR STARTERS AND COULD FACE POTENTIAL CIVIL OR CRIMINAL LIABILITIES. While I personally fully agree with journals, and I really wish they were required in all 50 states rather than the current 16, however, if you are in the 34 not requiring it, you SHOULD keep one, but bottom line is it is not required until you can get your state legislatures to understand their importance. Jeremy is NOT the all-mighty, and sadly all too often WRONG in his beliefs, and as Julie says above, YOU ARE AN ADVERTISING WEBSITE, THAT IS ALL YOU ARE!!!!!!!

    Comment by Ronald Gillis — September 5, 2017 @ 5:03 am

  8. Jeremy,

    Your heart may be in the right place trying to up the notary’s game on your site however you are neglecting your real task at hand. You spend countless hours micro managing notary profiles when your first and primary function is to manage your website. Instead you host one of the most archaic, cumbersome sites servicing the notary community, instead you expend energies deleting accounts for failure to login every 120 days, and take another 2-3 weeks to respond when a notary complains. It’s a wonder no one has complained to the Attorney General, or whomever it is that oversee a site like yours. The site is difficult to navigate and it’s different parts require different logins… ridiculous on the face of it. Spend your efforts in revamping the site and bring it into the 21st Century. The fact is we (notaries) pay you for a listing. It’s your job to maintain the listing as long as the fees are paid.

    It is NOT your job to be concerned with their capacity as notaries, not on this site at any rate. If you want such a site create one that has an entrance exam, and call it 123certifiednotaries.com or some such. But 123notary.com was founded as a resource site not a notary qualifying site. The NNA does that and it’s credentials are accepted everywhere whereas your certification is hardly recognized at all. In fact there are only 3 primary certifications ‘everyone’ cares about and that is the NNA Signing Agent badge, a background check and the Fidelity Title certification. It is on the other hand an important asset, especially to new notaries to avail all to general rulebook of duties that may apply to al notaries for their reference.

    I think most notaries would agree that it is high time for you to realign your priorities and fix what’s broken on your site rather than spending your time quizzing notaries on the phone. I for one refer callers al the time to your site to find a notary in areas I do not serve, so I in effect I generate a dozen hits a week to your site without myself even going near it, and I’d wager that is true of many notaries. Why? Because despite your methods it does serve as a great resource for those looking for our services, and again that is where your energies need to be directed.

    As far notaries and their respective qualifications go, if they are not doing a good job they won’t have any work in short order anyway, and those that are doing a good job may not necessarily have all the info at the tip of their tongue to satisfy your questioning, but are getting the job done.

    Thank you,

    Comment by William Ponsot — September 8, 2017 @ 12:20 am

  9. I agree William.

    Comment by Irene — September 15, 2017 @ 1:03 pm

  10. Wow, I disagree with many of you! In my opinion this business plan is a great idea! I believe it will give potential clients the peace of mind that they are choosing the most experienced Notary for the signing! I appreciate the fact that 123Notary has set standards for Notaries…Nothing replaces knowledge and experience.

    Comment by Cathy — May 7, 2018 @ 6:41 pm

  11. I agree with the intent, and as this is a site owned by Mr. Belmont doesn’t he reserve the right to ensure that the Notary’s listed are competent? However, I don’t agree with the method, and believe that this may open a pandora’s box simply because not all Notaries who have paid for a listing were provided a disclaimer/disclosure that they would be required to pass a test for placement of their listing, or that with failing the test meaning removal. So, it’s the method, not the model that is a problem.

    Comment by Cheryl Cail — May 12, 2018 @ 9:36 pm

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